Job Search Results for executive assistant

A music industry client of Insight Global is looking to hire an Executive Assistant in Beverly Hills. This role will be fully on site and will be supporting a CEO and Vice President. This person will... More be responsible for calendar management, expense tracking, studio and property management, meeting vendors, preparing business reports, and supporting events. The team needs an individual who is detailed oriented, constantly updating the assistant guide, and organized, to keep up the schedules for two high level executives while operating with discretion.Less

One of our large EV clients is seeking an experience Executive Assistant to support their executive leadership. This person would be hybrid to start but required to be on site up to 5 days per week... More once the office is open. Perform day-to-day administrative duties as required for executives as needed. Subject but not limited to -Maintain Calendar(s)Process Travel Requests as appropriateCoordinate Materials for Business MeetingsTranslate notes as neededLess

A large financial services organization is seeking an Executive Assistant to assist a C-level executive within their organization. Every day will look different as you will be responsible for... More calendar management and schedule organization, arranging travel, email communication, proofreading and revision of important documents, etc. This person will also liaise and work collaboratively with other departments and teams in relation to events, meetings, and any other needs. A high level of discretion is needed in this role as well as exceptional verbal and written communication. A candidate for this position must be comfortable going onsite 5 days a week in NYC, being on call 24/7, and traveling domestically in the US up to 30% of the time. This is an excellent opportunity to enjoy a lot of interesting experiences and work in a closely knit team. This is a permanent role with an annual bonus, benefits, PTO, paid volunteer time, and further education reimbursement. PLess

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.Less

A client in South Florida is seeking an Executive Assistant to join the team. The Executive Assistant will be responsible for performing high-level administrative support to Executive Management.... More This position's duties include fielding telephone calls, managing calendars, making travel arrangements, coordinating events, greeting visitors, preparing reports, general correspondence, creating spreadsheets and presentations, special projects and filing information for record-keeping purposes. This position requires strong computer and research skills including excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management and staff including outside vendors. This role requires sensitivity to confidential matters at the leadership level. To perform this job successfully, an individual must be a proactive team player with a focus on excellent customer service and people skill sets.Less

This role will be joining the Strategy and Operations team of a major cloud-managed IT company. This role will be responsible for calendar and meeting management, including but not limited to:... More scheduling/ rescheduling meetings, managing logistics (room and travel booking and/or technology based on participants), sending appropriate delegates as needed, and assisting with planning agendas or formulating post meeting action items. You will also manage correspondence and approvals, acting as a proxy for communications and approvals for senior leaders as authorized; taking initiative and applying judgement when senior leadership attention is not required, resolving said issues and reporting resolutions to appropriate parties. You will also handle office administration regarding asset management, help plan and execute small team events, and preparing reports or other ad hoc tasks as needed.Less

Insight Global is looking for an Executive Assistant to join a large automotive manufacturing company and its Urban Air Mobility Division supporting the organization's C-suite level executives. They... More will be responsible for providing the full suite of administrative functions to Supernal's Chief Data Officer (CDO) and the Chief Commercial Officer (CCO). This is a highly visible role, requiring collaboration with various levels of leadership within the company. This role will maintain high levels of professionalism and confidentiality, and have unmatched organizational skills and an ability to succeed in a fast-paced workplace. This role will establish working relationships with high-level executives give to the overall efficiency of the organization. This role will be required to work on-site 5 days a week. Additional responsibilities include:- Act as the point of contact between CDO, CCO and both employees and external partners- Manage day to day schedules, calendars, communications, events, and agendas in such a way the Executives can complete their obligations in an organized and efficient way- Organize meetings and events, including scheduling, reminders, creating agendas and meeting materials, taking meeting minutes and organizing in-office requirements (catering, conference rooms, etc.)- Arrange video conferences as needed for all partners- Ensure Executives are well-informed of priorities, timelines, and challenges in a timely manner- Interface and collaborate with the - Facilities Site Manager for DC Office to align with the smooth functioning of the office space and to build a sense of community within the office and a welcoming environment for visitors (whether they are internal Supernal employees traveling to the site; external visitors; or HMG colleagues that may be in DC on business)- Coordinate with other Executive Assistants regarding activities and requests for the Washington D.C. office when their teams are in the DC- Provide additional administrative support, including but not limited to: domestic and international travel management, receive and direct daily visitors appropriately, answering, screening, and forwarding incoming phone calls, receive and distribute mail, and expense management and event registrations- Other duties and special projects as assignedLess

Insight Global is seeking an interim Executive Assistant or Chief of Staff for a booming ecommerce marketing platform start-up in Seattle, WA. This is a highly successful and fast paced start-up... More environment where each individual collaborates and has a hand in all the missions of the company. This individual must be adaptable and able to jump in to help out on a variety of different tasks. He or she will be attending cross functional leadership team meetings, handling scheduling, note taking, and following up on action items. They will also be contributing to brainstorming and pivoting sessions to help establish the direction of product launches and initiatives. Direct work with the CEO and CMO will be involved as well as business or project-based needs pop up, e.g. working with the CMO on a press release. With quite a few company-wide events or product events coming up, some event planning might be required as well.Less

As an executive assistant with Bezos Academy, you will support the daily needs of multiple members of the senior leadership team as we launch and operate a network of tuition-free,... More Montessori-inspired preschools in underserved communities. Your important contributions in this role will enable our senior leadership team to focus on strategic priorities as Bezos Academy grows.You will be responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones. You will coordinate travel bookings, handle expenses, multi-task ad hoc projects, prepare documentation for meetings, and manage a variety of other day-to-day administrative tasks on behalf of the senior leadership team. You will proactively anticipate the needs of your executives to maximize their and their team's effectiveness, supporting them to strategically plan their time in line with organizational priorities and the rhythm of the business.You bring strong planning, organizational and time management skills, an ability to work independently, and comfort operating with ambiguity to this role. A high level of integrity and discretion in handling confidential information will be key, and you will handle interactions at all levels with tact, empathy, and efficiency. You will be flexible and able to change direction seamlessly, prioritizing multiple projects with a dynamically changing workload. You will demonstrate a desire to be truly helpful to your leaders and co-workers, taking the initiative and going the extra mile without being asked.Less

An employer is looking for high level administrative assistant in Charlotte, NC. They will provide highly complex administrative support for an executive as well as business groups/global regions. ... More Prioritizes own time, high-level manager's time, and manager's directs' time. Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management. Proactively manages logistics for business group meetings/events. Uses diplomacy and professionalism to draft communications for high-level manager. Creates data management plans and manages data by using the advanced features of Microsoft products/tools. Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group. Anticipates and removes administrative roadblocks and makes timely decisions across the business group. Directly resolves customer requests and hosts business guests.Less