Job Search Results for Executive Assistant

Job Description: An Assistant Project Manager (APM) obtains, evaluates, coordinates and distributes the information and authorizations necessary to construct projects on time, within budget and to... More the quality specified. The APM is responsible to protect and promote the interest of both the business and client in all matters as well as demonstrate the personal characteristics of a leader. Responsibilities?Maintain adherence to HITT?s standards of safety?Ensure that required documentation is filed?Assist in creating and managing project budget for all assigned projects?Develop pre-construction RFP package?Assist in conducting project meetings, setting milestones and formulating monthly owner report?Establish job processes (RFIs, submittals, and pay applications) including approving pay applications and negotiating subcontract change orders?Update project schedule; ensure project quality control and establish overall project logistics?Assist in managing the closeout process?Collaborate with the project superintendent and site operations team throughout the life of the projectQualifications?High school diploma required, four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred?In lieu of a degree, additional work experience is acceptable?2-5 years? experience in commercial construction, including experience with a commercial general contractor?Previous experience on commercial job sites strongly preferred?Passion for construction and our industry; ability to recognize and seek quality?Ability to master sector/project-specific software systems including but not limited to: Microsoft Office suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), ProCore, Adobe, BlueBeam, JD EdwardsThis position reports to/is sponsored by an Operations team member (a senior project manager or above). The superintendent gives task-related and/or day-to-day direction to assistant superintendents, project engineers, Site Workforce team members, vendors, and subcontractors. Superintendents are expected to work from the project jobsite daily. RESPONSIBILITIESSUBCONTRACTOR MANAGERMENT / CLIENT RELATIONSHIPS?Proactively reviews and confirms work is being installed according to the project scope at the trade level and meets applicable codes?Strategically schedules and coordinates subcontractors, vendors, and site trades to achieve schedule efficiencies while in compliance with contract documentsCLOSEOUT?Proactively completes the punchlist and ensures completion before starting the next projectQUALITY CONTROL?Recognizes the highest quality standards of individual trades at the most-detailed level; promotes and implements quality methods and materials; consistently adds content to develop the quality control planWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job DescriptionPosition SummaryInsight Global is seeking an Assistant Property Manager who will be supporting the Property Manager with the day-to-day operations and financial management of our... More client's retail shopping center portfolio. This role plays a key part in maintaining strong tenant and vendor relationships, coordinating maintenance activities, supporting financial and administrative functions, and ensuring properties are operated efficiently, professionally, and in alignment with our clients standards.Day 2 Day? Assist the Property Manager with daily operations of 5 retail shopping centers, fostering positive working relationships with tenants, vendors, and internal team members.? Coordinate, track, and follow up on maintenance and service requests; work closely with maintenance engineers to prioritize and dispatch work orders and ensure timely completion.? Assist with the solicitation, evaluation, and preparation of vendor bids, contracts, and service agreements.? Support rent collection efforts, including monitoring delinquencies, preparing late notices, and following up with tenants as needed.? Track, code, and process vendor invoices through property management and accounts payable software.? Conduct routine property inspections, document deficiencies, recommend corrective actions, and assist with implementation of solutions.? Track service contracts and certificates of insurance for vendors and tenants; manage tenant COI collection and compliance.? Coordinate tenant move-ins and move-outs, including tracking construction documents, permits, welcome letters, certificates of insurance, and processing tenant improvement reimbursements.? Assist with the preparation, monitoring, and implementation of annual operating budgets; support long-term financial planning and capital planning initiatives.? Provide administrative and accounting support related to property management functions as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description: An Assistant Project Manager (APM) obtains, evaluates, coordinates and distributes the information and authorizations necessary to construct projects on time, within budget and to... More the quality specified. The APM is responsible to protect and promote the interest of both the business and client in all matters as well as demonstrate the personal characteristics of a leader. Responsibilities?Maintain adherence to HITT?s standards of safety?Ensure that required documentation is filed?Assist in creating and managing project budget for all assigned projects?Develop pre-construction RFP package?Assist in conducting project meetings, setting milestones and formulating monthly owner report?Establish job processes (RFIs, submittals, and pay applications) including approving pay