Job Search Results for Executive Assistant

Insight Global is seeking a highly motivated Executive Administrator to support multiple facets of daily business operations for one of their top OEM customers. In addition to traditional executive... More support, this role includes responsibilities tied to our physical site location?such as managing onsite workflows for visitors, supporting visiting teams, coordinating conference room readiness, assessing safety and environmental needs, and providing general site support. This role requires experience interacting with, communicating with, and adapting for various populations spanning multiple time zones. The ideal candidate is comfortable operating in a connected, technology-rich environment and demonstrates exemplary time management, organizational skills, and multi-tasking. What You Will Do: ? Manage executives? calendars, schedule internal and external meetings, and set up video and audio conferencing when required ? Provide effective and seamless calendar management, resolving conflicts efficiently ? Maintain awareness of executives? business activities; anticipate needs related to meetings and events and proactively support stakeholders ? Represent executives professionally to senior leaders across and outside the organization ? Drive team communications and follow-up correspondence professionally ? Coordinate domestic and international travel and related logistics ? Process expense and mileage reports accurately and submit them in a timely manner ? Prepare for meetings, including booking conference rooms, coordinating with catering, and prioritizing associated tasks ? Maintain accurate and up-to-date organization charts ? Participate in special projects and perform other duties as assigned Site-Based & Visitor Support Responsibilities: ? Manage workflows for onsite visitors, ensuring seamless arrival processes and addressing day-of needs ? Support visiting teams by ensuring they have the materials, workspace, and resources required for success ? Book and manage conference room readiness, including technology, layouts, and supplies ? Assess and coordinate needs from a safety and environmental readiness lens, escalating issues appropriately ? Provide ad-hoc site support such as routing invoices received through the general site contact number and helping maintain overall operational smoothness Pay range for this role is 40-60/hr based on qualifications and years of experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

In this role, you will support an EVP and 2 VPs, performing a wide variety of advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and... More knowledge of organization policies and procedures. This is a unique profile of someone with a high degree of maturity, experience with very confidential topics, ideally prior Cisco experience and has to fit the culture of the team. You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives, customers, vendors; and good judgment.? Calendar Management: Handles multiple EVP and VP's calendar by prioritizing schedules and meetings. You may decide who gets on the principal?s calendar, which meetings are attended, and who can attend in their place.? Event Speaking Engagement Coordination: Handles a running list of EVP & VP?s engagements and works closely with communications team to ensure content needs are understood and set in motion so EVP and VP is prepared for each engagement.? Meeting Planning and Organization: Assists EVP & VP in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.? Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.? Correspondence/Approvals: Supports EVP & VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate.? Travel and Expense Management: Responsible for making in-depth global travel arrangements for EVP and VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available.? Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.? Large Corporate Events: Prepare and brief itinerary as well as accompany EVP & VP for large Corporate Events such as GSX, where EA's are used for executive support.? Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand... More faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Handle last-minute requests (research, reservations, errands)? Book appointments, services, and manage scheduling? Coordinate vendors: scheduling services, confirming completion, and facilitating... More payments? Run local errands (primarily Boca, occasional travel to Miami/Palm Beach)? Serve as a central point of contact for coordinating services and requests? Oversee recurring services (landscaping, flowers, car wash) to ensure continuity? Light admin support (returns, gift purchasing, occasional school-related coordination)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

EXECUTIVE OPERATIONS?Manage complex, competing calendars for the CEO and CFO ? proactively resolving conflicts, protecting deep-work time, and anticipating scheduling needs before they arise?Own... More end-to-end travel coordination including flights, ground transport, accommodations, and contingency planning across investor meetings, off-sites, and conferences?Triage, prioritize, and draft correspondence on behalf of the CEO and CFO ? matching their voice and standard, requiring minimal editing before sending?Prepare pre-meeting briefings, background research, and post-meeting action capture ? ensuring leadership walks into every room preparedBOARD & INVESTOR SUPPORT?Own the full lifecycle of quarterly board meetings in collaboration with PE partner administrative team? scheduling across investor and independent director calendars, coordinating materials, managing virtual or in-person logistics, and tracking follow-up items post-meeting?Collect, format, and distribute board packages with strict version control and deadline adherence?Routinely handle pre-close M&A data, compensation discussions, board-only communications, and other sensitivity-level materials with airtight confidentialitySTRATEGIC & ORGANIZATIONAL SUPPORT?Manage cross-functional projects and commitments on behalf of leadership ? tracking deliverables, driving follow-up, and ensuring nothing falls through the cracks?Act as liaison to outside counsel, auditors, and key advisors on scheduling, document requests, and coordination?Support logistics for, leadership off-sites, and company-wide communications?Conduct ad hoc research, synthesis, and summarization to support leadership decision-making?Identify and build operational systems and workflows that reduce friction for the executive teamWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an administrative and coordination support an engineering team to ensure efficient operation of department activities. This role will support engineers and management by... More coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including partners internationally Primary Responsibilities- Coordinate calendars, meetings, and travel arrangements for team members and leadership- Support preparation, formatting, and distribution of technical reports, presentations, and meeting materialsTrack and follow up on action items, project updates, and key deliverables- Maintain department records, SharePoint sites, and documentation systems- Support onboarding activities, travel reservations and general team logistics- Coordinate communication with cross-functional teams and global counterparts (including Japan)- Assist with budget tracking, expense reporting, and administrative processesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A priority client of Insight Global is looking for a Executive Administrative Assistant. This individual will be supporting the Director of Customer Success for one of the largest IT companies in the... More world. This individual needs to have experience solving complex travel, budget, administrative, and presentation assignment. Additionally, this individual should ideally be recognized as a top administrative professional in their division or department. Rate will vary between $30-$42/hr depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Data and Analytics team is a fast-moving organization focused on building and delivering world class, innovative technologies as part of Utility Computing. We are on the forefront of machine... More learning and AI innovations.Daily Schedule: ? Provide complex calendar support for two L8+ managers? Assist in meeting planning such as scheduling Chime meetings and printing documents? Plan and organize team events, offsites, and virtual events? Order catering, reserve conference roomsBook travel and process expense reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant to work fully onsite for one of our client's in Kansas City. In this role you will be responsible for assisting the VP of Operations. The... More ideal candidate for this role is polished, organized, and has strong attention to detail. They will be responsible for ensuring all day-to-day operations run smoothly which includes coordinating schedules, facilitating meetings, and effectively communicating with colleagues of all levels. It is important in this role to be "tech savy" and comfortable navigating all aspects of Microsoft Office Suite such as Word, Excel, Outlook, PowerPoint, etc. This person will be working in a fast paced environment so it is crucial that they are able to balance multiple priorities and tasks. There will be times when this person be required to engage in meaningful conversations and act as a sounding board for their executive.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Administrative Assistant to support executive leadership and local functional teams for a large corporate client. This individual will provide administrative, clerical,... More and logistical support across scheduling, meeting coordination, event planning, and office operations.The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less