Job Search Results for Administrative Coordinator

A large manufacturer of innovative laboratory products and consumables for the life science and biotechnology research sectors is looking for a sales admin to join there team locally in Carlsbad, CA.... More The Sales & Administrative Coordinator provides essential support to both the Sales department, scientists, and executive level by managing administrative tasks, coordinating logistics, and ensuring timely and accurate execution of operational processes. This role plays a key part in maintaining smooth departmental workflows and upholding company standards for financial and customer service excellence.Key Responsibilities:Sales Support & Customer CoordinationAssist with sample part requests and verify shipmentsCreate and send customer sales quotesFacilitate new customer documentation and onboardingGenerate loaner orders and provide order/shipment tracking informationTravel & Tradeshow LogisticsDevelop itineraries and book travel for Sales team (airfare, hotels, etc.)Coordinate tradeshow, exhibit, and tabletop bookingsManage tradeshow shipments, ensuring timely delivery and returnUpload attendee details, employee bios, presentations, and company information to tradeshow portalsIdentify booth furnishing needs and communicate with PurchasingCalendar & System ManagementMaintain a comprehensive calendar for tradeshow schedules, travel bookings, and hotel room block openingsTrack team member travel locations to ensure accurate scheduling and coordinationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Accident Benefits Clerk on behalf of a boutique civil law firm in Toronto that has been serving the community for over 35 years. This is a fantastic opportunity to join a... More small, dedicated legal team that values precision, client advocacy, and long-term relationships.The ideal candidate will have a strong understanding of Statutory Accident Benefits (SABS) and Legal Expense Insurance (LET), and will play a key role in supporting the firms personal injury and civil litigation practice.Key ResponsibilitiesAssist lawyers in managing accident benefits files, including intake, documentation, and follow-up.Review and organize medical records, insurance forms, and legal documents related to SABS and LET claims.Communicate with clients, insurance adjusters, and healthcare providers to gather and clarify information.Prepare and submit accident benefits applications and supporting documentation.Track deadlines, maintain file organization, and ensure compliance with relevant legislation and firm procedures.Provide administrative support including scheduling, correspondence, and file updates.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Updating and maintaining records of expenditures, including payroll, purchase orders, invoices, statements utilizing company ERP systemPreparing check runs to pay vendors, including data input,... More reconciliation, printing, copying and mailing Responding to all vendor and customer inquiriesDaily labor ticket entry into labor collection system for payroll and GL purposesCoordinate and assist Human Resources with time records, and other employee related paperworkReviewing and processing employee expense reportsProcess and prepare invoices to be sent to vendors and customersMaintain accurate records of outstanding payables Resolving payment discrepancies and disputes on behalf of the companyBe sensitive to confidential or specialized information and filesPrioritize multiple assignments and adapt to changing prioritiesCoordinate and assist Human Resources with paperwork, timecards etcPerform other related projects and duties as assignedPR - $25-$35 p/hrWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a detail-oriented and proactive Part Time HR Assistant to support our HR team. The ideal candidate will have experience assisting with onboarding and orientations and will play a key... More role in ensuring a smooth onboarding process for new hires. This position is part-time, with the potential to transition to full-time based on performance and business needs. This role is 100% on site in Goodyear, AZ.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Silicon Operations Manager to join one of the world's leading technology companies based in Sunnyvale, CA. This will be part of the Reality Labs organization which... More brings people around the world together through next generation Augmented, Mixed, and Virtual Reality. The main function of a project coordinator is to suport project manager and project teams on a project. The coordinator ensures that no resources are being allocated to unnecessary tasks and that all aspects of the project are completed as quickly as possible.Job Responsibilities: * Check master schedule and work orders, establish priorities, and change schedule according to projects, work order specifications, priorities, and availability of workers, material, or equipment. * Participate in meetings with clients and task members to determine progress of work and identify additional follow up needs. * Provide general administrative support including monitoring calendar, setting up meetings, making travel and/or meeting arrangements, entering time and filing expense reports. * Compile reports concerning progress of work and downtime to distribute to personnel involved in project.Pay range: $60-70/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking a proactive and detail-oriented Associate Construction Manager to join our growing team in Long Beach. This position is a split between office-based administrative support and on-site... More coordination. You?ll work closely with senior team members to manage commercial construction projects ranging from restaurant builds to tenant improvements (TI) and retail spaces.This role is ideal for someone with a background as a Project Coordinator or Construction Manager who thrives in a fast-paced environment and is ready to grow with a company that?s expanding due to increased project volume. ResponsibilitiesField Support? Accompany senior managers on site visits? Assist with on-site documentation, photo capture, and coordination? Oversee GC activities and ensure alignment with project goalsOffice Duties? Prepare meeting agendas, take minutes, and compile daily reports? Maintain document control and project tracking systems? Communicate professionally with internal and external stakeholders? Use provided computer and software tools to manage project dataWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less