Job Search Results for office manager

Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking clients. The ideal candidate will have a financial background, extremely strong... More communication skills, and enthusiasm for the role. As an Executive Assistant, you'll represent the bank both internally and externally, working with a wide range of stakeholders, including executive-level clients. Strong organization and time management skills are essential. The Executive Assistant needs to be available around the clock including weekends and evenings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Construction Project Manager to support critical facility construction projects. This PM will run this office, manage projects from cradle to grave: estimates, run project to... More completion, handle procurement, and provide support post implementation. They will handle all aspects of managing a data center construction project and this will include providing leadership to contractors and vendors associated with the delivery of company?s projects. The candidate will have overall responsibility for the delivery of assigned projects on budget on time and assurance that the project scope and quality meet Company Design Standards and the objectives set for the project. The successful candidate will have to be exceptionally organized and be great with back-office work (change orders, budgets, process driven, etc.).ResponsibilitiesBudget and Controls - Monitors the approved project budget, provides oversight, and suggests necessary adjustments for project controls (e.g., Project Expenditure Request (PERs), Professional Services Request (PSRs), Change Orders, Pay Applications, etc.).Change Management - Partners with internal teams and stakeholders and shares updated process flow information with the project team to ensure new processes are being followed that increase program cost savings and improve overall cycle-time and efficiencies.Coordination - Attends and advises during scheduled owner/architect/contractor and other project meetings.Drives Results - Facilitates the delivery of metro-based/campus projects (e.g., new construction and/or retrofits) by making timely data-based decisions in partnership with the local project team and key stakeholders.Champions team and project goals, adhering to business processes, engaging vendor relationships when/where applicable, and fostering positive cross-group collaboration efforts aligned to the program strategy and milestones.Financial Acumen- Creates and applies best practices to identify and incorporate cost-effective solutions for the strategic and tactical delivery of a construction project.Applies influence, strategy, and decision-making to drive solutions, schedules, and manages change with clients, sponsors, and vendors.Managing Resources - Oversees timely execution of all procurement activities associated with resourcing and materials necessary for delivering program(s) on time and within project budget forecasts.Evaluates resources and ensures adequate staffing and materials for job completionProject Management - Drives campus-based delivery solutions (e.g., new or retrofit data center facilities).Analyzes technical information and provides recommendations to support solutions.Assists campus teams in establishing goals for project teams, assigning responsibilities, measuring performance, and seeking and delivering feedback to achieve timely results.Technical Acumen - Reviews engineering documentation/designs, site, and building plans by examining and analyzing technical information. Identifies potential risks/gaps and provides recommendations to project teams that mitigate risk, and improve overall constructability.Aligns project/program delivery with execution procedures and standards, and ensures alignment with organizational standards and commitments.pay range is 40-80/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Enterprise Account Executive to help drive new business across retail, apparel, fashion, beauty, lifestyle, and broader eCommerce categories. This role is ideal for a mid-career seller with... More experience selling SaaS, digital commerce, personalization, merchandising, marketing technology, or customer experience solutions into enterprise or upper-mid-market brands.The Enterprise Account Executive will be responsible for building pipeline, engaging senior retail and eCommerce stakeholders, running consultative sales cycles, and closing new enterprise customers. This is an in-office role based in Los AngelesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeing an Administrative Supervisor to sit in Frederick, MD. This individual will be responsible for supervising and supporting a technical engineering team of 8-12 people. They will... More coordinate schedules for multiple teams and track KPI's to monitor team performance to ensure goals are met. Additionally, they will oversee day to day operations which include approvals, reporting and resource allocation. The ideal candidate will have strong communication skills, strong experience with Deltek and must be a solutions based thinker.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Payroll Supervisor is responsible for overseeing and managing the daily operations of the payroll department, ensuring accurate and timely processing of payroll for all employees. including... More regular salaried and hourly employees as well as scholarship recipients with stipend-based payments. This role involves supervising payroll staff, ensuring compliance with federal, state, and local regulations, and implementing best practices for payroll processing. The Payroll Supervisor will also collaborate with other departments, resolve payroll-related issues, and ensure the integrity of payroll data. RESPONSIBILITIES AND DUTIES ? Supervise and manage the payroll team, providing guidance, training, and performance feedback. ? Oversee the processing of payroll for all employees, ensuring accuracy and timeliness. ? Ensure compliance with federal, state, and local payroll laws and regulations, including tax filings and deductions. ? Review and verify payroll data, including timekeeping records, salary adjustments, benefits deductions, and other payroll-related changes. ? Maintain accurate payroll records and ensure data integrity in the payroll system. ? Collaborate with HR, Finance, and other departments to resolve payroll-related issues and answer employee inquiries. ? Conduct audits of payroll transactions and records to ensure accuracy and compliance. ? Prepare and submit payroll reports to management, as needed. ? Stay updated on payroll regulations and industry best practices to ensure continuous improvement of payroll processes. ? Oversee payroll and tax compliance for a foreign national workforce, including employees and non-employees subject to special tax rules. ? Maintain and administer Glacier, ensuring accurate setup, ongoing maintenance, treaty application, tax residency determinations, and document collection. ? Oversee year-end and periodic tax filings and reporting related to foreign nationals, including 1042, 1042-S, and related reconciliations, in coordination with internal teams and external vendors. ? Assist in the development and implementation of payroll policies and procedures.