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Jul 16, 2024

Chicago, IL

|

Administrative Assistant

|

Contract,Perm Possible

|

$23 - $29 (hourly estimate)

{"JobID":369091,"JobType":["Contract,Perm Possible"],"EmployerID":null,"Location":{"Latitude":-87.6588181818182,"Longitude":41.8439090909091,"Distance":null},"State":"Illinois","Zip":"60607","ReferenceID":"CHI-719546","PostedDate":"\/Date(1721142867000)\/","Description":"The Executive Assistant is responsible for various administrative functions in the support of Executive level employees including visitor reception, calendar management, produce and edit communications, manage travel arrangements, support expense reporting, and other tasks as needed to support office operations.Typical Functions:Manage Executive CalendarsComplete and Manage Expense reportsDay to day administrative support: organize files, prepare documents, schedule appointments, and support staff.Manage booking business travel reservations.Ability to create and edit professional PowerPoint presentations.Proficiency with MS Word and PowerPoint a must. Ability to proofread and assist with the editing and finalizing outgoing materials and proposals.Assist with writing, organizing, and maintaining project fact sheets, staff resumes, and active project spreadsheets for ongoing use.Assist with the planning and setup for various company events,Maintain polite and professional communication. Monitoring office supplies,Other office support responsibilities, as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Chicago","ExpirationDate":null,"PriorityOrder":0,"Requirements":"High School Diploma/GED 5 year+ experience in executive assistant onsite role Experience supporting and interacting with C-suite level Experience filing and organizing mail Experience with MS Office.Intermediate level skill in Microsoft Excel Data entry experience Organized and good communication","Skills":"Bachelors DegreeExperience working with timekeeping systemsKnowledge or experience in the design and construction industry","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":29.0000,"SalaryLow":23.2000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

The Executive Assistant is responsible for various administrative functions in the support of Executive level employees including visitor reception, calendar management, produce and edit... communications, manage travel arrangements, support expense reporting, and other tasks as needed to support office operations.Typical Functions:Manage Executive CalendarsComplete and Manage Expense reportsDay to day administrative support: organize files, prepare documents, schedule appointments, and support staff.Manage booking business travel reservations.Ability to create and edit professional PowerPoint presentations.Proficiency with MS Word and PowerPoint a must. Ability to proofread and assist with the editing and finalizing outgoing materials and proposals.Assist with writing, organizing, and maintaining project fact sheets, staff resumes, and active project spreadsheets for ongoing use.Assist with the planning and setup for various company events,Maintain polite and professional communication. Monitoring office supplies,Other office support responsibilities, as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 03, 2024

Toronto, ON

|

Administrative Assistant

|

Perm

|

$70k - $80k (estimate)

{"JobID":360851,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-79.3669743190909,"Longitude":43.6553847181818,"Distance":null},"State":"Ontario","Zip":"M5C3E4","ReferenceID":"TOR-708731","PostedDate":"\/Date(1717427796000)\/","Description":"Insight Global is looking for a white glove Executive Assistant to join an investment company assisting two senior executives for a long term fit. This qualified person will have experience in Executive Assistance with high level individuals and must be organized, adaptable, and able to work independently in a fast paced environment. Must be able to ensure executives are where they need to be, when they need to be there. Team culture is important - the team is tight knit and this person must be collaborative and this person must be able to interact with high-level individuals and maintain confidentiality. Day to day responsibilities include the following: * Calendar management and coordination through maintaining and organizing the executives\u0027 calendars, ensuring efficient scheduling of meetings, appointments, and events. Must prioritize tasks and manage conflicts. * Managing travel arrangements, including flights, itineraries, hotels, and ground transportation. * Preparing and printing decks as needed. * Handling phone calls professionally and promptly. * Taking detailed notes during meetings and maintaining clear records.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Toronto","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Must Haves * Minimum 5 years of experience as an Executive Assistant to high-level senior executives. * Tech-savvy and ability to use MS Suite (Teams, Excel, Powerpoint, etc) and Outlook for managing calendars and emails. * Experience booking travel arrangements and scheduling meetings. * Excellent organizational skills and attention to detail. * Strong communication and interpersonal abilities to communicate with internal and external individuals. * Punctuality and reliability are essential.","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":80000.0000,"SalaryLow":70000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is looking for a white glove Executive Assistant to join an investment company assisting two senior executives for a long term fit. This qualified person will have experience in... Executive Assistance with high level individuals and must be organized, adaptable, and able to work independently in a fast paced environment. Must be able to ensure executives are where they need to be, when they need to be there. Team culture is important - the team is tight knit and this person must be collaborative and this person must be able to interact with high-level individuals and maintain confidentiality. Day to day responsibilities include the following: * Calendar management and coordination through maintaining and organizing the executives' calendars, ensuring efficient scheduling of meetings, appointments, and events. Must prioritize tasks and manage conflicts. * Managing travel arrangements, including flights, itineraries, hotels, and ground transportation. * Preparing and printing decks as needed. * Handling phone calls professionally and promptly. * Taking detailed notes during meetings and maintaining clear records.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 21, 2024

