Job Search Results for executive assistant

Insight Global is seeking an Executive Assistant for a company based out of Shakopee, MN. The position requires going onsite 5 days a week in Shakopee (onsite opportunity, not hybrid). As the... More Executive Assistant, you will craft correspondence, prepare reports and presentations. You will help create agendas to meetings and document notes from the meetings. You will also communicate daily with personnel from all levels of the organization, both internally and externally, and you will screen correspondence from visitors and manage the executive calendar. You will also arrange domestic and international travel.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an experienced Executive Assistant for a large industrial supplies client. The Executive Assistant will provide high level administrative support to the CPO and General... More Counsel. The ideal candidate will sit in Davidson, NC and have experience facilitating communication and coordination between leadership teams, their direct reports and departments. - Manage and maintain executive's schedules, including arranging meetings, conferences, and travel itineraries including international visits- Prepare and edit correspondence, reports, and presentations- Screen and prioritize incoming communications, providing accurate and timely responses when necessary- Coordinate and oversee projects, ensuring deadlines are met- Handle follow-up actions for meetings and conferences- Prepare and process expense reports and maintain financial records- Prepare and process invoices for payment- Assist with the preparation of materials for board meetings and other executive-level engagementsEvent planning for company sponsored eventsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A music industry client of Insight Global is looking to hire an Executive Assistant in Beverly Hills. This role will be fully on site and will be supporting a CEO and Vice President. This person will... More be responsible for calendar management, expense tracking, studio and property management, meeting vendors, preparing business reports, and supporting events. The team needs an individual who is detailed oriented, constantly updating the assistant guide, and organized, to keep up the schedules for two high level executives while operating with discretion. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A local School District is looking for an Executive Assistant to join their growing team. This person will be responsible for and directly tied to helping out the schools super intendent. They will... More be responsible for managing the calendar and appointments, taking phone calls, making phone calls, creating emails and creating memos. They will need to help proof read documents, look over incoming documents from other team members. They will also be responsible for submitting a weekly report that goes directly to the school board. This individual must be onsite in Allentown, PA 5x a week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Executive Assistant for a large client in the cloud computing security space. This role will be a six-month contract to hire and onsite 5 days a week in Sunnyvale, CA.In... More this role, you will work closely with Product and Engineering Teams, and the tech leaders. You will prioritize and manage their time, anticipate their short- and long-term needs, coordinate events, key meetings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Administrative Duties and Correspondence 50% Handle travel arrangements for Senior VP Prepare petty cash reimbursements, mileage claims and travel expense reimbursements for Senior VP When... More requested, provide administrative support to other Assistant Vice Presidents in the absence of their administrative specialists. Assist with correspondence, PowerPoint and Excel materials to support presentations, reports and proposals for internal and external audiences Provide copyediting for all written materials. Team Meetings Coordination and Special Projects 25% Attend and coordinate leadership meetings (Cabinet) Manage Team (all-staff) meetings and FLF meetings (all fundraising staff) Act as lead planner for all-staff events such as retreats and recognition events Compile and record monthly and yearly reports for the Senior VP, assist with special projects as needed. Provide administrative support for high-level fundraising volunteer committees Calendar Management 25% Calendar management for the Senior VPo Schedule meetings, appointments, conferences, interviews and informal get-togethers with staff. Secure briefings and materials for these engagements.o Schedule donor visits, gather all necessary materials, and ensure that the donor has directions, parking instructions, and is met at the reception desk. Set up meeting rooms for attendees.o Maintain list of assistants for executives, faculty, UW colleagues and donors as contacts.o Receive and screen meeting invitations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A financial services client of Insight Global is seeking an Executive Assistant to join their team in the Kansas City, MO area. This is a direct hire/permanent opportunity, and will require to be... More on-site five days per week.Responsibilities include but are not limited to:Prepare and process client account paperwork.Process and monitor transactions.Compliance coordination and submission.Answer incoming calls.Schedule appointments.Prepare client review materials.Provide excellent service to clients.Assist team members with various projectsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A Client/Employer in the Plano, Texas area is looking for an Executive Administrative Assistant. This consultant will be responsible for managing upwards of three executives (Vice Presidents,... More Managing Directors) calendars for meeting requests, travel arrangements for both domestic and international, and coordinating staff meetings. This assistant will be working in a fast paced, high intensity environment,We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Executive Assistant to support a Director supporting the DoD. This is an exciting position that requires close interaction with top department leadership within the... More Pentagon and across the Department of Defense (DoD), including Components, industry partners, academia, international partners, and associations to achieve mission goals and outcomes. Job duties include: *Specifically, the Executive Assistant helps our customers solve complex problems; manage meetings, schedules, risk, policy compliance, and office operations; plan and track travel, budgets, and reporting; and increase workforce productivity through process improvement *Manage executive schedules, coordinate visit requests, de-conflict events for senior-level principals *Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes *Create/manage communications for the enterprise, group, and individuals including meeting agendas, briefings, and action items *Develop weekly reports on significant activities, report on the effectiveness of events and processes *Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures *Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements *Attend senior level meetings, take notes, track task deadlines, and follow up with relevant stakeholders *Review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards *Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR) *Identify and submit work orders to ensure office facilities remain fully functional and operationalWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less