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Aug 11, 2023

Beverly Hills, CA

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Administrative Assistant

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Perm

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$48k - $72k (estimate)

{"JobID":304752,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-118.407090909091,"Longitude":34.1050909090909,"Distance":null},"State":"California","Zip":"90210","ReferenceID":"LAX-643022","PostedDate":"\/Date(1691781374000)\/","Description":"A music industry client of Insight Global is looking to hire an Executive Assistant in Beverly Hills. This role will be fully on site and will be supporting a CEO and Vice President. This person will be responsible for calendar management, expense tracking, studio and property management, meeting vendors, preparing business reports, and supporting events. The team needs an individual who is detailed oriented, constantly updating the assistant guide, and organized, to keep up the schedules for two high level executives while operating with discretion.","Title":"Executive Assistant","City":"Beverly Hills","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Must haves - 2+ years of experience as an Executive Assistant - 2+ Years of experience with calendar management - Strong communication, attention to detail, and time management - Working knowledge of the music, entertainment, or media industry - Bachelor\u0027s Degree Experience working with Google Suite, MS Office, Adobe","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":72000.0000,"SalaryLow":48000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

A music industry client of Insight Global is looking to hire an Executive Assistant in Beverly Hills. This role will be fully on site and will be supporting a CEO and Vice President. This person will... More be responsible for calendar management, expense tracking, studio and property management, meeting vendors, preparing business reports, and supporting events. The team needs an individual who is detailed oriented, constantly updating the assistant guide, and organized, to keep up the schedules for two high level executives while operating with discretion.Less

Sep 05, 2023

Dearborn, MI

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Administrative Assistant

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Perm

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$54k - $81k (estimate)

{"JobID":309175,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-83.2044545454545,"Longitude":42.3336363636364,"Distance":null},"State":"Michigan","Zip":"48126","ReferenceID":"MEM-648726","PostedDate":"\/Date(1693926986000)\/","Description":"One of our large EV clients is seeking an experience Executive Assistant to support their executive leadership. This person would be hybrid to start but required to be on site up to 5 days per week once the office is open. Perform day-to-day administrative duties as required for executives as needed. Subject but not limited to -Maintain Calendar(s)Process Travel Requests as appropriateCoordinate Materials for Business MeetingsTranslate notes as needed","Title":"Executive Assistant","City":"Dearborn","ExpirationDate":null,"PriorityOrder":0,"Requirements":"3+ years of experience as an Executive Assistant3+ years of experience with MS Office SuiteBachelor\u0027s degreeFluent in English and Korean (required)Must possess good interpersonal and communication skillsAbility to be resourceful","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":81000.0000,"SalaryLow":54000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

One of our large EV clients is seeking an experience Executive Assistant to support their executive leadership. This person would be hybrid to start but required to be on site up to 5 days per week... More once the office is open. Perform day-to-day administrative duties as required for executives as needed. Subject but not limited to -Maintain Calendar(s)Process Travel Requests as appropriateCoordinate Materials for Business MeetingsTranslate notes as neededLess

Jul 18, 2023

New York, NY

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Administrative Assistant

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Perm

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$132k - $198k (estimate)

{"JobID":299758,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-73.9666363636364,"Longitude":40.7258181818182,"Distance":null},"State":"New York","Zip":"10019","ReferenceID":"DGO-637979","PostedDate":"\/Date(1689711375000)\/","Description":"A large financial services organization is seeking an Executive Assistant to assist a C-level executive within their organization. Every day will look different as you will be responsible for calendar management and schedule organization, arranging travel, email communication, proofreading and revision of important documents, etc. This person will also liaise and work collaboratively with other departments and teams in relation to events, meetings, and any other needs. A high level of discretion is needed in this role as well as exceptional verbal and written communication. A candidate for this position must be comfortable going onsite 5 days a week in NYC, being on call 24/7, and traveling domestically in the US up to 30% of the time. This is an excellent opportunity to enjoy a lot of interesting experiences and work in a closely knit team. This is a permanent role with an annual bonus, benefits, PTO, paid volunteer time, and further education reimbursement. P","Title":"Executive Assistant","City":"New York","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 5-8 years of experience as an Executive Admin assisting C-Suite level executives with a professional services environment (financial services, legal, commercial real estate, etc.)- Proficient in Outlook and the MS Suite- Impeccable verbal and written communication- Quick typist- Bachelor\u0027s Degree- Comfortable going onsite 5 days a week in NYC, being on call 24/7, up to 30% domestic US travel","Skills":"- Experience using Concur for booking travel","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":198000.0000,"SalaryLow":132000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