Chicago, IL

|

Administrative Assistant

|

Perm

|

$80k - $95k (estimate)

{"JobID":364689,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-87.6733636363636,"Longitude":41.8406363636364,"Distance":null},"State":"Illinois","Zip":"60602","ReferenceID":"CHI-713799","PostedDate":"\/Date(1718993769000)\/","Description":"*Candidates must be local to Chicago, IL and comfortable working onsite 3-5 days per week (hybrid flexibility).*The Executive Assistant supports four total business technology and operations executives in the US. The responsibilities include managing the business administration functions for the leader, making day-to-day administrative and operational decisions. The Executive Assistant may also be responsible for coordinating the departments administrative activities and events, and providing administrative guidance, support, leadership to other administrative support staff.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Chicago","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Required Knowledge \u0026 Skills: ? 10+ years relevant work experience with recent 5+ years as an Executive Assistant (C-Suite). ? Experience as an EA at a fast paced, rapidly growing/changing environment such as a mid-sized startup, law or investment firm, mid-sized bank, mid-sized healthcare or financial organization. ? Must be adapt to heavy calendar management and constant changes to scheduling. ? Working knowledge technology and operations business activities, and organization structure? Working knowledge of enterprise and external business partner relationships. ? Strong organization and administrative skills; capable of operating independently with minimal direction while keeping the executives informed of \"variances to plan\", potential problems, problem resolution, and/or sensitive issues, etc.? Good communication and interpersonal skills to interact with a wide range of individuals at different levels in a wide range of situations, which usually requires tact, diplomacy, and discretion.? Initiative and self-managing skills to be able to work independently with minimal direction and to respond effectively to issues that arise in the absence of the executives.? Strong technical skills in Microsoft Teams, Word, PowerPoint, Excel, Outlook, desktop publishing, as well as various types of office equipment and conference room technology? Must respond effectively to crises or emergency situations requiring quick judgment and prompt action.","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":95000.0000,"SalaryLow":80000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

*Candidates must be local to Chicago, IL and comfortable working onsite 3-5 days per week (hybrid flexibility).*The Executive Assistant supports four total business technology and operations... executives in the US. The responsibilities include managing the business administration functions for the leader, making day-to-day administrative and operational decisions. The Executive Assistant may also be responsible for coordinating the departments administrative activities and events, and providing administrative guidance, support, leadership to other administrative support staff.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 12, 2024

Hartselle, AL

|

Administrative Assistant

|

Perm

|

$60k - $80k (estimate)

