Job Search Results for Executive Assistant

An employer is seeking a Assistant Accounting Manager to work hybrid onsite in Lebanon, OH for a direct hire opportunity. This position supports the accounting group located in our Cincinnati Area... More Office. This includes process improvement, staff management and assistance in the accurate development of financial statements. This position is responsible for monitoring and maintaining controls on Inventory, Fixed Assets, Leases, Accounts Payable. Accurate reporting and finalization of monthly Profit and Loss and Balance Sheet statements. The position will provide leadership to and work cooperatively with members from all departments in the organization, and with internal affiliate companies and external organizations-Responsible for maintaining accurate inventory records, ensures proper valuation, perform physical inventory, and partners with Operations to resolve discrepancies. -Manages the fixed asset subledger, including capitalization, depreciation, CIP tracking, and retirements. Ensure compliance with capitalization policies and prepare monthly roll forwards and reconciliations. -Maintains the lease portfolio with lease software and records ROU asset and lease liability activity in compliance with ASC 842. Processes monthly lease entries, handles modifications, and performs reconciliations and disclosures. -Oversee daily AP operations, including invoice processing, 3-way match, vendor management, and payment run. -Ensures accuracy, timeliness, and compliance with tax and internal control requirements. -Oversee payroll processing to ensure accurate and timely compensation, proper tax withholding, and compliance with federal, state, and local regulations. -Reviews payroll reports, reconciles payroll[1]related accounts, and collaborates with HR to resolve discrepancies. 6. Prepares and reviews journal entries, account reconciliations, and flux analyses to support timely and accurate financial reporting. -Leads assigned close activities and collaborated with cross-functional teams to ensure completeness and accuracy. -Identifies opportunities to streamline workflows, automate reporting, and enhance ERP/close-system usage. Develops and maintains SOPs to strengthen accounting accuracy and efficiency. -Support and mentor staff while coordinating with Operations, Procurement, and other teams to resolve issues. Communicates risks, provides guidance, and improves cross-functional processes. -Assist in the preparation and completion of our annual financial and J-Sox audits and internal audit as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Property Manager is primarily responsible for supporting the Sr. Property Manager in ensuring smooth daily operations and delivering an exceptional workplace experience across the... More property. This position is critical to maintaining effective coordination with the Regional Manager and cross-functional teams, including leasing, construction, finance, accounting, and engineering, while serving as a key internal contact for property management activities and administrative functions. Responsibilities include accounts payable, accounts receivable, budgeting, work order scheduling and tracking, office administration, and customer and vendor relations and communications. The Assistant Property Manager reports to the Sr. Property Manager and follows an in-office schedule.A candidate will be able to work Monday-Friday from 9-6PM in Ashburn, VA. This is a tight-knit team and a great opportunity to get your foot in the door with a US-based leading institutional fund manager and real estate partner with over $13 billion deployed across key U.S. markets. Specializing in data center, residential, industrial, and office assets, this company has acquired more than 34 million square feet of Class A real estate and currently manages over 25 million square feet.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A fast-growing, family-owned wholesale distribution company is hiring a Store Manager In Training to support expansion at its San Jose location. This is a high-impact, promotable leadership role... More built to develop future Store Managers through a structured training program and direct mentorship from Branch and District leadership.You will oversee a team of 3?4 direct reports across sales counter, warehouse, and driver functions in a casual, team-oriented environment that is highly focused on customer service (100%) and operational execution. This role is ideal for someone stepping into higher-level leadership (ex: Assistant Manager level) who wants clear upward mobility in a company that promotes from within.Key responsibilities include:? Overseeing daily branch sales and customer experience? Mentoring, coaching, and developing a small but impactful team? Driving a customer-first culture and leading by example on the sales floor? Supporting branch performance goals (sales, margin, and operations)? Managing inventory, workflows, and adherence to SOPs? Partnering closely with leadership on process improvements and growth initiativesThis position is open due to company growth, creating strong long-term advancement opportunities into Store Manager-level leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

