Job Search Results for executive assistant

Insight Global is assisting a client in identifying an Executive Assistant for a growing window and doors company, servicing the Southern California area. The president they will support is highly... More involved in field operations, including sales, repairs, leadership, and issue resolution and looking for someone to support him in office which will allow him to maximize his overall productivity. This Executive Assistant will support the president by managing emails, prioritizing tasks, scheduling, and anticipating his needs. The client would like to cross train this person on other areas of the business and occasionally will support other teams when needed. This position is expected to evolve as the company does and looking for someone who will be a self-starter to impact the overall business positively. Key Responsibilities:Manage the presidents Outlook by prioritizing tasks, organizing the inbox, responding to emails, communicate urgent matters. Provide a daily overview of the president's schedule and tasks that need attention.Conduct morning meetings to review and report on important emails, schedule, and daily tasks.oDiscuss priorities and ongoing projects.Assist the president who frequently visits customer sites and performs hands-on work.Travel 4-5 times a month to other locations such as Palm Springs, Santa Barbara, Malibu, and Manhattan Beach.Support other teams and leaders as needed, this includes teams such as warehouse, accounting, sales, and customer service.Answer phones and assist with cross-training when necessary.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A global semiconductor wafer processing manufacturer is hiring an Executive Assistant to join their team. This role will directly support 2 VPs, along with the CEO while at headquarters. This role is... More onsite 5 days a week, and flexibility to accommodate international schedules will be expected as well. Additional day to day responsibilities include but will not be limited to:-Calendar management, scheduling, coordination within both domestic and international time zones-Travel management, scheduling flights, hotels, venues both domestic and international -Expense reports -Work within Microsoft suite -Occasionally attending and taking notes at key meetings-Actively anticipating needs and being proactive to support last minute reschedules, requests and changesWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Globals client is one of the largest home improvement companies in Michigan and Ohio, serving homeowners with premium products, warranties, and the best customer experience in the industry.... More We are actively seeking an experienced Executive Assistant to the CEO. This position serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company. This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance. This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed. Day to Day: Manage the CEOs calendar, book meetings/appointments, and proactively anticipate scheduling conflicts. Coordinate travel arrangements, including flights and lodging. Provide administrative support for special projects including research and data analysis. Manage personal appointments, errands, and household tasks as needed. Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A credit union in Orange County is seeking an Executive Assistant to support the CEO. On a day-to-day basis you will be monitoring the CEO's calendar, sitting in on high level meetings/board member... More meetings and taking detailed meeting minutes (ALCO meetings). Organizes and schedules CEOs meetings and appointments in a timely manner. Meets routinely with the CEO to review schedules. Integrates and provides calendar and schedule coordination, ensuring the most effective use of the CEOs attention and focus. Files and maintains electronically centralized documents, contracts and correspondence on Executive SharePoint site. Additionally, helping to order catering for the office and event planning type of responsibilities. Managing the CEO's expense reports (collecting receipts, submitting expenses, etc).**This person must come on site 5 days a week in Santa Ana. This position may require working early morning or late evenings, Saturdays, or Sundays.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly organized and proactive Remote Executive Assistant to support the scheduling needs of our VP who leads the Network Platform PM Organization. This role is crucial in ensuring... More the VP's schedule is efficiently managed to prioritize and support meetings that drive our overall networking platform product forward.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A Fortune 100 company is seeking an Administrative Assistant to support Director-level leaders in the Network Platform & Wireless Product organization. The ideal candidate will perform a wide variety... More of administrative duties requiring knowledge of organization policies and proceduresWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Executive Operations Manager manages the day-to-day operations and communication for the office of the Chairman. You will also lead the administrative team, maintaining a high level of... More professionalism and organization. You will handle client and stakeholder communication and need to have a keen eye for detail and strong written and spoken English language skills. Responsibilities: Managing key external stakeholders and relationship management of the Chairmans office.Handling correspondence, managing a heavy inbox, and responding to meetings and requests on executive leaders behalf.Coordinating office management to ensure seamless professional and personal support Strategically managing the leaders time: working with an assistant, looking at long-term calendar, evaluating opportunities, and determining fit with priorities.Meeting preparation and follow-up: reviewing upcoming meetings for the week to ensure the leadership team has all the information needed to be as productive as possible and sending out agendas or documents to meet attendees as necessary.Reviewing Internal and External Communications: drafting company newsletters, reports, pitch decks, speeches, or presentations.Monitoring information flow: Sometimes acting as a gatekeeper, ensuring the leader and their teams involvement in a project or decision-making process at the right moment.Should be able to learn and be able to speak on behalf of the Chairman in certain situations. Manage a team of 1-2 other team members. Assist with projects, travel arrangements, event planning and various initiatives as needed.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

In this role, you will provide administrative support to 3-4 senior leaders in USLI. Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication... More skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail. Collaborate with other administrative assistants to effectively manage 3-4 senior leaders calendars Professionally manage incoming requests for senior leaders from internal and external customers Enhance productivity for senior leaders staff by organizing schedule and pre-read materials for key meetings Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities Manage expenses and expense reconciliation for managers in compliance with organizational policies Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc. Prepare PowerPoint presentations in compliance with business requirements Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively Organize and maintain departmental records and documentation Provide administrative back-up for other departments as needed Assist with projects as needed Assist with onboarding new associates/contractorsThis position can pay from $20-28/hr based on experience level.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less