{"JobID":368570,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-86.9031818181818,"Longitude":34.4439090909091,"Distance":null},"State":"Alabama","Zip":"35640","ReferenceID":"BIR-718976","PostedDate":"\/Date(1720804453000)\/","Description":"This candidate will be working as an Executive Assistant supporting a large regional storm response/utilities/construction company that is headquartered near Huntsville, AL, and is local to West Palm Beach, FL. The company in West Palm was recently acquired, and they need someone to work directly with their President to help with scheduling, calendar requests, travel, etc. The salary range is between $60,000-$80,000 depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Hartselle","ExpirationDate":null,"PriorityOrder":0,"Requirements":"At least 1-2 years working at an executive assistant Ability to work flexible hours and take phone calls after \"work hours\" if neededExperience working with scheduling, organization, documentation, travel logistics, etc.","Skills":"Storm Response, Construction, Utilities, or Disaster Recovery background","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":80000.0000,"SalaryLow":60000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

This candidate will be working as an Executive Assistant supporting a large regional storm response/utilities/construction company that is headquartered near Huntsville, AL, and is local to West Palm... Beach, FL. The company in West Palm was recently acquired, and they need someone to work directly with their President to help with scheduling, calendar requests, travel, etc. The salary range is between $60,000-$80,000 depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 18, 2024

New York, NY

|

Administrative Assistant

|

Contract

|

$23 - $29 (hourly estimate)

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Insight Global is seeking an Executive Assistant to support the leadership team consisting of the President and 3 VP's for a non profit company. This individual will have the opportunity for advanced... growth opportunity within the organization and needs to have ambition to craft their skill and build a long term career. Responsibilities include:-Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of the executive.-Maintaining comprehensive and accurate records.-Performing minor accounting duties.-Organizing meetings, including scheduling, sending reminders, and arranging catering when necessary.-Answering phone calls in a polite and professional manner.-Welcoming visitors and directing them to the appropriate department.-Managing the executives calendar, making appointments, and prioritizing sensitive matters.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 18, 2024

Los Angeles, CA

|

Administrative Assistant

|

Contract-to-perm

|

$32 - $40 (hourly estimate)

