Job Search Results for executive assistant

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is seeking an executive assistant to provide direct, strategic administrative support to a Chief Executive Officer and is essential to maintaining organization, alignment,... More and operational flow across executive priorities and initiatives. The position is ideal for a polished professional who exercises strong judgment, communicates effectively, and operates confidently in a fast-paced, rapidly growing environment while handling sensitive information with discretion.Day-to-Day ResponsibilitiesCEO-Level CoordinationManage a complex, dynamic CEO calendar involving cross-department scheduling, national market activity, and multiple time zones.Prioritize meetings, coordinate agendas, and optimize scheduling to maximize CEO productivity.Anticipate needs by preparing materials, information, and context prior to meetings, presentations, and key conversations.Communication and DocumentationDraft, edit, and manage CEO correspondence, including internal announcements, strategic updates, and high-level external communications.Prepare polished presentations, reports, briefing packets, and written summaries for the CEO.Maintain strict confidentiality regarding CEO, corporate, and personnel information at all times.Operational SupportTrack CEO action items and follow-ups, ensuring timely completion and accountability across the organization.Coordinate with department leaders to gather and prepare materials for CEO meetings, presentations, and reviews.Monitor deadlines, initiatives, and milestones related to CEO priorities and ensure seamless operational flow.Travel and Meeting PlanningCoordinate all aspects of CEO travel, including itineraries, schedules, accommodations, and logistics.Manage the CEO?s participation in industry events, conferences, and leadership sessions.Prepare travel briefing packets, detailed itineraries, and post-travel notes or follow-up lists.Event and Leadership SupportProvide operational support for CEO-led corporate events, high-level meetings, and leadership sessions.Coordinate logistics, materials, and preparation to ensure smooth execution of CEO-related activities.Serve as a point of engagement for partners, clients, and stakeholders interacting with the CEO.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant to join a cutting edge Pharmaceutical/Biotechnology start up in the Purchase NY area. This EA will be a highly organized, proactive, and... More detail-oriented person to support our executive leadership team. This role provides high-level administrative and operational support, serving as a key partner to ensure senior leadership can focus on strategic priorities. The ideal candidate is a problem-solver who can work autonomously, manage priorities in a fast-paced environment, handle sensitive/confidential information, and maintain excellent communication with internal and external stakeholders.RESPONSIBILITIES-Manage and maintain complex calendars for the Chief Executive Officer, Chief Medical Officer, and Chief Financial Officer including scheduling meetings, appointments, and conflicts; prioritize and optimize time.-Manage travel budget and coordinate domestic and international travel arrangements (flights, lodging, ground transport, itineraries), prepare expense reports, ensure cost-effectiveness. -Review and edit correspondence, reports, presentations, Board of Directors materials, investor materials, and internal documents.-Prepare agendas, materials and follow-ups for meetings (internal, board, investor, regulatory). May take minutes, track action items and ensure timely completion.-Manage the relationship between Cognition and our external IT vendor to include onboarding and offboarding employees. -Act as point of contact between executives and internal teams, external partners, investors, vendors, legal, regulatory bodies. Filter and route communications; escalate issues when appropriate.-Maintain document management systems (both electronic and physical), ensure confidentiality and compliance with retention policies.-Support governance / board requirements: scheduling board / shareholder meetings, maintaining board books, agendas, minutes, following regulatory or disclosure obligations as needed.-Oversee or coordinate aspects of office operations such as ordering supplies.-Facilitate internal communications / operational efficiency: helping to streamline workflows, improving processes, anticipating needs of executive leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We?re seeking a sharp, proactive Executive Assistant to support senior leaders across the Chief People Officer at a fast-growing public company. This is a fast-paced, executive-facing role ideal for... More someone who thrives in dynamic environments, communicates with confidence, and brings a polished presence to every interaction.Key Responsibilities-Provide high-level administrative support to senior executives, including calendar management, travel coordination, expense reporting, and meeting logistics.-Own and manage complex Outlook calendars, proactively resolving conflicts and optimizing schedules.-Serve as a point of contact for internal and external stakeholders, including cross-functional teams, media contacts, and strategic partners.-Prepare agendas and materials for recurring meetings, including weekly check-ins, bi-weekly team syncs, and annual planning sessions.-Anticipate executive needs and offer thoughtful solutions?whether it?s adjusting schedules, streamlining workflows, or improving meeting prep.-Maintain confidentiality and professionalism while representing the executive office.-Learn and navigate internal systems quickly; most work is done in O365 and Oracle.