Job Search Results for Executive Assistant

Our Data Center client is seeking a highly organized, detail-oriented, and proactive Office Administrator & Accounts Receivable Specialist to oversee the daily operations of our office and manage... More accounts receivable functions. This individual will serve as a key point of coordination across operations, finance, vendors, customers, and leadership, ensuring the office runs efficiently while maintaining accurate financial records and supporting healthy cash flow.The ideal candidate is a self-starter who thrives in a fast-paced environment, possesses strong organizational and communication skills, and has experience managing both administrative office functions and accounting processes. This role supports a mission-critical data center operation where professionalism, responsiveness, and attention to detail are essential. Key ResponsibilitiesOffice Administration & OperationsManage day-to-day office operations and ensure a professional, organized, and efficient workplace environment.Serve as the primary point of contact for visitors, vendors, deliveries, and office-related inquiries.Coordinate office supplies, equipment, maintenance, and vendor relationships.Support executive leadership with scheduling, travel arrangements, meeting coordination, and administrative tasks.Organize and maintain company records, contracts, and office documentation.Coordinate company events, team meetings, and employee engagement activities.Assist with onboarding of new employees, workspace setup, and administrative orientation.Partner with operations and facilities teams to support business continuity and office needs.Accounts Receivable & Financial AdministrationGenerate and distribute customer invoices accurately and in a timely manner.Monitor accounts receivable aging and follow up on outstanding balances.Communicate with customers regarding payment status, billing inquiries, and account discrepancies.Process customer payments and maintain accurate financial records.Reconcile accounts and investigate payment discrepancies.Support collection efforts while maintaining positive client relationships.Prepare AR reports and cash collection updates for leadership.Assist with month-end close activities, account reconciliations, and financial reporting.Coordinate with accounting and leadership teams to improve cash flow and financial tracking processes.Maintain compliance with company policies and accounting procedures. Responsibilities align with common AR functions, including invoicing, collections, reconciliations, and supporting cash flow performance. Administrative Finance SupportTrack vendor invoices and assist with accounts payable coordination as needed.Maintain organized financial documentation and audit-ready records.Support budgeting activities and expense tracking.Assist leadership with special projects, reporting, and process improvement initiatives.Salary Range: 80-90KWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our SaaS client is looking for a Facilities Associate to join their team in Herndon, VA.RESPONSIBILITIES:?Assist Sr. Facilities Manager with administrative support?Provides front reception desk... More support for guests, visitors and employees?Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers?Management of stocking of pantry/office supplies?Coordination of incoming/outgoing mail?Issue office announcements via electronic distribution lists?Assists with dispatching of maintenance service requests to Landlord?Organize and maintain filing system for all reports, vendor invoices, proposals, etc.?Maintain current list of vendor contacts, emergency contact info, property information?Coordination of catering/lunch program scheduling?Provides support for meetings and conference room reservations, as needed and directed?Expected to provide monthly on-site support for Chantilly, VA office on an "as needed" basis.?Any and all other duties and tasks as assignedREQUIREMENTS?Bachelor degree and/or adequate experience?Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint?Security clearance is preferred but not requiredNOTES*Contractor will be required to travel to the Chantilly facility once a month**Candidate must be open to working after hours if needed*We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Overview:The Medical Director provides clinical leadership and direct patient care within an outpatient primary care setting focused on serving individuals living with HIV/AIDS. This role is... More responsible for delivering high-quality, evidence-based care, overseeing clinical outcomes, supporting multidisciplinary teams, and ensuring compliance with regulatory and quality standards.Key Responsibilities:Provide comprehensive primary care services to patients living with HIV/AIDS and other chronic conditions.Diagnose, treat, and develop ongoing care plans for HIV-positive patients in accordance with current clinical guidelines.Manage a daily patient panel of approximately 15-18 patients while maintaining quality care standards.Collaborate with multidisciplinary care teams including nurses, case managers, behavioral health providers, and specialists.Serve as a clinical resource and leader for providers and support staff.Support implementation of evidence-based treatment protocols and best practices for HIV care.Monitor quality metrics, patient outcomes, and compliance with federal, state, and organizational requirements.Participate in quality improvement initiatives and accreditation activities.Provide patient education related to HIV management, prevention, wellness, and chronic disease management.Ensure accurate and timely documentation within the electronic medical record (EMR) system.Stay current on emerging HIV treatments, therapies, and clinical guidelines.Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, we provide access to the latest HIV treatments for all who need them.Core values:- Patient-Centered- Value Employees- Respect for Diversity- Nimble- Fight for What's RightWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Client Services Manager for a growing media and publishing organization in Greenville, SC. This individual will serve as the primary liaison between clients, sales teams,... More and internal departments to ensure advertising campaigns are executed accurately and on schedule across print, digital, and newsletter platforms. Responsibilities include:Serve as the main point of contact for clients, advertisers, and internal teams throughout the advertising process.Manage the production and workflow of print, digital, and newsletter advertising campaigns from start to finish.Coordinate ad materials, client approvals, and campaign schedules to ensure deadlines are met.Maintain accurate records, schedules, and tracking within the CRM system.Collaborate with sales teams to manage inventory, advertising orders, and publication schedules.Oversee branded content projects, including coordinating writers, collecting materials, and managing client approvals.Review publication proofs and confirm ad placements are accurate before publication.Support legal notice production, billing processes, and other operational tasks as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

If someone has:? Strong customer service experience? Scheduling and calendar management experience? Microsoft Office proficiency? Administrative support experience? Professional communication... More skillsthey could absolutely be successful in this role and may even provide a better candidate experience than someone who has only done recruiting coordination.For LG&E/PPL specifically, I'd target candidates coming from banks, healthcare systems, insurance companies, large corporate offices, universities, or staffing agencies where they're used to supporting multiple people and handling high volumes of communication. Those backgrounds tend to translate really well.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global?s Client is a global SaaS company delivering intelligent wayfinding and digital navigation solutions for large, complex environments such as stadiums, campuses, districts, and venues.... More Their cloud-based platform helps organizations create intuitive, data-driven navigation experiences that improve visitor flow, accessibility, and engagement.Position OverviewWe are seeking a highly organized and detail-oriented Sales and Marketing professional to support the commercial, go-to-market, and growth activities of Insight Global?s Client. This role plays a critical part in enabling the sales team through the production and management of trade show and event materials, sales collateral, proposals, and quotations.As a Sales and Marketing Administrator, you will also play a critical role in supporting customer growth by identifying opportunities to upsell new features, extensions, and use cases across the existing customer base, while also supporting outbound efforts to attract new customers. Your mission is to maintain structured administration across systems, files, and internal tools.This role is ideal for someone excited by the sports technology space and motivated to contribute to high-impact live events through well-executed sales and marketing operations. Based in Miami, this in-office position suits candidates who enjoy combining operational excellence with creative execution in a fast-paced, technology-driven environment.Key Responsibilities1. Trade Shows & Event SupportSupport the planning, coordination, and execution of trade shows, conferences, and industry events.Produce and manage event-related materials including signage, booth assets, presentations, and printed collateral.Prepare event-related sales content for product demos at the tradeshow.Coordinate logistics such as shipping, asset preparation, and post-event material organization.2. Sales Collateral, Proposals & QuotingPrepare and format sales proposals, pitch decks, and commercial documentation.Produce accurate sales quotes and assist with pricing documentation in collaboration with the sales team.Maintain up-to-date sales collateral libraries and ensure consistency with brand guidelines.Work with sales and marketing teams to tailor proposals and presentations to highlight expansion opportunities and future phases for existing customers.3. Systems & Sales AdministrationAdminister and maintain sales-related files, folders, and workflows across systems including Zoho and Google Drive.Ensure CRM and internal systems are kept current with proposals, quotes, and sales documentation.Support process improvement initiatives to streamline sales administration and asset management.Help maintain visibility of upsell opportunities, renewals, and expansion conversations within CRM and internal systems.4. Creative & Design SupportAssist in the creation and updating of visual sales materials.Adapt existing designs for different sales, marketing, and event use cases.Collaborate with internal stakeholders to ensure materials are polished, accurate, and on-brand.5. Customer Growth & Go-to-Market SupportSupport both the Marketing & Growth Manager and Director of Customer Success with initiatives aimed at growing revenue across existing and new customers.Assist in preparing sales materials and internal workflows that help support upsell conversations around new features, modules, and platform enhancements.Help format and organize sales and marketing assets that communicate new product capabilities in a clear, easy-to-understand way for customers.Support outbound sales and marketing activities by preparing prospect-specific collateral, presentations, and follow-up materials as directed by the Marketing & Growth Manager and Sales team.Track and organize customer use cases, expansions, and success stories to help support renewals, repeat sales, and new business conversations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Workplace Services Manager oversees day-to-day operations for the New York office, ensuring the workplace is organized, functional, and employee-focused. They serve as the main point of contact... More for facilities, maintenance, vendors, workplace requests, and office logistics. The role manages food and beverage programs, seating and occupancy planning, mail services, and workplace inventory. They also support onboarding, employee events, and culture-building initiatives in partnership with cross-functional teams. Additionally, they maintain operational records, manage budgets, and help ensure a seamless office experience for employees and visitors.