A large financial services organization is seeking an Executive Assistant to assist a C-level executive within their organization. Every day will look different as you will be responsible for... More calendar management and schedule organization, arranging travel, email communication, proofreading and revision of important documents, etc. This person will also liaise and work collaboratively with other departments and teams in relation to events, meetings, and any other needs. A high level of discretion is needed in this role as well as exceptional verbal and written communication. A candidate for this position must be comfortable going onsite 5 days a week in NYC, being on call 24/7, and traveling domestically in the US up to 30% of the time. This is an excellent opportunity to enjoy a lot of interesting experiences and work in a closely knit team. This is a permanent role with an annual bonus, benefits, PTO, paid volunteer time, and further education reimbursement. PLess

Mar 20, 2023

Chicago, IL

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Administrative Assistant

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Contract,Perm Possible

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$42 - $62 (hourly estimate)

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Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.Less

Sep 13, 2023

Boca Raton, FL

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Administrative Assistant

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Perm

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$64k - $96k (estimate)

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A client in South Florida is seeking an Executive Assistant to join the team. The Executive Assistant will be responsible for performing high-level administrative support to Executive Management.... More This position's duties include fielding telephone calls, managing calendars, making travel arrangements, coordinating events, greeting visitors, preparing reports, general correspondence, creating spreadsheets and presentations, special projects and filing information for record-keeping purposes. This position requires strong computer and research skills including excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management and staff including outside vendors. This role requires sensitivity to confidential matters at the leadership level. To perform this job successfully, an individual must be a proactive team player with a focus on excellent customer service and people skill sets.Less

Sep 19, 2023

San Francisco, CA

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Administrative Assistant

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Contract

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$50 - $75 (hourly estimate)

{"JobID":311895,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-122.367909090909,"Longitude":37.7748181818182,"Distance":null},"State":"California","Zip":"94158","ReferenceID":"SFR-651297","PostedDate":"\/Date(1695129370000)\/","Description":"This role will be joining the Strategy and Operations team of a major cloud-managed IT company. This role will be responsible for calendar and meeting management, including but not limited to: scheduling/ rescheduling meetings, managing logistics (room and travel booking and/or technology based on participants), sending appropriate delegates as needed, and assisting with planning agendas or formulating post meeting action items. You will also manage correspondence and approvals, acting as a proxy for communications and approvals for senior leaders as authorized; taking initiative and applying judgement when senior leadership attention is not required, resolving said issues and reporting resolutions to appropriate parties. You will also handle office administration regarding asset management, help plan and execute small team events, and preparing reports or other ad hoc tasks as needed.","Title":"Executive Assistant","City":"San Francisco","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-5+ years of experience in an Executive Assistant role-Superior interpersonal skills and ability to work with all levels of staff-Exceptional organization skills with the ability to multi task-Microsoft Office proficiency","Skills":"-Experience with cisco\u0027s administrative tools and processes (WebEx, Concur, SmartBuy, Eloqua, Oracle)","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":74.8800,"SalaryLow":49.9200,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

This role will be joining the Strategy and Operations team of a major cloud-managed IT company. This role will be responsible for calendar and meeting management, including but not limited to:... More scheduling/ rescheduling meetings, managing logistics (room and travel booking and/or technology based on participants), sending appropriate delegates as needed, and assisting with planning agendas or formulating post meeting action items. You will also manage correspondence and approvals, acting as a proxy for communications and approvals for senior leaders as authorized; taking initiative and applying judgement when senior leadership attention is not required, resolving said issues and reporting resolutions to appropriate parties. You will also handle office administration regarding asset management, help plan and execute small team events, and preparing reports or other ad hoc tasks as needed.Less

