Job Search Results for Executive Assistant

Insight Global is looking for a professional and highly organized Office Coordinator to work for a high performance semiconductor company. This person will be the front office coordinator helping to... More welcome employees and visitors and handle mail distribution and package deliveries. They will also provide direct support to executives including calendar management and appointment scheduling, coordinating travel arrangements and itineraries, and expense reporting. Additionally they will help with office coordination managing office supplies, helping coordinate office events, team meetings and company functions, maintain filing systems, and any other general HR administrative tasks. This person will be directly supporting the Executive Assistant to the CEO and will be sitting out of the San Jose office. It will start out as a 3-6month contract, with possible conversion permanently, and offers $25-30/hour based on experience. Hours will be regular Mon-Fri 8-5 (or 8:30-5:30, there is some flexibility).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a candidate that will lead and oversee strategic planning, policy development, and process improvements for nursing and assigned departments. They will ensure effective... More communication across hospital staff, physicians, and stakeholders, and advocate for nursing advancement at all levels. This candidate will monitor legislation impacting nursing, supports strategic hospital initiatives, and collaborates with leadership on decision-making and policy. They represent the hospital in community programs and provide administrative coverage when needed. As a mentor and leader, the candidate fosters a positive, patient-centered culture through safety, quality, and satisfaction initiatives. They manage budgets, staffing, and technology to support care delivery, resolve conflicts professionally, and promote service excellence. Through regular rounding and open communication, they build trust, encourage shared decision-making, and maintain high standards of care and customer service.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This Construction company is looking for an Administrative Manager who thrives in a fast-paced environment, leads with confidence, and brings a sharp eye for both detail and big-picture process... More improvement. This role is key to keeping our operations seamless, our numbers accurate, and our team supported.What You?ll DoAs our Administrative Manager, you?ll be the engine that keeps our office running smoothly. You?ll:? Lead, coach, and develop a high-performing administrative team?hiring, training, and inspiring staff to reach their full potential.? Design, implement, and continuously refine office policies, systems, and procedures to drive efficiency and scalability.? Handle sensitive information with the utmost integrity, professionalism, and discretion.? Run weekly team meetings to monitor workflow, forecast staffing needs, and align on priorities.? Partner with the Director of Administration on monthly labor accruals and cost reallocations to ensure financial accuracy.? Oversee the preparation and review of month-end reports, metrics, and reconciliations.? Record and review monthly bank reconciliations in QuickBooks and monitor cash flow with precision?preparing weekly cash assessments for ownership review.? Support accounts payable and receivable functions, jumping in where needed to keep deadlines on track.Assist with monthly invoicing to clients when required, ensuring accuracy and timeliness.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Office Manager that will be responsible for overseeing the day-to-day administrative operations for a religious facility of our client in the San Diego area. This... More role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will be a strong communicator with a passion for supporting the needs of the congregation and staff.Key Responsibilities:? Administrative Management: Oversee all administrative functions, including managing a calendar, coordinating events, and maintaining records.? Communication: Serve as the primary point of contact for congregants, staff, and external partners, handling inquiries and providing information as needed.? Office Operations: Ensure the office is well-organized and equipped, managing supplies, equipment, and maintenance needs.? Financial Administration: Assist with budgeting, processing invoices, and managing financial records in collaboration with the finance committee.? Event Coordination: Support the planning and execution of synagogue events, including religious services, educational programs, and community activities.? Volunteer Coordination: Recruit, train, and manage volunteers for various functions and events.? Compliance: Ensure compliance with all relevant regulations and policies, including health and safety standards.? Reporting: Prepare and present regular reports to the leadership on administrative activities and operational needs.Compensation:$60,000 to $75,000 per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role include: Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking to hire on a Corporate Office Receptionist that is the Director of First Impressions for are large Automotive Retailer in the Charlotte, NC area. This team member is the... More first contact to greet visitors by phone and in person. The Director of First Impressions will provide a superior guest experience at the corporate home office, and will primarily answer a multi-line telephone system and greet visitors in a timely, pleasant, and professional manner and provide information and assistance to other departments as needed. Duties and Responsibilities:- Answer multi-line telephone system, determine caller's needs and route to the appropriate department.- Greet visitors, determine their needs and contact the appropriate department for visitor escort.- Oversee the visitor sign-in and security process.- Maintain conference room reservation schedule.