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Overview:The Medical Director provides clinical leadership and direct patient care within an outpatient primary care setting focused on serving individuals living with HIV/AIDS. This role is... More responsible for delivering high-quality, evidence-based care, overseeing clinical outcomes, supporting multidisciplinary teams, and ensuring compliance with regulatory and quality standards.Key Responsibilities:Provide comprehensive primary care services to patients living with HIV/AIDS and other chronic conditions.Diagnose, treat, and develop ongoing care plans for HIV-positive patients in accordance with current clinical guidelines.Manage a daily patient panel of approximately 15-18 patients while maintaining quality care standards.Collaborate with multidisciplinary care teams including nurses, case managers, behavioral health providers, and specialists.Serve as a clinical resource and leader for providers and support staff.Support implementation of evidence-based treatment protocols and best practices for HIV care.Monitor quality metrics, patient outcomes, and compliance with federal, state, and organizational requirements.Participate in quality improvement initiatives and accreditation activities.Provide patient education related to HIV management, prevention, wellness, and chronic disease management.Ensure accurate and timely documentation within the electronic medical record (EMR) system.Stay current on emerging HIV treatments, therapies, and clinical guidelines.Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, we provide access to the latest HIV treatments for all who need them.Core values:- Patient-Centered- Value Employees- Respect for Diversity- Nimble- Fight for What's RightWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Overview:The Medical Director provides clinical leadership and direct patient care within an outpatient primary care setting focused on serving individuals living with HIV/AIDS. This role is... More responsible for delivering high-quality, evidence-based care, overseeing clinical outcomes, supporting multidisciplinary teams, and ensuring compliance with regulatory and quality standards.Key Responsibilities:Provide comprehensive primary care services to patients living with HIV/AIDS and other chronic conditions.Diagnose, treat, and develop ongoing care plans for HIV-positive patients in accordance with current clinical guidelines.Manage a daily patient panel of approximately 15-18 patients while maintaining quality care standards.Collaborate with multidisciplinary care teams including nurses, case managers, behavioral health providers, and specialists.Serve as a clinical resource and leader for providers and support staff.Support implementation of evidence-based treatment protocols and best practices for HIV care.Monitor quality metrics, patient outcomes, and compliance with federal, state, and organizational requirements.Participate in quality improvement initiatives and accreditation activities.Provide patient education related to HIV management, prevention, wellness, and chronic disease management.Ensure accurate and timely documentation within the electronic medical record (EMR) system.Stay current on emerging HIV treatments, therapies, and clinical guidelines.Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, we provide access to the latest HIV treatments for all who need them.Core values:- Patient-Centered- Value Employees- Respect for Diversity- Nimble- Fight for What's RightWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client in the Miami FL area is seeking a Community Association Manager will oversee the daily operations of the Association, ensuring the community is well-maintained and operating efficiently. The... More manager will serve as the primary point of contact for homeowners, residents, vendors, and the Board of Directors, handling communications, inquiries, and ongoing relationship management. This position is responsible for coordinating and monitoring all maintenance activities, repairs, and capital improvement projects across the community, as well as conducting regular property inspections to ensure compliance with community standards and governing documents.The Community Association Manager will manage homeowner communications, including responding to resident inquiries, issuing violation notices, and processing Architectural Control Committee (ACC) applications. The role also includes preparing Board meeting agendas, management reports, notices, and complete meeting packets, while attending Board meetings to provide professional guidance, operational updates, and strategic recommendations. In addition, the manager will coordinate and supervise vendors, contractors, and service providers to ensure quality performance and adherence to contractual obligations.Financial oversight responsibilities include assisting with budget preparation, reviewing invoices, and monitoring Association expenses to ensure fiscal responsibility. The manager will maintain accurate and organized records, files, and documentation related to all Association operations. Ensuring compliance with the Association?s governing documents and applicable Florida Statutes is a critical component of the role. The position also requires responsiveness to emergencies and the ability to coordinate after-hours issues when necessary. Overall, the Community Association Manager will work closely and collaboratively with the Board of Directors to support the long-term goals, operational needs, and continued success of the community.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less