Aug 15, 2023

Fremont, CA

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Administrative Assistant

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Perm

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$91k - $136k (estimate)

{"JobID":305113,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-121.867727272727,"Longitude":37.5290909090909,"Distance":null},"State":"California","Zip":"94539","ReferenceID":"SJC-644041","PostedDate":"\/Date(1692098176000)\/","Description":"Insight Global is looking for an Executive Assistant to join a large automotive manufacturing company and its Urban Air Mobility Division supporting the organization\u0027s C-suite level executives. They will be responsible for providing the full suite of administrative functions to Supernal\u0027s Chief Data Officer (CDO) and the Chief Commercial Officer (CCO). This is a highly visible role, requiring collaboration with various levels of leadership within the company. This role will maintain high levels of professionalism and confidentiality, and have unmatched organizational skills and an ability to succeed in a fast-paced workplace. This role will establish working relationships with high-level executives give to the overall efficiency of the organization. This role will be required to work on-site 5 days a week. Additional responsibilities include:- Act as the point of contact between CDO, CCO and both employees and external partners- Manage day to day schedules, calendars, communications, events, and agendas in such a way the Executives can complete their obligations in an organized and efficient way- Organize meetings and events, including scheduling, reminders, creating agendas and meeting materials, taking meeting minutes and organizing in-office requirements (catering, conference rooms, etc.)- Arrange video conferences as needed for all partners- Ensure Executives are well-informed of priorities, timelines, and challenges in a timely manner- Interface and collaborate with the - Facilities Site Manager for DC Office to align with the smooth functioning of the office space and to build a sense of community within the office and a welcoming environment for visitors (whether they are internal Supernal employees traveling to the site; external visitors; or HMG colleagues that may be in DC on business)- Coordinate with other Executive Assistants regarding activities and requests for the Washington D.C. office when their teams are in the DC- Provide additional administrative support, including but not limited to: domestic and international travel management, receive and direct daily visitors appropriately, answering, screening, and forwarding incoming phone calls, receive and distribute mail, and expense management and event registrations- Other duties and special projects as assigned","Title":"Executive Assistant","City":"Fremont","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 5+ years of experience as an - Executive Assistant to a C-Suite Executive - Highly developed written and verbal communication skills, including report writing, presentations, and email correspondence with proactive delivery and follow-up- Strong interpersonal skills and the ability to interface and build relationships with a wide variety of internal and external collaborators- Sophisticated experience in the Microsoft Office Suite, especially Microsoft Word, PowerPoint, Excel, and Outlook","Skills":"- Bachelor\u0027s degree in Business Administration or related field - Prior experience working with a global company","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":136200.0000,"SalaryLow":90800.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is looking for an Executive Assistant to join a large automotive manufacturing company and its Urban Air Mobility Division supporting the organization's C-suite level executives. They... More will be responsible for providing the full suite of administrative functions to Supernal's Chief Data Officer (CDO) and the Chief Commercial Officer (CCO). This is a highly visible role, requiring collaboration with various levels of leadership within the company. This role will maintain high levels of professionalism and confidentiality, and have unmatched organizational skills and an ability to succeed in a fast-paced workplace. This role will establish working relationships with high-level executives give to the overall efficiency of the organization. This role will be required to work on-site 5 days a week. Additional responsibilities include:- Act as the point of contact between CDO, CCO and both employees and external partners- Manage day to day schedules, calendars, communications, events, and agendas in such a way the Executives can complete their obligations in an organized and efficient way- Organize meetings and events, including scheduling, reminders, creating agendas and meeting materials, taking meeting minutes and organizing in-office requirements (catering, conference rooms, etc.)- Arrange video conferences as needed for all partners- Ensure Executives are well-informed of priorities, timelines, and challenges in a timely manner- Interface and collaborate with the - Facilities Site Manager for DC Office to align with the smooth functioning of the office space and to build a sense of community within the office and a welcoming environment for visitors (whether they are internal Supernal employees traveling to the site; external visitors; or HMG colleagues that may be in DC on business)- Coordinate with other Executive Assistants regarding activities and requests for the Washington D.C. office when their teams are in the DC- Provide additional administrative support, including but not limited to: domestic and international travel management, receive and direct daily visitors appropriately, answering, screening, and forwarding incoming phone calls, receive and distribute mail, and expense management and event registrations- Other duties and special projects as assignedLess