- Assist various departments with special projects as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Marketing Proposal Specialist for one of our CM clients to sit in NYC 5x a week. This resource will support their EVP of Operations and will be responsible for leading... More or assisting in the creation of compelling proposals, presentations, and other marketing materials to support the firm's business development efforts. This role involves coordinating the entire proposal process, from initial strategy to final delivery, and collaborating with various teams to ensure high-quality, deadline-driven submissions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The facility Manager will oversee day-to-day operations of facilities in a campus setting, ensuring that all services are effectively delivered and facility needs are met including custodial,... More life-safety, engineering and general maintenance. Ensure that staff implements and provides these services in a manner consistent with policies and ownership directives.? Manage service contracts cost effectively. Responsible for all aspects of service delivery pursuant to these contracts, responsible for periodic and ongoing performance and financial review, conducting RFPs, and assuring payments and invoicing match contract pricing. Initiate audit & control systems to ensure statutory, policy and contractual commitments are met.? Lead the facility management team in the supervision of maintenance programs relating to the interior and exterior conditions and appearance and operation of the facilities.? Ensure that facility management staff consistently provide positive and prompt responses to requests from the client and building tenants/occupants.? Ensure facility management staff implement ongoing contract review programs to constantly assess client, tenant and occupant needs and to ensure problems are being solved promptly and to the mutual benefit of the tenant, owner and the properties.? Prepare and deliver consolidated reporting and reviews of all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex.? Develop, prepare and explain the annual facility budget, quarterly forecasts, and business plans.? Assist in development of capital budgets for the property. This includes contributions towards a five- year plan of maintenance, facility improvement and cost reduction initiatives.? Coordinate the collection, analysis and reporting by the facility management team of statistical data and analysis to provide accurate and current assessment of facility management objectives, work order productivity, cost savings and improvements. Review work order metrics and system to identify service gaps and recurring issues and provide corrective actions.? Approve all positions and direct the hiring, training and motivational activities of the facility management staff. Responsible for effective and proactive employee relations with all site staff. Conduct and approve all performance evaluations of facility management staff.? Manage and drive customer focus within all areas of operational activities and ensure that effective relationships are maintained with key client contacts.? Drive innovation through the development of best practices, operational and service efficiency as well as the identification of industry trends and tools that would contribute to our operational excellence goals.? Ensure that facility management staff require all tenants and vendors to comply with insurance requirements and coordinate all claims as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an office manager for our home health client in Upper Darby, PA. This person will help with general office duties, including answering calls and filing. This person will handle a... More case load of 50 clients, scheduling staff assigned to all patients in the area. This person will also help with the onboarding of new clients, over the phone, collecting patient demographics. Typical hours will be Monday-Friday from 10-5 (never weekends).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a proactive and detail-oriented Office Manager to support the smooth operation of our office and administrative functions. This role is ideal for someone who thrives in a dynamic... More environment, enjoys supporting cross-functional teams, and is passionate about creating an organized and efficient workplace.Day to Day?General Office ManagementoOversee daily office operations, including systems, supplies, and equipment.oMaintain inventory and ensure timely procurement of office essentials.oCoordinate office maintenance and vendor relationships.?Administrative SupportoManage calendars, schedule appointments, and coordinate meetings for internal and external stakeholders.oHandle incoming and outgoing communications, including emails, phone calls, and mail.oOrganize logistics for inbound and outbound shipments.oSupport purchasing activities for directed-buy components in collaboration with project management teams.?Human Resources SupportoAssist in the development and maintenance of HR systems and processes.oSupport talent acquisition efforts, including job postings, interview coordination, and onboarding.oMaintain employee records and assist with compliance documentation.?Team & Cross-Functional SupportoCoordinate employee-related activities such as team events, training sessions, and recognition programs.oServe as a liaison between departments to ensure smooth communication and collaboration.oAct as a point of contact for external partners and vendors.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is responsible for oversight of facility operations of large multi-site hospital and/or health center locations. Responsibilities include project management / oversight of minor... More construction/building renovation projects and other duties as assigned. This position is responsible for Program Quality Evaluation (PQE), departmental financial performance, personnel recruitment, staff training and development, customer satisfaction program improvements, and personal growth for all locations. The Facilities Director carries out his/her duties by adhering to the highest standards of ethical and moral conduct, acts in the best interest of the company and fully supports the Mission, Philosophy and Core Values.Pay Range is $76.32/HR-$86.32/HRWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less