Job Search Results for administrative assistant

The Materials Specialist responsibilities includes responsibility for the daily workload for both B68 and B69. The coordination of materiel receipts to support activities in B69. This position will... More also be responsible for SAP/ Excel Tracker.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for a Social Media Specialist with 2?4 years of experience who can create engaging, high-quality content across multiple platforms. This individual will support a large automotive... More client on exciting, high-visibility projects. Key Responsibilities:Develop and produce engaging content for TikTok, Instagram (Reels), and XCapture and document project milestones, progress, and behind-the-scenes momentsMaintain a consistent content calendar and track performance across channelsKeep a detailed log of content created, campaign progress, and engagement metricsCollaborate closely with project teams to ensure accurate and compelling storytellingPay Range for this position is $25 - $35 per hour depending on years of experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is hiring a detail-oriented Client Service & Operations Analyst to support a high-priority client transition project while also contributing to ongoing client service and operational... More functions. This individual will play a critical role in ensuring a seamless onboarding experience for a large incoming firm and will continue supporting core client service workflows post-project. Primary Responsibilities:A. Client Service Project Support (Priority through end of May)? Lead preparation of Schwab/Fidelity paperwork for an incoming/merging firm (~500?700 households)? Ensure all documentation is completed accurately and on time for the end-of-May deadline? Organize and save all materials to designated folders for Technology team distributionB. Ongoing Client Service & Operations Support (Post-Project)? Account Maintenance Support:? Handle overflow requests across the client service team (address changes, statement retrieval, beneficiary updates, etc.)? Prepare documents for Client Service Associates (CSAs) to review and deliver to clients? Client Onboarding Support:? Assist with onboarding processes and documentation for new clients? Account Opening Support:Provide operational support for new account setup and submission workflowsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Supply Chain Associate will help coordinate the purchase, supply and warehousing of equipment and materials needed by the Midland Division. This may include, but is not limited to the following... More areas of responsibility:? Source, purchase, coordinate and expedite the flow of materials, parts and assemblies between vendors, departments, field offices and divisions.? Requisition and coordinate delivery or transfer of material/equipment according to scheduled priorities and material availability.? Analysis of material required to complete projects applying knowledge of product and manufacturing processes.? Coordinate the divestment, inspection, repair, returns, warranty/replacement of materials, parts and assemblies.? Compile and maintain manual or computerized records, such as material transfers, available inventory, status and location of materials.? This position will involve light travel to field locations and vendor facilities.? This role will require a solid understanding of the Division?s operational areas; and include the need for ongoing communications with all areas of operations to ensure that the daily material and equipment needs are met on a timely basis.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Contracts Administrator to join our team. Listed below are some of the responsibilities you will have.?Amending clauses in active MSA?s?Documentation tracking ?Helping with contract... More workflow processes?Assists with corporate contracts, database management, and risk management.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are hiring an Experience Coordinator to help support our Lab Operations meet and exceed exceptional customer service. I have outlined expectations below. 1.Hospitality driven ? friendly, high... More service standards orientated and attention to detail. 2.Dependable and can work autonomously 3.Experience working in a professional work office setting 20- 25 hours a weekHours of operation: M-F | 8am to 5pm | Hours will vary based on needsDress Code? Dark jeans or slacks with no signs of wear, holes, or rips? A dark blazer or cardigan sweater should be worn.? Blouses/Shirts should not have distracting prints or patterns. Tanks, halters, leggings/yoga pants and low-cut tops are not acceptable.? Dark closed toe shoes or dress boots are acceptable. Sandals, flip flops, sneakers, athletic shoes, and snow boots are not permitted. High heeled shoes are not recommended for Experience Coordinators. Duties: -Reception Duties? Meet and greet members and guests-Help keep caf? area clean, stocked and guest ready-Support Lab Operations Manager in daily operation duties-Light duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Compensation Analyst to join a Total Rewards Compensation Operations team supporting a large, global organization. This role is focused on the analytical and operational... More side of compensation and is responsible for managing salary structures, market data, and pay scale systems to enable informed pay decisions across upstream, midstream, downstream, and corporate functions. The successful candidate will work heavily with data integrity, compensation tools, and reporting, including Power BI dashboards for salary offers and compensation movement, intake tools for salary requests and evaluations, and market survey submissions and analysis. Day to day, this individual will develop, maintain, and govern salary bands and ranges, student and wage rate structures, geographic differentials, and pay scale systems. You will ensure accurate data submissions to compensation