Sep 21, 2023

Seattle, WA

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Administrative Assistant

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Contract

|

$26 - $39 (hourly estimate)

{"JobID":312392,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-122.308272727273,"Longitude":47.6196363636364,"Distance":null},"State":"Washington","Zip":"98101","ReferenceID":"DGO-652651","PostedDate":"\/Date(1695291398000)\/","Description":"Insight Global is seeking an interim Executive Assistant or Chief of Staff for a booming ecommerce marketing platform start-up in Seattle, WA. This is a highly successful and fast paced start-up environment where each individual collaborates and has a hand in all the missions of the company. This individual must be adaptable and able to jump in to help out on a variety of different tasks. He or she will be attending cross functional leadership team meetings, handling scheduling, note taking, and following up on action items. They will also be contributing to brainstorming and pivoting sessions to help establish the direction of product launches and initiatives. Direct work with the CEO and CMO will be involved as well as business or project-based needs pop up, e.g. working with the CMO on a press release. With quite a few company-wide events or product events coming up, some event planning might be required as well.","Title":"Executive Assistant","City":"Seattle","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 3+ years of executive assistant experience.- Experience working with high-level stakeholders and C-suite executives. - Ability to handle scheduling and note taking.Organized and flexible in order to tackle different tasks such as: event planning, team brainstorming, and basic product launch support.","Skills":"- Prior work at a start-up or smaller company. - Ecommerce, retail, or expertise in the brand-space. - Event planning experience.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":39.0000,"SalaryLow":26.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is seeking an interim Executive Assistant or Chief of Staff for a booming ecommerce marketing platform start-up in Seattle, WA. This is a highly successful and fast paced start-up... More environment where each individual collaborates and has a hand in all the missions of the company. This individual must be adaptable and able to jump in to help out on a variety of different tasks. He or she will be attending cross functional leadership team meetings, handling scheduling, note taking, and following up on action items. They will also be contributing to brainstorming and pivoting sessions to help establish the direction of product launches and initiatives. Direct work with the CEO and CMO will be involved as well as business or project-based needs pop up, e.g. working with the CMO on a press release. With quite a few company-wide events or product events coming up, some event planning might be required as well.Less

Sep 19, 2023

Seattle, WA

|

Administrative Assistant

|

Contract,Perm Possible

|

$34 - $51 (hourly estimate)

{"JobID":312032,"JobType":["Contract,Perm Possible"],"EmployerID":null,"Location":{"Latitude":-122.307363636364,"Longitude":47.63,"Distance":null},"State":"Washington","Zip":"98101","ReferenceID":"SEA-652206","PostedDate":"\/Date(1695158182000)\/","Description":"As an executive assistant with Bezos Academy, you will support the daily needs of multiple members of the senior leadership team as we launch and operate a network of tuition-free, Montessori-inspired preschools in underserved communities. Your important contributions in this role will enable our senior leadership team to focus on strategic priorities as Bezos Academy grows.You will be responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones. You will coordinate travel bookings, handle expenses, multi-task ad hoc projects, prepare documentation for meetings, and manage a variety of other day-to-day administrative tasks on behalf of the senior leadership team. You will proactively anticipate the needs of your executives to maximize their and their team\u0027s effectiveness, supporting them to strategically plan their time in line with organizational priorities and the rhythm of the business.You bring strong planning, organizational and time management skills, an ability to work independently, and comfort operating with ambiguity to this role. A high level of integrity and discretion in handling confidential information will be key, and you will handle interactions at all levels with tact, empathy, and efficiency. You will be flexible and able to change direction seamlessly, prioritizing multiple projects with a dynamically changing workload. You will demonstrate a desire to be truly helpful to your leaders and co-workers, taking the initiative and going the extra mile without being asked.","Title":"Executive Assistant","City":"Seattle","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 5+ years of relevant experience, ideally in an Executive or Administrative Assistant capacity supporting several senior executives across multiple time zones - Proven ability to take initiative, anticipate needs, and exercise sound judgment- Impeccable organizational ability and attention to detail, with exceptional written and oral communication skills (this role will be supporting 2-4 executives, communicating with folks all across the organization, and occasionally external partners as needed)- Expert in Outlook and Word, and proficiency in remaining Microsoft Office tools. - Exemplary integrity and discretion while working under pressure with sensitive information- Ability to handle complex administrative tasks independently while keeping key constituents informed- Ability to travel 10% of time, usually quarterly - i.e.) if a leader is running off site events in TX, FL they would attend those - usually no more than quarterly - Bachelor\u0027s degree or equivalent experience","Skills":"- Prior executive assistant experience supporting C-suite leadership across multiple time zones - Comfort working in a highly ambiguous and dynamic work environment- Demonstrated expertise at identifying and solving problems proactively- Experience with a project management tool such as Asana - Experience working with an expense reimbursement system such as SAP Concur- Experience working across lines of difference and strong personal commitment to diversity, equity, and inclusion.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":50.7000,"SalaryLow":33.8000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