My client is looking for an assistant project manager to join their team in Bethesda Maryland. This APM will be assigned to a project for a large client who is building new warehouses throughout the... More East coast, the current one in Concord, North Carolina. Their day to day responsibilities will include meetings with client and subcontractors, helping process change forms, and dealing with issues that come up throughout the project.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Assistant Project Manager to support a major construction initiative involving the expansion and renovation of a large convention center facility. This individual will... More join the project at the beginning phase of construction and play a key role in document control, RFI and submittal management, and overall project coordination. The project is a long-term, large-scale build valued in the hundreds of millions, offering strong stability and the opportunity to convert to a permanent role. This is an excellent opportunity for a mid-level construction professional looking to grow on a high-visibility, multi-year project.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking to add an Assistant Project Manager with a focus in electrical construction projects to their team in the Kansas City, MO area. The Assistant Project Manager... More will learn how to provide overall management of electrical and/or specialty systems construction projects, assist with boversight of field staff and daily reporting. Additional responsibilities include: Plan, coordinate, schedule, and manage electrical construction projects. Ensure projects are completed safely, profitably, timely, of a high quality, and according to contract terms.Manage all aspects of project documentation i.e., submittals, RFIs, Addendums, Proposal Requests, Change Orders, Meeting Minutes, etc.Review and provide comments on client contracts for reviewEnsure project drawings and specifications are kept current.Review and submit project submittals that are accurate and timely, including subcontractors.Review, estimate, prepare and issue Change Orders for all work above and beyond contracted scope of work.Plan, prepare, and/or lead a variety of client, internal, and subcontractor meetings.Lead project specific safety plans when needed.Contribute to the estimating and preconstruction phases of potential projects.Responsible for forecasting, budget creation, productivity tracking and daily reporting.Create and track job specific cost codes and labor schedules.Analyze materials, equipment, and practices utilized in projects and provide recommendations for improvement.Manage all financial aspects of the project including change orders, billings, documentation, control logs, etc.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Assistant Maintenance Manager supports maintenance operations, within one of the world?s largest distribution center networks. This role partners closely with technicians, site leadership, and... More clients to ensure equipment reliability, safety compliance, and continuous operational improvement.The AMM plays a hands-on leadership role by prioritizing work orders, leading shift handoffs and briefings, conducting facility inspections, and supporting preventive and corrective maintenance programs. High performers gain strong visibility and clear advancement paths into Senior Maintenance Manager and regional leadership roles.This is an on call 24/7 based role aligned with technician schedules and supports a highly automated, fast-paced distribution environment.Compensation: $110k per year and 10% bonus. Benefit packages for this role include: comprehensive medical, dental, and vision coverage, 401(k) with immediate vesting, generous PTO and holidays, and paid parental leave and wellness programs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Project Manager (APM) is responsible for assisting in the project management of construction projects across a mix of customers for which Pike Telecom and Renewables, LLC serves. APM's... More are responsible for establishing and maintaining positive relationships with customers while ensuring field operations are supplied with pertinent contractual information necessary to perform all work per specifications in a safe, cost effective, and timely manner. The APM is expected to develop advanced skills and to have the ability to work independently.Salary 65-75KWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Facilities Manager supports the Facilities Manager in overseeing day-to-day operations across a building, campus, or portfolio. This role ensures the facility is well-maintained,... More operationally efficient, and aligned with client expectations. Responsibilities include vendor management, maintenance oversight, financial tracking, and ensuring compliance with safety, regulatory, and operational standards. The position also focuses heavily on tenant satisfaction, proactive issue resolution, and supporting long-term facility planning.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

**Job Description -** Seeking an Assistant Project Manager or Project Manager to support high-profile Biotech/Biopharm and Semiconductor projects across the Northeast. Work includes both ground-up... More construction and complex renovation environments with heavy exposure to FDA-regulated process systems (not traditional HVAC).### **Responsibilities**- Support project managers on day-to-day operations- Coordinate submittals, RFIs, and documentation- Assist in developing and managing schedules- Collaborate with field teams and subcontractors- Help ensure compliance with FDA and industry standards- Participate in onsite or periodic travel assignments as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less