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a skilled PART-TIME (~16 hours/week) Administrative/Executive Assistant for a wholesale distributor of electrical products & equipment. We are looking for an... More organized and proactive administrative professional supporting a growing construction business by managing communications, coordinating with vendors and customers, handling project documentation, preparing reports, assisting with certification and scheduling needs, and ensuring efficient operations with a customer-focused approach.Core Experience and Skills? Industry familiarity: Experience in the construction sector, preferably with a company that sells material supplies or works with distributors/manufacturers.? Quote support: Ability to review quotes, and send professional, accurate quote emails to customers.? Email and communication management: Monitoring email throughout the day (ideally hourly), prioritizing messages, drafting responses, flagging urgent items, and keeping communication flowing.? Status updates: Providing clear daily or weekly updates on tasks completed, upcoming deadlines, and items that require my attention.? File and project organization: Creating and managing project folders, pulling attachments from emails, filing documents properly, and maintaining an organized structure across all platforms.? Work-in-Progress (WIP) reporting: Helping compile and gather data for WIP reports, including tracking open POs, shipments, invoices, and project statuses.? Data and report analysis: Pulling basic reports from QuickBooks (such as open invoices and sales summaries) and preparing simple, accurate summaries.? Certification support: Assisting with small business certification maintenance and renewal documentation.? Customer service and outreach: Supporting small outreach initiatives or touchpoints to help nurture customer relationships.? Professional demeanor: Warm, kind, and friendly in all communication. Our customer experience is one of the key things that differentiates BRAAV.? Forward-thinking, detail-oriented, and diligent: Someone who sees what needs to be done without waiting to be asked, follows through, double-checks their own work, and avoids dropped balls.Additional Priorities I Would Value? Calendar and meeting management: Actively owning my calendar, scheduling meetings, preparing me in advance, and preventing scheduling conflicts.? Task prioritization: Helping me keep track of deadlines, commitments, and follow-ups so nothing slips through the cracks.? Vendor and partner coordination: Communicating with suppliers, subcontractors, and partners when information needs to be gathered or clarified.? Light project oversight: Tracking milestones, checking status updates with internal and external partners, and ensuring alignment.? Standard operating procedures (SOPs): Helping create and maintain basic SOPs as we continue to grow, so processes become more efficient and repeatable.? Travel planning: Coordinating itineraries, confirmations, and logistics, especially for business events, conferences, and project site travel.? Professional discretion: Ability to handle sensitive business information, maintain confidentiality, and use sound judgment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting a C-Suite executive of an international department. He/She must have strong... More experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital documents, and creating professional PowerPoint decks. This person must be comfortable working in a fast-paced environment and have the capability to anticipate the executives needs. Must demonstrate initiative, resourcefulness, and problem-solving skills. Being proactive and detail-oriented are a must as well as fostering continuous improvement of systems and processes. He/She will coordinate the delivery of projects throughout the International Department and be responsible for communications, employee notifications, and more within with org. This individual must have a passion and strong enthusiasm for healthcare as well as international business.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an... More executive within the group. They will be handling different responsibilities including the following:? Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.? Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.? Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests?ensuring smooth operations in a dynamic environment where needs evolve quickly.? Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.? Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.? Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources?contributing to the continuous evolution of how the executive office operates.? Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.? Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion?especially in handling sensitive information or executive-level communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers.... More This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive?s schedule, including meetings, appointments, and travel arrangements),meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-upWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a client of ours in the Coconut Grove, FL area who is seeking to hire a Sr. Executive Assistant for a direct hire role. This client has been operating out of the United... More Kingdom for the last 5 years supporting a single family and their estate, but the company has recently branched out and opened a US based office. This role offers the opportunity to work closely with senior leaders in a dynamic, high-impact industry, providing invaluable support that contributes to the success of the organization.The successful Executive Assistant will demonstrate emotional intelligence, adeptness in building strong relationships, and experience operating at the C-Suite/Board level. This role operates at a fast pace with high expectations. Expertise in diary management is essential, along with the ability to efficiently organize extensive worldwide travel arrangements. Attention to detail and being extremely organized are also crucial attributes for this role. The Executive Assistant will provide high-level administrative support and will act as a trusted partner, ensuring seamless operations, effective time management, and enhanced communication. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less