As an executive assistant with Bezos Academy, you will support the daily needs of multiple members of the senior leadership team as we launch and operate a network of tuition-free,... More Montessori-inspired preschools in underserved communities. Your important contributions in this role will enable our senior leadership team to focus on strategic priorities as Bezos Academy grows.You will be responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones. You will coordinate travel bookings, handle expenses, multi-task ad hoc projects, prepare documentation for meetings, and manage a variety of other day-to-day administrative tasks on behalf of the senior leadership team. You will proactively anticipate the needs of your executives to maximize their and their team's effectiveness, supporting them to strategically plan their time in line with organizational priorities and the rhythm of the business.You bring strong planning, organizational and time management skills, an ability to work independently, and comfort operating with ambiguity to this role. A high level of integrity and discretion in handling confidential information will be key, and you will handle interactions at all levels with tact, empathy, and efficiency. You will be flexible and able to change direction seamlessly, prioritizing multiple projects with a dynamically changing workload. You will demonstrate a desire to be truly helpful to your leaders and co-workers, taking the initiative and going the extra mile without being asked.Less

Sep 18, 2023

Charlotte, NC

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Administrative Assistant

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Contract,Perm Possible

{"JobID":311795,"JobType":["Contract,Perm Possible"],"EmployerID":null,"Location":{"Latitude":-80.8066363636364,"Longitude":35.2048181818182,"Distance":null},"State":"North Carolina","Zip":"28273","ReferenceID":"CLT-651885","PostedDate":"\/Date(1695075398000)\/","Description":"An employer is looking for high level administrative assistant in Charlotte, NC. They will provide highly complex administrative support for an executive as well as business groups/global regions. Prioritizes own time, high-level manager\u0027s time, and manager\u0027s directs\u0027 time. Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management. Proactively manages logistics for business group meetings/events. Uses diplomacy and professionalism to draft communications for high-level manager. Creates data management plans and manages data by using the advanced features of Microsoft products/tools. Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group. Anticipates and removes administrative roadblocks and makes timely decisions across the business group. Directly resolves customer requests and hosts business guests.","Title":"Executive Administrative Assistant","City":"Charlotte","ExpirationDate":null,"PriorityOrder":0,"Requirements":"1.Proficient in MSFT applications (Powerpoint, Outlook, Sharepoint, etc.) , 3-5 years2.Previous worked in a corporate environment , 3-5 years3.Calendar and RoB experience and support , 3-5 years","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":36.0000,"SalaryLow":24.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

An employer is looking for high level administrative assistant in Charlotte, NC. They will provide highly complex administrative support for an executive as well as business groups/global regions. ... More Prioritizes own time, high-level manager's time, and manager's directs' time. Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management. Proactively manages logistics for business group meetings/events. Uses diplomacy and professionalism to draft communications for high-level manager. Creates data management plans and manages data by using the advanced features of Microsoft products/tools. Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group. Anticipates and removes administrative roadblocks and makes timely decisions across the business group. Directly resolves customer requests and hosts business guests.Less

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