Job Search Results for Administrative Coordinator

Insight Global is seeking an HR Coordinator to join an industry-leading commercial kitchen design, equipment, and service firm. The HR Coordinator will provide administrative and operational support... More to the HR team, focusing on maintaining accurate employee records, assisting with onboarding, payroll support, and compliance tasks. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Key ResponsibilitiesAudit and clean up personnel files; ensure consistency across 110+ folders.Maintain accurate employee data in Employee Navigator (title, pay rate, date of hire).Support ADP processes, including downloading documents and minor payroll tasks (approx. 2 hrs/week).Assist with benefits open enrollment and related communications.Coordinate new hire onboarding and check-ins at 30, 60, 90, and 180 days.Schedule meetings and interviews; manage background checks.Ensure employees complete required trainings and compliance tasks; follow up as needed.Prepare PowerPoint presentations, build forms (e.g., time-off requests, requisition forms), and update logos on forms.Generate and maintain EEO-1 reports and other compliance documentation.Create and update organizational charts using Visio.Handle ad hoc HR administrative requests and projects.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day-to-day:An outdoor advertising company is looking for a Proposal Coordinator in the San Antonio, TX area to join their team working a hybrid schedule (2 days in office/3 days remote). Primary... More responsibilities include supporting account executives and campaign strategists (internal clients) making sure to understand needs of requests, processing all proposal elements and deliverable documents as directed by the Manager (eg: Sales Proposal Support, including: Excel spreadsheets, photo databases, PowerPoint presentations and map creation), assuring complete and timely completion of proposal deliverables, and working with Service Level Agreements (SLA) to ensure accuracy and continuity of deliverables. The ideal candidate is intrinsically motivated, will operate with a sense of urgency to make sure the internal clients have what they need, and be able to multitask and juggle several tasks and various accounts at once.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Program andOperations Coordinator leads key programming and administrative functions thatstrengthen HEAT?s service delivery, internal systems, and strategicinitiatives. This role sits at the... More intersection of impact and efficiency,supporting both frontline engagement and back-end operations. The managerpartners closely with the Executive Director, team members, and consultants totranslate vision into execution, leveraging data, technology, and collaborationto drive outcomes.Core Responsibilities include:?The role supports donor engagement, social media, grant writing, fundraising events, and marketing materials development. ?The role oversees statewide energy assistance application processing, data collection and reporting, staff supervision, and development of program policies and goals. ? ?Managing daily office functions, IT and HR systems, budgeting, compliance, vendor coordination, and maintaining client confidentiality. ??Collect client stories to include in Heat?s marketing materials.Oversee mail and document workflows, meeting coordination, and organizational calendars.Assist in scheduling meetings, events, and appointments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Dispatch Coordinator to join a leading semiconductor company located in Santa Clara, CAPay Range: $30 *Coordinate daily dispatching by optimizing the allocation of... More fleet/tests in collaboration with Shift Managers. *Manage resource allocation for all support requests efficiently *Generate detailed and accurate reports summarizing daily dispatch operations highlighting key metrics in regards to fleet performanceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

At AlphaCare Home Health Corp, we prioritize compassion and excellence in patient care. As an Intake Coordinator, you will manage multiple tasks in a fast-paced environment, handle high-volume calls... More and messages, schedule clinician appointments, and process DME orders. Join us to make a difference in the lives of our patients with your organizational skills and dedication.Please note the work schedule for this position is Tuesday to Saturday. Onsite presence Tuesday to Saturday is required.ResponsibilitiesManage multiple tasks concurrently in a fast-paced environment, demonstrating the ability to switch between different responsibilities seamlessly and prioritize tasks based on deadlines to ensure all critical aspects of the intake process are addressed promptly.Handle incoming calls and messages in a high-volume environment related to new patient intake, addressing inquiries from existing patients, and communicating with various healthcare providers regarding patient information.Schedule and coordinate clinician appointments and blood draws efficiently and accurately.Conduct outbound calls to patients, patient representatives, and healthcare providers to relay updates and share important information concerning the patient?s care.Handle Durable Medical Equipment (DME) orders and follow-ups, ensuring timely and accurate processing and coordination with vendors and patients.Demonstrate the ability to work on multiple platforms, ensuring