applications and negotiating subcontract change orders?Update project schedule; ensure project quality control and establish overall project logistics?Assist in managing the closeout process?Collaborate with the project superintendent and site operations team throughout the life of the projectQualifications?High school diploma required, four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred?In lieu of a degree, additional work experience is acceptable?2-5 years? experience in commercial construction, including experience with a commercial general contractor?Previous experience on commercial job sites strongly preferred?Passion for construction and our industry; ability to recognize and seek quality?Ability to master sector/project-specific software systems including but not limited to: Microsoft Office suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), ProCore, Adobe, BlueBeam, JD EdwardsThis position reports to/is sponsored by an Operations team member (a senior project manager or above). The superintendent gives task-related and/or day-to-day direction to assistant superintendents, project engineers, Site Workforce team members, vendors, and subcontractors. Superintendents are expected to work from the project jobsite daily. RESPONSIBILITIESSUBCONTRACTOR MANAGERMENT / CLIENT RELATIONSHIPS?Proactively reviews and confirms work is being installed according to the project scope at the trade level and meets applicable codes?Strategically schedules and coordinates subcontractors, vendors, and site trades to achieve schedule efficiencies while in compliance with contract documentsCLOSEOUT?Proactively completes the punchlist and ensures completion before starting the next projectQUALITY CONTROL?Recognizes the highest quality standards of individual trades at the most-detailed level; promotes and implements quality methods and materials; consistently adds content to develop the quality control planWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Assistant Branch Operations Manager for a client in Denver, Colorado within the Banking Industry. This will be a full time role working onsite Monday - Friday; no... More weekend work.Responsibilities Include:--Assists Operations, including making sure bank policy and procedures are followed.May perform personal banking duties including advising customers of all bank services, opening new accounts, and teller functions. -Assists with supervising employees to meet branch goals including obtaining fee include and meeting budget. This is accomplished by assigning work, taking actions to ensure quality work for customers, scheduling, conducting performance reviews, recommending salary actions, and providing training for staff. -Promotes bank services. -Participates in various professional and personal activities within the community. -Performs customer service related duties such as answering telephone inquiries, closing accounts, ordering checks and ensuring appropriate levels of customer service.-Assists with compliance of branch with bank policies and guidelines. -Review reports, audit board and NSFs. -Assist with budget preparation.-Performs any other duties/projects as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of our large Facilities Management clients is seeking an Assistant Construction Project Manager to join their growing team onsite on their Life Sciences client in La Jolla, CA. We are seeking a... More Project Manager to support our Owner's Representative team on commercial construction projects with emphasis on life sciences and technology tenant improvements. This role is ideal for a construction professional ready to advance their career by working alongside senior project managers on complex projects while independently managing smaller assignments. You will gain valuable experience representing client interests across all phases of construction delivery.Key ResponsibilitiesProject Support & Coordination Assist Senior Project Managers in overseeing construction projects from design, preconstruction and construction through closeout. Coordinate day-to-day project activities including contractor communications, submittal reviews, RFI responses, and meeting coordination. Maintain project documentation, schedules, and budget tracking systems to ensure accurate, up-to-date project information.Independent Project Management Lead smaller tenant improvement projects independently, managing all aspects from kickoff through occupancy. Serve as the primary owner's representative on projects ranging from office buildouts to laboratory renovations, demonstrating your ability to handle increasing responsibility and complexity.Site Presence & Quality Control Conduct regular site walks to monitor construction progress, verify work quality, and ensure compliance with plans and specifications. Document site conditions through photographs and field reports. Identify potential issues early and escalate to senior team members when necessary. Track punch list items and coordinate final inspections.Budget & Schedule Tracking Monitor project expenditures against approved budgets, tracking costs and flagging potential overruns. Assist with change order processing, ensuring proper documentation and client approval. Update and maintain project schedules, identifying delays and working with contractors to develop recovery plans.Technical Review & Coordination Review contractor submittals, shop drawings, and product data for conformance with specifications. Process RFIs efficiently, coordinating responses with design teams. Assist with coordination of MEP systems, particularly