Job Search Results for executive assistant

Insight Global is assisting a client in identifying an Executive Assistant for a growing window and doors company, servicing the Southern California area. The president they will support is highly... More involved in field operations, including sales, repairs, leadership, and issue resolution and looking for someone to support him in office which will allow him to maximize his overall productivity. This Executive Assistant will support the president by managing emails, prioritizing tasks, scheduling, and anticipating his needs. The client would like to cross train this person on other areas of the business and occasionally will support other teams when needed. This position is expected to evolve as the company does and looking for someone who will be a self-starter to impact the overall business positively. Key Responsibilities:Manage the presidents Outlook by prioritizing tasks, organizing the inbox, responding to emails, communicate urgent matters. Provide a daily overview of the president's schedule and tasks that need attention.Conduct morning meetings to review and report on important emails, schedule, and daily tasks.oDiscuss priorities and ongoing projects.Assist the president who frequently visits customer sites and performs hands-on work.Travel 4-5 times a month to other locations such as Palm Springs, Santa Barbara, Malibu, and Manhattan Beach.Support other teams and leaders as needed, this includes teams such as warehouse, accounting, sales, and customer service.Answer phones and assist with cross-training when necessary.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A global semiconductor wafer processing manufacturer is hiring an Executive Assistant to join their team. This role will directly support 2 VPs, along with the CEO while at headquarters. This role is... More onsite 5 days a week, and flexibility to accommodate international schedules will be expected as well. Additional day to day responsibilities include but will not be limited to:-Calendar management, scheduling, coordination within both domestic and international time zones-Travel management, scheduling flights, hotels, venues both domestic and international -Expense reports -Work within Microsoft suite -Occasionally attending and taking notes at key meetings-Actively anticipating needs and being proactive to support last minute reschedules, requests and changesWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Globals client is one of the largest home improvement companies in Michigan and Ohio, serving homeowners with premium products, warranties, and the best customer experience in the industry.... More We are actively seeking an experienced Executive Assistant to the CEO. This position serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company. This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance. This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed. Day to Day: Manage the CEOs calendar, book meetings/appointments, and proactively anticipate scheduling conflicts. Coordinate travel arrangements, including flights and lodging. Provide administrative support for special projects including research and data analysis. Manage personal appointments, errands, and household tasks as needed. Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Key Responsibilities: Perform diversified and confidential executive support duties for President, requiring broad and comprehensive experience, skills and knowledge of the organization and its... More policies and practicesMaintain Presidents complex and detailed calendars, including making appointments and prioritizing sensitive mattersManage the coordination and logistics of both internal and external meetingsArrange and coordinate domestic and international travel schedule and reservationsProcess invoices and T&E expense claims, ensuring all policies are followed and items are processed within provided guidelinesAssist in editing spreadsheets and presentations, including printing and binding, for client meetingsOrganize all aspects of internal and external events, including catering and transportationProduce high quality emails and messages to individuals at all levels of the organizationScreen incoming calls and determine the level of priority, while using caution in dispensing informationHandle regular activities without prompting, and advise in advance with issues or delaysAct as a backup to other support personnel as neededOther administrative duties as assigned by supervisor including but not limited to assisting with office supply inventory, ordering catered food for internal and external meetings and coordinating office social eventsWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Executive Administration Assistant for an opportunity with a specialty insurance provider in the Conshohocken, PA area. This person will act as the Exec Admin to the... More President of the company. Responsibilities include, but are not limited to, coordination and management of the President's calendar, organizing and prioritizing messages, and helping prepare for meetings and presentations. This person should be comfortable supporting executives, and have excellent organization skills. Additionally, this person may occasionally help with tasks that support other C-level execs in the company, and should be comfortable managing more than 1 schedule.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $40-48/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a skilled Executive Receptionist / Administrative Assistant to join our large Chicago-based banking client's Executive Team. The individual will perform a variety of administrative and... More clerical tasks. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Responsibilities include, but are not limited to, the following-Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. maintains records of all correspondence to the Executive Suite.Builds effective relationships with internal/external stakeholders.Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.Exercises judgment to identify, diagnose, and solve problems within given rules.Analyzes data and information to provide insights and recommendations.Assists the planning, coordinating and implementing department events.Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.Makes travel arrangements, booking flight/hotel reservations with detailed travel schedules. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Collaborates with internal and external stakeholders in order to deliver on business objectives.Organizes work information to ensure accuracy and completeness.Analyzes issues and determines next steps.Broader work or accountabilities may be assigned as needed.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Reporting to the Property Manager, as the Assistant Property Manager, you will work to support your supervisor in all aspects of management for the assigned portfolio, with a specific focus on the... More financial piece. You will play a key role assisting and supporting the operations and financial responsibilities of the properties within the portfolio, providing various financial reports and accruals, re-forecasts, budgeting and reconciliations. Managing our customer ticketing system and conducting property walk-through inspections will also be a central component to this role. Additionally, well look to you to help organize tenants events and oversee other special event coordination as needed.More specifically, you will:Support the planning, budgeting and control of operating and capital expenditures. Assist in the preparation of annual budgets, forecasts, monthly reports, and variance reports, including accruals, journal entries, heavy financial reporting.Assist with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms, and preparation of all related documentation.Respond to customer requests and needs; coordinate efforts with Property Management and Technical Operation teams to resolve issues.Oversee selection and performance of vendor services, including preparation of requests for proposal and service agreements; monitor vendor performance against service level agreements.Schedule and facilitate maintenance with vendors and customers.Perform property inspections on a regular basis; make recommendations to maintain and enhance the assigned property portfolio.Maintain a strong relationship with the Asset Manager and Technical Operations team for the assigned portfolio to ensure that all corporate objectives are being met.Document and track all certificates of insurance from vendors and customers.Maintain accurate and pertinent information for vendors and customers.Establish and maintain effective working relationships with internal and external customers and vendors.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A federal client is seeking an Assistant Regional Director in Chicago, IL to manage a team of traveling Case Managers providing services to unaccompanied minors. Reporting to the Regional Director,... More the Assistant Regional Director will assign cases from the UAC portal, provide mentorship and training to a team of Case Managers, manage case metrics for the team to ensure government deadlines are met, liaise between third party agencies, and manage team travel.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less