Job Search Results for executive assistant

Seeking a polished, senior Executive Assistant to directly support the COO. This person will act as a true right-hand?owning high-level administrative operations, preparing executive materials, and... More interfacing with a Board of Directors. This role requires extreme attention to detail, strong writing skills, and the ability to anticipate needs in a fast-paced, high-visibility environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?The purpose of this role is to perform tactical and strategic administrative support for the CEO and includes a variety of administrative and general office tasks that support the CEO. ... More Additionally, this role works collaboratively with other Executive Assistants in providing general and backup administrative support to other Executives. In this role, the Executive Assistant will serve as a true ?right hand? to the CEO, partnering with them to manage shifting priorities and ensure seamless coordination of their business responsibilities.?We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the Vice President of Engineering within a fast-paced engineering organization.... More This role is critical to ensuring the efficiency and effectiveness of the VP?s daily operations and supporting broader leadership and engineering teams as needed.The Executive Assistant will manage complex calendars, handle sensitive and confidential information, and serve as a trusted partner to the VP of Engineering. This individual must be detail-oriented, resourceful, and capable of anticipating needs while balancing multiple priorities in a dynamic environment.Key Responsibilities:- Provide direct administrative support to the Vice President of Engineering, including calendar management, meeting coordination, and travel arrangements- Act as a liaison between the VP, internal engineering teams, executives, and external partners- Prepare and organize presentations, reports, and briefing materials for leadership meetings- Coordinate and support department meetings, offsites, and executive reviews- Track action items, follow up on deliverables, and help drive accountability across initiatives- Manage confidential information with professionalism and discretion- Assist with budget tracking, expense reports, and purchase requests as needed- Support onboarding and coordination for new engineering leadership or team members- Help streamline processes and improve administrative workflows within the engineering organization- Book travel and complete expensesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant to join a local client's engineering team. They will be responsible for administrative support, project coordination, office management, and... More financial & data support. Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for engineering staff. Prepare, format, and proofread technical documents, reports, and presentations. Maintain filing systems (digital and physical) for project records, contracts, and correspondence.Project Coordination: Assist with project documentation, including proposals, permits, and compliance forms. Track deadlines, deliverables, and project milestones to support timely completion. Liaise with clients, contractors, and government agencies to facilitate communication.Office Management: Order and maintain office supplies and equipment. Support onboarding of new team members and coordinate training logistics. Ensure adherence to company policies and procedures.Financial & Data Support: Process expense reports, invoices, and purchase orders. Assist with budget tracking and project cost documentation. Compile data for internal reporting and presentations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking clients. The ideal candidate will have a financial background, extremely strong... More communication skills, and enthusiasm for the role. As an Executive Assistant, you'll represent the bank both internally and externally, working with a wide range of stakeholders, including executive-level clients. Strong organization and time management skills are essential. The Executive Assistant needs to be available around the clock including weekends and evenings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global's is looking for an Executive Assistant to support senior leadership within a prestigious academic healthcare environment in Philadelphia. This individual will be... More responsible for managing complex calendars, coordinating meetings and executive communications, facilitating cross-functional collaboration, and supporting key departmental initiatives.The ideal candidate is highly organized, proactive, and comfortable working with executive stakeholders in a fast-paced setting. They will serve as a central point of coordination between leadership, faculty, and administrative teams while helping manage sensitive information, competing priorities, and time-sensitive projects. This role also supports faculty affairs activities, including coordinating documentation, tracking deliverables, and ensuring important processes remain on schedule.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This Executive Assistant role provides high-level support to the CEO and leadership team within a fast-paced, growth-oriented healthcare organization. Acting as a trusted partner, the position is... More responsible for managing executive operations, communications, scheduling, and priorities to maximize efficiency and organizational impact. The role requires strong anticipation of executive needs, coordination of complex meetings and travel (including board and investor engagements), and handling of highly confidential information. This individual will also leverage AI tools to streamline workflows and support reporting, presentations, and decision-making in a hybrid work environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant to support a C-suite leader for a non-profit healthcare improvement client of ours. This role will be hybrid remote in Boston, MA. The ideal candidate... More is a detailed Executive Assistant who thrives in a fast-paced, constantly changing environment. This individual will be responsible for managing an executive's complex calendar, coordinating domestic and international travel, supporting board activities, and anticipating needs before they arise. The successful candidate will be tech-savvy, adaptable, and excited about leveraging AI tools such as Microsoft Copilot to improve efficiency and productivity. Key Responsibilities:Executive Support:- Provide high-level administrative support to the CFOO and other executive leaders as needed.- Manage a heavy and highly dynamic Outlook calendar, often involving last-minute meeting requests, schedule changes, and shifting priorities.- Proactively anticipate scheduling conflicts, protect executive time, and identify solutions before issues arise.- Coordinate meeting logistics, prepare materials, track action items, and support executive follow-up activities.- Assist with special projects, operational initiatives, and occasional finance-related administrative support, including spreadsheet management.Travel & Expense Management- Coordinate complex domestic and international travel arrangements, detailed itineraries, and travel logistics (visa requirements, etc.) - Manage executive expense reporting and reimbursements through Concur. Ad-Hoc Responsibilities: - Serve as an administrative liaison between executive leadership and the Certification Board.- Coordinate scheduling, meeting logistics, meeting materials, and note-taking for approximately four Certification Board meetings annually.- Provide periodic in-office support in Boston, including meeting coordination, mail handling, document management, and administrative tasks. - Support executive team meetings, leadership retreats, board meetings, and organizational events.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers.... More This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive?s schedule, including meetings, appointments, and travel arrangements),meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-upWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less