surveys and load returned results into internal systems. Additionally you will partner with HRIS on geographic zoning and location alignment and support the Compensation Advisors and Total Rewards team by translating market data into clear guidelines, insights, and recommendations. This is a non-client-facing, market research?driven role that requires strong analytical capability, clear communication, and the ability to apply global compensation experience to real-time business decisions. This is a full time opportunity based out Calgary or Saskatoon with the requirement to be on site 5 days per week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:The Facilities Master Data Specialist is the custodian of our site?s physical-to-digital infrastructure. This role owns the integrity, evolution, and daily governance of our technical asset... More data within the SAP environment and CMMS systems.Beyond asset data, this role is the primary auditor and manager for critical spare parts inventory. Utilizing the Odoo inventory management system, you will oversee stock levels and data accuracy at the Central Utility Plant (CUP), Building 10 (B10), and the Facilities Shop to ensure maintenance teams have the right parts to maintain world-class uptime. Responsibilities: Inventory & Spares Management (Odoo)Perform regular cycle counts and comprehensive physical audits of critical spare parts inventory at the CUP, B10, and Facilities Shop.Maintain part records in Odoo, ensuring serial numbers, manufacturer data, and lead times are updated.Manage "Min/Max" reorder points within Odoo to prevent stock-outs of high-criticality maintenance items.Reconcile physical stock variances against Odoo system records and investigate root causes for data discrepancies.Ensure that all inventory consumed during maintenance tasks is correctly logged to trigger automated replenishment. Data Reconciliation & Legacy SystemsPerform "Source vs. Target" audits to verify that assets migrated into SAP match legacy records in Archibus and Blue Mountain RAM.Address and resolve data discrepancies in asset naming, serial numbers, and technical attributes for all facility systems.Extract and manage historical maintenance from Archibus and RAM to support site audits. Ongoing SAP Operations & Asset LifecycleExecute end-to-end technical data entry for all new assets, ensuring equipment is assigned to the correct Functional Location and Cost Center.Manage the formal decommissioning and retirement of assets in SAP, ensuring historical data is preserved and open work orders are closed.Update and maintain technical hierarchies in SAP as plant layouts or system configurations change.Update Preventive Maintenance (PM) Task Lists in SAP, collaborating with trades as needed.Adjust PM "Call Horizons" and scheduling parameters to ensure a balanced and realistic maintenance workload for the site. Governance & ComplianceRequest Master Data Change Requests (MDCRs), ensuring compliance with global SAP standards.Conduct quarterly "Floor Walks" to verify that physical Asset Tags on compressors and generators match digital attributes in the system.? Conducts regular facility inspections and evaluates each of the core program(s) provided at the assigned site (BMS/Mechanical, Maintenance, and Project team).Proactively identify and "cleanse" incomplete or inaccurate data fields to maintain an updated databaseWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a client in identifying a HR Coordinator for a direct hire opportunity in Boston, MA. The role involves undertaking a variety of HR duties whilst seeking to continuously... More improve upon already established processes and procedures. This position provides guidance and consultative hands-on support, promoting positive employee relations. This includes compliance of global and local processes, interpretation of policies and procedures and counseling managers and employees. The scope reflects the national and international framework and business environment in which they operate. Key responsibilities: ?Manage day to day HR operations, including employee lifecycle activities (hiring, onboarding, off boarding). ?Serve as the primary point of contact for employee HR related inquiries. ?Support recruitment by managing job postings and open roles in the ATS. ?Assist with benefits administration, payroll support, and salary updates in collaboration with HRBP, Payroll, and Total Rewards. ?Maintain accurate HRIS data, reports, and analytics to support decision making and workforce planning. ? Ensure compliance with labor laws, company policies, and local procedures. ?Contribute to HR process improvements, projects, and initiatives. ?Provide local office support for the Boston office and remote support as needed. ?Act as a culture ambassador, promoting collaboration, service excellence, and continuous improvement. ?Support ad hoc tasks and projects across the People & Communication team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Occupancy Planner is responsible for delivering tactical space planning expertise to support the effective management of supply, capacity, and demand across a client?s real estate portfolio. This... More role plays a key part in optimizing space utilization by developing layout options, reorganization strategies, and occupancy solutions that align with evolving business needs. Key responsibilities include managing day-to-day change requests, supporting project space planning, coordinating with stakeholders, and contributing to site strategy through space and occupancy analysis. The Occupancy Planner also ensures the integrity of space data, including CAD floor plans, and provides utilization metrics to inform strategic decision-making. This role requires strong analytical skills, attention to detail, and the ability to collaborate across teams to deliver efficient, data-driven space solutions that enhance workplace functionality and employee experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less