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Plans organize and execute meetings for department leadership, sales managers, salespeople, and vendors as needed by the Sales Manager including rooms and catering (for both in-person and virtual... More meetings as applicable)- Take and distribute meeting minutes for sales and department team meetings; email recap with action items to meeting attendees- Assist with onboarding new hiresCoordinate with Human Resource to ensure that all first-day activities are scheduled in advance, itinerary, meet & greets, etc.- Assist the manager with new hire equipment setup; ITPAFs, business cards, key fob/building access, email setup, etc. to ensure a successful onboarding process Bid Support- Receive and distribute Pre-bid notifications / invitations- Prepare and submit Prequalification Statements/Packages- Assist with Bid Forms, RFPs and presentation- Assist with generating and printing accounting reports for Sales and Project Managers- Monitoring various lead generation sites for Bid opportunities- Manages event tickets for Construction GroupWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Summary The Site Services Lead is responsible for the day-to-day management, coordination, and execution of non-production site services supporting a manufacturing facility. This role... More ensures employees, contractors, visitors, and operational teams have the workplace support, office services, site amenities, and administrative infrastructure required to operate efficiently and safely. Working under the direction of the Operations Manager ? Facilities, the Site Services Lead serves as the operational owner for workplace services, site access coordination, shared spaces, employee support services, office readiness, vendor-managed services, and general site operations support. The Site Services Lead partners closely with Manufacturing, Warehouse, Maintenance, Training, Safety Operations, Security, Human Resources, and Facility leadership to ensure site support functions remain responsive to business needs during workforce mobilization, Assembly launch, Fabrication expansion, and long-term operations. This position plays a key role in creating a professional, organized, and scalable workplace environment capable of supporting rapid workforce growth while maintaining a positive employee and visitor experience. Key Responsibilities Site Services Operations Management Lead day-to-day execution of site services operations across the facility. Oversee activities including: Workplace services Office operations Shared space management Visitor support Site access support Reception activities Mail and package services Conference room management Employee support services Ensure operational support activities align with business requirements and workforce growth plans. Workplace Readiness & Occupancy Management Support facility occupancy and workplace readiness initiatives. Coordinate: Office space readiness Temporary office and trailer support Workspace assignments Seating coordination Office equipment deployment Furniture requests Conference room readiness Shared space utilization Partner with Facilities and Program Leadership to support workforce ramp activities. Site Access & Visitor Management Manage site access administration and visitor coordination activities. Support: Visitor registration processes Site access requests Badge coordination Guest management procedures Conference and meeting logistics Contractor check-in support Site orientation support Ensure visitors and contractors experience efficient and professional site entry processes. Employee Support Services Provide oversight of employee-facing support services across the site. Support services including: Employee resource coordination Workplace support requests Site communications Facility information services Common area support Administrative coordination Ensure employees have access to the resources required to perform their duties effectively. Vendor & Service Provider Coordination Serve as the primary operational contact for site services-related vendors. Coordinate: Janitorial services Office supply providers Coffee and breakroom services Waste management providers Workplace service vendors Event support vendors Administrative service providers Monitor service quality and ensure vendor activities meet established expectations. Shared Space & Conference Management Manage usage and readiness of shared facility resources. Support: Conference rooms Training rooms Collaboration spaces Visitor meeting areas Common break areas Executive briefing spaces Coordinate scheduling, readiness, and support requirements for internal and external meetings. Administrative Operations Support Provide operational support for site administrative functions. Coordinate: Office procedures Site directories Contact rosters Administrative workflows Resource request processes Workplace communications Support continuous improvement of administrative and support processes. Event & Meeting Support Coordinate logistics for site meetings, customer visits, leadership reviews, and workforce events. Support: Executive visits Client meetings Workforce town halls Hiring events Training events Operational reviews Program governance activities Ensure events are planned and executed professionally and efficiently. Reporting & Service Performance Management Develop and manage site services reporting activities. Monitor: Workplace service requests Visitor metrics Conference room utilization Vendor performance Workspace occupancy Employee support trends Service response times Provide regular reporting to Facilities leadership and Program Management. Cross-Functional Operational Integration Partner closely with: Facilities Operations Manufacturing Operations Warehouse Operations Maintenance Operations Training Organization Safety Operations Human Resources Security Program Management Ensure site support functions remain aligned with broader operational objectives. Issue Management & Escalation Manage site service issues through successful resolution. Coordinate: Workplace concerns Space utilization issues Visitor management challenges Vendor performance concerns Administrative support issues Site readiness gaps Maintain visibility into open issues and drive timely corrective actions. Continuous