specialized requirements common in life sciences and technology environments such as laboratory HVAC, cleanrooms, and data infrastructure.Meeting Facilitation & Communication Lead or co-facilitate weekly project meetings with contractors, designers, and subcontractors. Prepare meeting agendas, document minutes, and track action items to completion. Communicate project status updates to clients and internal stakeholders. Develop reports summarizing project progress, issues, and upcoming milestones.Contract & Compliance Administration Assist with contract administration including reviewing contractor payment applications, verifying lien releases, and maintaining compliance documentation. Ensure projects meet building code requirements and obtain necessary permits and approvals. Support closeout activities including warranty documentation and as-built drawing compilation.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Start day by reviewing emails and checking in with engineering teams?Support operations across two commercial buildings?Week 1: Process and track procurement invoices from the prior month?Week 2:... More Handle accounting deadlines, AR, and tenant bill backs?Weeks 3?4: Focus on operational tasks, property walk throughs, and project follow ups?Coordinate closely with Property Manager, Coordinator, Office Manager, and Tenant Liaison?Proactively engage tenants, check in regularly, and resolve issues efficiently?Ensure smooth, efficient daily building operations with strong follow throughWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Construction Project Manager will assist the Construction Project Manager, Project Manager, Site Manager, and/or the Engineer Procure Construct (EPC) Project Manager or Program Manager... More with day to day management of project safety, quality, schedule, cost control, contracts, subcontractors, suppliers, procurement, proposals, estimates, documentation, turnover, client interface, field-based activities, and other duties required to execute Engineer Procure Construct (EPC) projects, construction management, and program management ventures. This position will work on a diverse array of projects across multiple industries including aviation, commercial building, electrical transmission & distribution, facility, manufacturing, oil & gas, process, and water. Experience with Power Generation, Water, Transmission, and/or Distribution projects preferred.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Associate Project Manager will help build out a newly developed Mission Critical construction team. The APM will assist in the management of multiple projects while providing support to the Project... More Managers and other key members in the preconstruction phases as well as during the projects. Help coordinate projects and plans, schedules, and track the progress of projects and report their results. ? Track daily crew production and costs? Monitor self-performed work (must come from a self-performed background) ? Review submittals and RFIs? Validate crews completed planned scope? Identify production or cost issues? Report field issues to CM or General Foreman? Maintain labor rosters and manpower reports? Support project financial performance (P&L awareness)? Coordinate with operations leadership (not directing crews)? Experience managing a budget and schedule on a construction siteWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Associate Project Manager will help build out a newly developed Mission Critical construction team. The APM will assist in the management of multiple projects while providing support to the Project... More Managers and other key members in the preconstruction phases as well as during the projects. Help coordinate projects and plans, schedules, and track the progress of projects and report their results. ? Track daily crew production and costs? Monitor self-performed work (must come from a self-performed background) ? Review submittals and RFIs? Validate crews completed planned scope? Identify production or cost issues? Report field issues to CM or General Foreman? Maintain labor rosters and manpower reports? Support project financial performance (P&L awareness)? Coordinate with operations leadership (not directing crews)? Experience managing a budget and schedule on a construction siteWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a motivated Assistant Project Manager (APM) to support construction operations across multiple project sites. This role is ideal for a recent graduate in construction management,... More engineering, or a related field who is eager to gain hands-on experience and grow into a long-term project management career.The Assistant Project Manager will begin on a project in Tuscaloosa, AL, supporting the team through the end of March, then mobilize to a data center project in Dalton, GA beginning in the July/August timeframe. This is a field-based role requiring extended on-site presence for months at a time.Assist the Project Manager with daily project coordination, scheduling, and documentationSupport subcontractor oversight, site logistics, and material trackingMaintain project records, RFIs, submittals, and meeting minutesMonitor progress, quality, and safety compliance on siteCommunicate effectively with field teams, vendors, and internal stakeholdersHelp manage project budgets, cost tracking, and change documentationParticipate in planning meetings, site walks, and progress reviewsProvide general support to ensure projects stay on schedule and within scopeWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less