{"JobID":369665,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-118.336909090909,"Longitude":34.0789090909091,"Distance":null},"State":"California","Zip":"90036","ReferenceID":"DGO-720331","PostedDate":"\/Date(1721323028000)\/","Description":"Employee works directly with the CIO and Investment Associate, and will have contact with the Trustees, Plans CEO, COO, investment consultants, investment managers, custodian, all departments within the organization, outside consultants, legal counsel, and vendors. Integrity, professionalism, and reliability are essential in working with colleagues, Trustees, and external investment firms. ESSENTIAL FUNCTIONSManage all aspects of the administrative function for the Investment Office, using independent discretion and judgment to accomplish work. This role includes communication with the Finance Committee Co-Chairs and Trustees to coordinate monthly meetings, RSVPs, and quorums, and to manage the CIO, Co-Chairs and Committees periodic travel schedules. Ensure the timely submission of reports by the CIO and investment consultants to Finance Committee Co chairs and/or Committee, including monthly report of investment returns, draft meeting agendas, investment consultant reports, and any ad hoc materials.Ensure all new investment manager subscription agreements, side letters, or other required documents for new investment managers are completed timely. Responsibilities include coordinating with CIO, Investment Associate, counsel, and investment managers. Organize annual offsite Investment Retreat in coordination with CIO, Finance Committee Co-Chairs, Investment Associate, external managers, and investment consultants. This includes assisting with preparation of materials, managing negotiations with hotel for room reservations, meeting rooms and menus, schedule and travel coordination, and technology/audio-visual presentation preparation, ensuring a seamless, coordinated, and well-organized event. Organize annual Finance Committee trip to New York City to meet with various existing and new investment managers, including coordinating travel schedules for the Committee, ensuring reservations for hotels, arranging for private meeting rooms as may be necessary, securing private dining accommodations and menu selection, arranging all transportation, and providing all other support required to ensure a seamless, coordinated, and well-organized event.Manage special projects delegated by the CIO including helping finalize Finance Committee investment presentations. Attend weekly investment team meetings, taking notes and updating pipeline and workflow reports with input from investment team members. Assist CIO with meeting preparation, downloading and/or printing information from internal systems for CIOs advance review. Manage Investment Office email distribution lists, download content and reports from various reporting portals, keep Investment Office folder and CRM system current, and manage records retention for the CIO Office files. Manage the CIOs calendar and action item list. Follow-up with investment team, external fund managers, counsel, and consultants to ensure that action items are being addressed and deadlines are met.Attend Finance Committee meetings, prepare Finance Committee meeting minutes and assist with follow up. Field incoming telephone calls for the CIO, and as necessary for the CEO and COO, using independent discretion and judgment as to the course of action for callers.Anticipate Executive Office administrative staffing shortages and arrange for proper coverage during staff absences.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Los Angeles","ExpirationDate":null,"PriorityOrder":0,"Requirements":"High integrity team player who is proactive and self-motivated, with eye for detail and quality output Demonstrated ability to handle confidential and sensitive informationExceptional interpersonal skills and professional interactionsExcellent verbal and written communication skillsFlexible and able to function well in a fast-paced environment with executives and investment professionals across different time zonesAccountability, attention to detail, strong organizational skillsAbility to independently handle complex administrative function with multiple prioritiesExpertise with Microsoft Office tools (Outlook, Word, Excel, and PowerPoint)Experience setting up Zoom and Teams video conference calls, coordinating with IT team to troubleshoot as necessary. Ability to work effectively with individuals at all levelsRegular, predictable, and reliable attendance is required","Skills":"Paralegal experience preferred","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":40.0000,"SalaryLow":32.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Employee works directly with the CIO and Investment Associate, and will have contact with the Trustees, Plans CEO, COO, investment consultants, investment managers, custodian, all departments within... the organization, outside consultants, legal counsel, and vendors. Integrity, professionalism, and reliability are essential in working with colleagues, Trustees, and external investment firms. ESSENTIAL FUNCTIONSManage all aspects of the administrative function for the Investment Office, using independent discretion and judgment to accomplish work. This role includes communication with the Finance Committee Co-Chairs and Trustees to coordinate monthly meetings, RSVPs, and quorums, and to manage the CIO, Co-Chairs and Committees periodic travel schedules. Ensure the timely submission of reports by the CIO and investment consultants to Finance Committee Co chairs and/or Committee, including monthly report of investment returns, draft meeting agendas, investment consultant reports, and any ad hoc materials.Ensure all new investment manager subscription agreements, side letters, or other required documents for new investment managers are completed timely. Responsibilities include coordinating with CIO, Investment Associate, counsel, and investment managers. Organize annual offsite Investment Retreat in coordination with CIO, Finance Committee Co-Chairs, Investment Associate, external managers, and investment consultants. This includes assisting with preparation of materials, managing negotiations with hotel for room reservations, meeting rooms and menus, schedule and travel coordination, and technology/audio-visual presentation preparation, ensuring a seamless, coordinated, and well-organized event. Organize annual Finance Committee trip to New York City to meet with various existing and new investment managers, including coordinating travel schedules for the Committee, ensuring reservations for hotels, arranging for private meeting rooms as may be necessary, securing private dining accommodations and menu selection, arranging all transportation, and providing all other support required to ensure a seamless, coordinated, and well-organized event.Manage special projects delegated by the CIO including helping finalize Finance Committee investment presentations. Attend weekly investment team meetings, taking notes and updating pipeline and workflow reports with input from investment team members. Assist CIO with meeting preparation, downloading and/or printing information from internal systems for CIOs advance review. Manage Investment Office email distribution lists, download content and reports from various reporting portals, keep Investment Office folder and CRM system current, and manage records retention for the CIO Office files. Manage the CIOs calendar and action item list. Follow-up with investment team, external fund managers, counsel, and consultants to ensure that action items are being addressed and deadlines are met.Attend Finance Committee meetings, prepare Finance Committee meeting minutes and assist with follow up. Field incoming telephone calls for the CIO, and as necessary for the CEO and COO, using independent discretion and judgment as to the course of action for callers.Anticipate Executive Office administrative staffing shortages and arrange for proper coverage during staff absences.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 16, 2024