accurate information is maintained and updated across all systems.Efficiently process referrals from clinicians and hospitals with urgency, manage incoming and outgoing faxes, ensuring prompt and accurate handling of all documentation.Collaborate with team members and clinicians to address daily clerical tasks, facilitating the seamless transmission of vital patient information for timely and accurate communication, ensuring effective care while maintaining clinical and field staff notes.Communicate effectively, both orally and in writing, necessary information to team members and management team to ensure accurate coordination of services and activities.Make administrative and procedural decisions and judgments on sensitive, confidential issues.Perform other related and assigned duties by the Administrative Lead.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsible for providing end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training... More logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Overview: We?re looking for an energetic, resourceful, and proactive Facilities & Operations Coordinator to be the heartbeat of our office environment. This role is perfect for someone who thrives in... More a fast-paced corporate setting, knows how to ?read the room,? and can seamlessly balance supporting executives with keeping the facility humming.Key Responsibilities:?Serve as the main point of contact for all things related to the office and facilities?Coordinate and maintain meeting spaces, ensure conference rooms are equipped and ready, and manage room booking systems?Support internal events from planning to execution?think logistics, vendor coordination, and setup?Be a friendly face and go-to problem solver for day-to-day IT assistance and basic troubleshooting?Create, implement, and refine processes to optimize the workplace experience?Partner with internal stakeholders to ensure the office environment supports productivity and collaboration?Maintain inventory of office and facilities supplies?Manage vendor relationships for facility-related services?Provide onsite support to visiting executives and teams?white glove service with a smile?Identify and escalate issues appropriately, always staying calm under pressureWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Casting Coordinator to support a large retail client in the PNW. You will join the Global ICON Studios team and support their Los Angeles based photo studio. This is... More an enterprise team and you will partner heavily with around 100 agencies and thousands of models. This is a 100% on-site role. You can be expected to work a consistent full 40-hour work week.Responsibilities:- Reaching out to agents for packages and creating a spreadsheet with different packages for the Casting Producer to review. - Sending selects to agents to coordinate casting times. - Assist on in-person castings: creating the schedule, setting up product, creating check in sheets. - Maintaining internal database updated with agency info, sizing, contact info, link to portfolios as well as images and videos from the in-person castings / digital submissions. - Creating spreadsheet with approved models for the season to then be uploaded in to internal scheduling platform. - Working with Casting Producer to check model availability and track in internal scheduling platform. - Administrative support for billing, invoicing and contracts.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for a detail-oriented and analytical Entry-Level Project Coordinator to join our team. In this role, you will support project management activities with a strong emphasis on data... More analysis, project tracking, and day-to-day coordination. You will work closely with project managers, engineers, and other stakeholders to ensure the successful execution of projects.Key Responsibilities:Assist in the coordination and tracking of project activities and deliverables.Perform data analysis to support project decision-making and reporting.Maintain and update project schedules, ensuring all milestones are met.Track day-to-day project progress and report on key metrics.Utilize Excel for data management, analysis, and reporting.Prepare and maintain project documentation, including status reports and meeting minutes.Communicate effectively with team members and stakeholders to ensure alignment and clarity.Identify and escalate project risks and issues as needed.Support project managers in various administrative and coordination tasks.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record... More keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Strong communication skills and organizational skills are essential. Familiarity with MS Office required. Familiar with standard laboratory techniques and safety procedures. Knowledgeable in scientific concepts, measures, and terminology. Able to understand and apply specific laboratory protocols. Procures, labels, routes and tracks specimens. Performs routine laboratory functions including maintaining equipment, preparing lab materials and supporting experiments as needed. Accurately conduct specified tests, documents findings in a detailed manner and compiles data for reporting of results. Performs QA/QC duties as required. Prepares solutions and mixtures. Calibrates, maintains and repairs equipment in the lab within manufacturer's guidelines. 2-5 years' experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less