Improvement Identify opportunities to improve: Employee experience Visitor experience Administrative efficiency Vendor performance Workplace utilization Service delivery effectiveness Support implementation of process improvements and operational best practices. Phase 1 & Phase 2 Responsibilities Phase 1 ? Site Mobilization & Stand-Up Support development of: Site services operating model Occupancy strategy Temporary office and trailer support plans Visitor management procedures Support service vendor strategy Administrative workflows Workplace readiness plans Establish site support capabilities before workforce ramp begins. Phase 2 ? Workforce Ramp & Operational Launch Activate: Site services operations Visitor management programs Workplace support functions Vendor management activities Occupancy management processes Employee support services Provide hands-on leadership during workforce onboarding and operational startup. Long-Term Operational Support As operations mature: Expand service capabilities Improve employee experience Increase support automation Refine workplace utilization processes Enhance vendor management programs Ensure site services remain scalable and responsive to organizational growth. Governance & Documentation Maintain and support: Site services procedures Visitor management procedures Occupancy plans Vendor management records Service request workflows Workplace standards Administrative process documentation Reporting definitions Participate in governance reviews, audits, and operational assessments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global's is looking for an Executive Assistant to support senior leadership within a prestigious academic healthcare environment in Philadelphia. This individual will be... More responsible for managing complex calendars, coordinating meetings and executive communications, facilitating cross-functional collaboration, and supporting key departmental initiatives.The ideal candidate is highly organized, proactive, and comfortable working with executive stakeholders in a fast-paced setting. They will serve as a central point of coordination between leadership, faculty, and administrative teams while helping manage sensitive information, competing priorities, and time-sensitive projects. This role also supports faculty affairs activities, including coordinating documentation, tracking deliverables, and ensuring important processes remain on schedule.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Project Coordinator serves as the operational partner to the Project Manager, supporting the successful execution of electrical, controls, and automation projects from project kickoff through... More final closeout. This role provides critical coordination across engineering, procurement, manufacturing, quality, field services, and customers to ensure projects remain organized, on schedule, and aligned with customer expectations.As the administrative and communication backbone of the project team, the Project Coordinator is responsible for maintaining project documentation, coordinating schedules, tracking deliverables and action items, monitoring project milestones, facilitating communication among stakeholders, and ensuring project information is accurate and current. By providing real-time visibility into project status, identifying potential issues early, and driving accountability for commitments, the Project Coordinator enables the Project Manager to focus on strategic decision-making, customer relationships, risk management, and overall project performance.Success in this role is measured by exceptional organizational skills, proactive communication, attention to detail, disciplined follow-through, and the ability to keep multiple projects moving forward while ensuring nothing falls through the cracks.Key Responsibilities:?Project Planning & Execution:oMaintain complete, accurate, and up-to-date project documentation throughout the project lifecycle.oTrack all project action items, assign ownership, monitor due dates, and drive timely completion to ensure project commitments are met.oMonitor project schedules, milestones, and deliverables, proactively identifying potential delays or risks and escalating concerns to the Project Manager before they impact project performance.oOwn the project document control process, including submittals, Requests for Information (RFIs), transmittals, drawing revisions, specifications, and customer documentation, ensuring all records are accurate, organized, and current.oSupport the Project Manager in the daily execution of assigned projects by coordinating activities, following up on outstanding tasks, facilitating communication between internal teams and customers, and ensuring project information is readily available for informed decision-making.?Quality Assurance & Reporting:oEnsure project deliverables meet established quality standards and are aligned with business objectives.oAssist in preparing and presenting accurate project status reports to customers and executive leadership.?Safety & Compliance:oUtilize and support the Safety System.oAbide by health and safety regulations and ensure that all activities comply with industry & company safety standards.?Any other duties needed to help drive to our Vision, fulfill our Mission, and abide by our Organization?s Values.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is looking for a Project Manager to help manage network infrastructure installation projects across Los Angeles Unified School District. There are about 750 schools within the district... More that require upgrades across 7 core components: LAN, WLAN, Fiber Optic Cabling, VoIP, Public Address Systems, Camera Systems, and Physical Intrusion Systems. The LAN platforms that are leveraged across these components include HP/Aruba, Alcatel and Cisco. The goal of these projects is to upgrade outdated technology. This project manager will be assisting in project scheduling, managing project deliverables and requirements, and reporting and tracking. The projects will consist of all phases of upgrade/construction activities including but not limited to;: Design, Installation/Configuration Quality Assurance and Final Closeout. They will be responsible for managing individual projects within the program that can range in size from a few thousand dollars to several hundreds of thousands of dollars each. They will be traveling to school sites about 20% of the time but must be flexible if this percentage increases. This project manager must be flexible, maintain a growth mindset, and be able to roll up their sleeves to get the job done. This is an environment filled with selfless community servants and leaders who are focused on providing a safe and updated school environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less