Job Search Results for Administrative Coordinator

Insight Global is seeking a Junior Administrative Coordinator to assist the team with various events and technical activities of one of our luxury watch client. The ideal candidate will have a strong... More and effective communication within the organization and with clientsKey Responsibilities: Assist with event planning and coordination, including events and offsite activations. Provide technical support for events and other activities. Collaborate with internal employees and customers, offering support as needed.Work closely with the Project/Event Lead, Event Specialist, and Media Specialist.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A chemical distributing company is looking to add an operations coordinator to their team. This role is primarily focused on supporting ChemCare operations through administrative and logistical... More coordination. It requires strong attention to detail, particularly when handling paperwork related to materials. Key responsibilities include scheduling drivers for transportation, managing administrative paperwork, sorting mail, and performing occasional verifications. The individual will work full-time, onsite five days a week, based in the Commerce office. Proficiency in Microsoft Teams, Outlook, and some experience with SAP is preferred, along with strong organizational skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Portfolio Assistant / Administrative Assistant will support financial operations and portfolio coordination for a high-performing team. This role involves managing financial data, processing... More invoices, maintaining spreadsheets, and providing administrative support to senior leadership. The ideal candidate is detail-oriented, highly organized, and excels in communication, Excel, and multitasking in a fast-paced environment. The ideal candidate is a collaborative team player with strong time management and multitasking abilities. They are process-driven, eager to learn new systems, and demonstrate sound judgment and professionalism. Strong organizational skills, attention to detail, and the ability to adapt to shifting priorities are essential. Flexibility and willingness to work overtime when needed are also important. This role can pay up to 37 hourly, depending on experience level.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Responsible for providing end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training... More logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Overview: Were looking for an energetic, resourceful, and proactive Facilities & Operations Coordinator to be the heartbeat of our office environment. This role is perfect for someone who thrives in... More a fast-paced corporate setting, knows how to read the room, and can seamlessly balance supporting executives with keeping the facility humming.Key Responsibilities:Serve as the main point of contact for all things related to the office and facilitiesCoordinate and maintain meeting spaces, ensure conference rooms are equipped and ready, and manage room booking systemsSupport internal events from planning to executionthink logistics, vendor coordination, and setupBe a friendly face and go-to problem solver for day-to-day IT assistance and basic troubleshootingCreate, implement, and refine processes to optimize the workplace experiencePartner with internal stakeholders to ensure the office environment supports productivity and collaborationMaintain inventory of office and facilities suppliesManage vendor relationships for facility-related servicesProvide onsite support to visiting executives and teamswhite glove service with a smileIdentify and escalate issues appropriately, always staying calm under pressureWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

One of Insight Globals Security solutiosn clients is looking for a Service Coordinator to join their team in Wall, NJ. This person will play a key administrative and operational role in supporting... More the service and installation functions of their National Accounts division. They will be responsible for managing the daily service backlog, coordinating technician schedules, and ensuring seamless communication between customers and technicians. Key Responsibilities: - Assist National Accounts Manager with day-to-day service and installation coordination tasks.- Manage and prioritize the service backlog for the service team.- Schedule and dispatch a team of 5 field technicians for service and installation jobs.- Act as the primary point of contact for customer service requests and inquiries.- Coordinate with subcontractors and vendors for installation work and job site needs.-Track job progress and ensure timely completion of service tickets.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An employer in San Francisco, CA is seeking an Events Coordinator to join their team. Responsibilities include:* Support ticket management system, the in-take, vetting, and qualifying of requested... More events by the internal business unit within the required response times/SLA* Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-6 events weekly, depending on the season.* Key stakeholder for G-Cal calendar management for internal event spaces* Assist in managing vendor relationships (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate* Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized* Support event leads on pre-event planning decks and post-event summary decks for all stakeholders* Craft event communications and maintain template library* Post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up survey feedback* Utilize various tools: GCAL, Social Tables, the Salesforce ticketing system, and Google products to document and manage event programs* Research creative and innovative event and entertainment options* The job requires in-office management of events and includes some night and weekend program support requiredThis is a 100% on-site role M-F. Must be local to San Francisco/Bay Area. Candidates must be willing to work night on occasion and very rarely weekends during the assignment, This is a high-paced role and the right candidate must be willing to work well in a high-volume role and manage stress effectively.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is hiring an intake coordinator to join a consumer electronic study in Phoenix AZ.Schedule: 7:30am 4:30pm Monday to Saturday (30-40 hours per week) Day to Day:This person is... More responsible for efficiently managing the check-in area, ensuring people are greeted warmly and ensuring paperwork is filled out efficiently. Must be tech savvy to assist with online paperwork (via DocuSign) completed on tablets. Ability to multi-task, to manage multiple people checking in at once and adapting/prioritizing based on the schedule. Overall, must ensure the check in process moves smoothly for all parties involved.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Hourly Pay Rate: $25-$31 The HR Coordinator plays a vital role in supporting the day-to-day operations of the Human Resources department by executing a wide range of administrative and transactional... More tasks with precision and professionalism. This position is responsible for ensuring the smooth delivery of core HR services including payroll processing, onboarding, benefits administration, employee records management, and compliance support. Reporting to the HR Manager, the HR Coordinator serves as a key point of contact for employees, providing timely and accurate assistance while maintaining strict confidentiality. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced, dynamic environment.Key Responsibilities:Recruiting support Onboarding & employee records Payroll & timekeeping Benefits & leave support HR administrationWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Material Coordinator will manage materials in SAP. They will also build tool kits, ensuring timely delivery to job sites. This role involves significant planning, scheduling, and coordination,... More particularly during turnarounds and outages. The Material Coordinator will handle vendor issues, return damaged materials, build cost reports, and track materials. Fieldwork in a refinery-type atmosphere is a key component of this position.Key Responsibilities:Material Management: Manage materials in SAP, deliver materials to job sites, and return unused materials to the stock house.Planning and Scheduling: Heavily involved in planning, scheduling, and coordinating turnarounds and outages.Vendor Coordination: Resolve vendor issues promptly, identifying and addressing any hiccups.Material Handling: Return damaged materials and ensure proper handling, including wrapping in plastic and shrink wrap.Reporting: Build cost reports and track materials.Field Work: Perform day-to-day maintenance and fieldwork, coordinating transportation (truck/crane) as needed.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less