Hill Afb, UT

|

Administrative Assistant

|

Contract

|

$34 - $43 (hourly estimate)

{"JobID":369081,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-111.963454545455,"Longitude":41.1207272727273,"Distance":null},"State":"Utah","Zip":"84056","ReferenceID":"SLC-719542","PostedDate":"\/Date(1721139432000)\/","Description":"Insight Global is seeking executive assistants with a clearance or the ability to obtain one to support high level individuals on one of the largest DoD programs active in the nation. These individuals will support a division chief and potentially their deputy as well with day to day tasks, program progress, and coordination. This position requires the ability to work in a fast paced environment with confidence in making decisions around develping, preparing, and coordinating reports, information papers, and briefings, as well as coordinate, consolidate, analye, distribute, and monitor action items, tracking and responses. Additionally these individuals will partner with schedulers to develop and implement program schedules and plans. They will review data for process measurement, indicators for future improvements, and implement new processes and policies as needed. This involves interfacing with high level individuals so professionalism, confidence, and organization are crucial for this position. This role does sit on site at Hill AFB.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Hill Afb","ExpirationDate":null,"PriorityOrder":0,"Requirements":"*7+ years of professional experience as an executive/administrative assistant for high level individuals within an organization *High level proficiency with MS Office Suite, Adobe, and other common business applications *Proven experience prioritizing workloads effectively *Demonstration of excellent communication/organizational skills *Ability to obtain Secret Clearance","Skills":"*Active secret clearance *Experience with DoD planning, budgeting, execution, acquisitions, and/or weapon systems *Military background / military spouse *Bachelor\u0027s degree in applicable field *Prior DoD experience *Experience with Jira/Confluence *Prior experience with GBSM and/or ICBM","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":43.0000,"SalaryLow":34.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is seeking executive assistants with a clearance or the ability to obtain one to support high level individuals on one of the largest DoD programs active in the nation. These... individuals will support a division chief and potentially their deputy as well with day to day tasks, program progress, and coordination. This position requires the ability to work in a fast paced environment with confidence in making decisions around develping, preparing, and coordinating reports, information papers, and briefings, as well as coordinate, consolidate, analye, distribute, and monitor action items, tracking and responses. Additionally these individuals will partner with schedulers to develop and implement program schedules and plans. They will review data for process measurement, indicators for future improvements, and implement new processes and policies as needed. This involves interfacing with high level individuals so professionalism, confidence, and organization are crucial for this position. This role does sit on site at Hill AFB.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 18, 2024

Boston, MA

|

Administrative Assistant

|

Perm

|

$75k - $100k (estimate)

{"JobID":363931,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-71.0202545454545,"Longitude":42.3650545454545,"Distance":null},"State":"Massachusetts","Zip":"02210","ReferenceID":"DEN-712635","PostedDate":"\/Date(1718738164000)\/","Description":"A mid-sized law firm in the Boston, MA area is looking for a Legal Admin/Executive Assistant to join their growing Private Client Department. This individual will be responsible for assisting 5-7 of the Firm\u0027s attorneys. Daily responsibilities include managing the above administrative tasks as well as formatting, proofreading, and editing legal documents, power point presentations, and excel spreadsheets; ensure accuracy of details. This role is non-exempt and offers hybrid flexibility, option to work remotely 2 days a week. This is a salary position offering a range between $75,000 and $100,000.Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Legal Admin/Executive Assistant","City":"Boston","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-5-10+ years of experience as a Legal Admin or Executive Assistant-5+ years of experience within Trust and Estates, Estate Planning, Will Filing-Excellent attention to detail and organizational skills with the ability to timely and accurately follow instructions and maintain accurate records. -Exceptional written and verbal communication skills- ability to communicate effectively with all levels of personnel within the Firm.-Ability to adjust work schedule to accommodate occasional overtime work. -Proficiency with the Microsoft Suite (Word, Outlook, PowerPoint, Excel) Comprehensive understanding of PDF (Kofax, Adobe) functions.-Ability to assist with time entry and preparation of client bills ensuring they\u0027re submitted by deadlines, and bills are sent to the appropriate clients. -Ability to handle travel arrangements for out-of-town meetings and conferences-Experience coordinating reimbursements, reconciling expenses and submitting invoices","Skills":"-Law Firm experience (specifically supporting attorney(s) or legal counsel)-Experience working with smaller/mid-sized firms- A high degree of organization, flexibility, and reliability to set priorities, manage multiple responsibilities, and work well under pressure.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":100000.0000,"SalaryLow":75000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

A mid-sized law firm in the Boston, MA area is looking for a Legal Admin/Executive Assistant to join their growing Private Client Department. This individual will be responsible for assisting 5-7 of... the Firm's attorneys. Daily responsibilities include managing the above administrative tasks as well as formatting, proofreading, and editing legal documents, power point presentations, and excel spreadsheets; ensure accuracy of details. This role is non-exempt and offers hybrid flexibility, option to work remotely 2 days a week. This is a salary position offering a range between $75,000 and $100,000.Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 19, 2024

Toronto, ON

|

Administrative Assistant

|

Perm

|

$65k - $75k (estimate)

{"JobID":369758,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-79.3794838181818,"Longitude":43.6697654545455,"Distance":null},"State":"Ontario","Zip":"M5K1A0","ReferenceID":"TOR-720435","PostedDate":"\/Date(1721387654000)\/","Description":"Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking clients. The ideal candidate will have a financial background, extremely strong communication skills, and enthusiasm for the role. As an Executive Assistant, you\u0027ll represent the bank both internally and externally, working with a wide range of stakeholders, including executive-level clients. Strong organization and time management skills are essential. The Executive Assistant needs to be available around the clock including weekends and evenings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Toronto","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Financial backgroundExperience supporting multiple executives at onceAbility to work with both internal and external stakeholders - ranging from junior to C-suite level","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":75000.0000,"SalaryLow":65000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking clients. The ideal candidate will have a financial background, extremely strong... communication skills, and enthusiasm for the role. As an Executive Assistant, you'll represent the bank both internally and externally, working with a wide range of stakeholders, including executive-level clients. Strong organization and time management skills are essential. The Executive Assistant needs to be available around the clock including weekends and evenings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 10, 2024

Washington, DC

|

Administrative Assistant

|

Contract-to-perm

|

$46 - $58 (hourly estimate)

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The Senior Executive Assistant will provide comprehensive administrative and organizational support to three Senior Directors within the department. Proficient handling sensitive and confidential... information and thrives in a fast-paced, dynamic environment.Essential duties and responsibilities include the following.Comprehensive Travel Management: Manages complex travel arrangements for senior Directors, including itinerary planning, bookings, Visa/Passport processing, and compliance with international travel protocols.Advanced Calendar and Meeting Coordination: Maintains calendars for leadership and staff, coordinates with various entities, and oversees special events and meeting arrangements.High-Level Communication and Correspondence Management: Handles calls, manages messages, and responds to requests while drafting high-level correspondence for internal and external communications.Strategic and Confidential Administrative Support: Manages sensitive matters discreetly, provides comprehensive support including calendar management, meeting coordination, and workflow facilitation.Document and Presentation Preparation: Prepares and manages essential documents and presentations, assisting in materials for high-level meetings and events.Financial Oversight: Reconciles Government travel credit card statements and manages financial documentation with attention to detail.Information and Document Management: Develops, revises, and maintains key documents, compose reports, and assists in creating technical handouts.Data Compilation and Analysis: Participates in information collection and analysis on specialized topics.Continuous Process Improvement: Identifies and implements administrative process improvements.Emergency Response Coordination: Coordinates responses to urgent situations with professionalism.VIP Visitor Facilitation and Reception Management: Provides visitor services, manages the reception area, and handles executive contacts.Space Planning and Office Management: Manages space planning, office supply distribution, and mail management.Supplementary Administrative Responsibilities: Covers for federal administration assistants and handle additional duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

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