Job Search Results for executive assistant

Insight Global is seeking an Executive Assistant to sit onsite in Exton, PA that will join one of our software engineering clients. The Executive Assistant will be supporting a VP and will be... More responsible for maintaining calendars, planning and organizing business meetings, coordinating travel, managing expense reports, and assisting with all other related administrative duties. Responsibilities ? ?Maintaining daily calendars and owning the end-to-end scheduling process for the VP/General Manager and leadership team, ensuring efficient time management and prioritization of meetings. ?Planning and organizing business meetings, department events, and offsites, including overseeing logistics and on-site support to ensure seamless execution. ?Coordinating complex domestic and international travel arrangements, including itineraries, accommodations, and travel documents. ?Managing and administering expense reporting?processing invoices and reconciling departmental budgets with accuracy and timeliness. ?Organizing and maintaining departmental files, supplies, and documentation for easy access and compliance. ?Assisting with the preparation of correspondence, reports, manuals, and presentations for business leaders, ensuring high-quality deliverables. ?Serving as a point of contact for internal and external stakeholders, demonstrating professionalism and a solutions-oriented approach. ?Performing other duties as assigned to support the evolving needs of the leadership team and department.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a high caliber Executive Assistant to provide dedicated, full time support to the Managing Director of the Enterprise Technology Operations group at one of the largest... More financial institutions. This role requires exceptional accountability, attention to detail, executive presence, and the ability to operate with urgency and professionalism in a fast paced, onsite environment. The ideal candidate is personable, proactive, and humanistic. This individual takes radical ownership of their work, learns quickly from feedback, and does not repeat mistakes. They are trusted, responsive, and comfortable acting as an extension of the executive they support. This is a highly visible and trusted position supporting senior leadership. The right candidate will be empowered to take ownership, build long term trust, and play a critical role in the day to day success of the executive team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Assistant to the CEO serves as a trusted strategic partner, providing comprehensive administrative, operational, and personal support to the Chief Executive Officer of a medium-sized... More organization with multiple affiliated businesses. This role requires exceptional discretion, judgment, and organizational skill to effectively manage complex calendars, travel, communications, and priorities across both professional and personal domains. Acting as the primary liaison between the CEO and internal and external stakeholders, the EA ensures seamless coordination, tracks and drives follow-through on key initiatives, prepares high-level materials, and proactively anticipates needs to optimize the CEO?s time and focus. The position also includes oversight of confidential matters, special projects, vendor coordination, and personal logistics, making it ideal for a highly adaptable professional who thrives in a fast-paced, dynamic environment. This individual will not only serve as an administrative layer of support, but more importantly a business strategist with the proven ability to be solution oriented and a creative thinker. The ideal candidate is eager to learn and grow with a goal of a long-term career in mind.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A growing organization is seeking a highly organized and detail-oriented Executive Assistant to support senior leadership and help ensure smooth day-to-day office operations. This role is ideal for... More someone who thrives in a fast-paced, collaborative environment and enjoys working closely with executives while balancing administrative and operational responsibilities.The ideal candidate is proactive, polished, and comfortable handling confidential information while managing multiple priorities.Key ResponsibilitiesProvide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangementsServe as a key point of contact between executives and internal and external stakeholders, ensuring clear and timely communicationPrepare and distribute correspondence, presentations, reports, and meeting materialsHandle sensitive and confidential information with professionalism and discretionSupport day-to-day office operations to maintain an organized, efficient, and welcoming work environmentManage office supply inventory and coordinate orders as neededPartner with building management on maintenance requests, repairs, and facility needsAssist with office layout planning and workspace organization as the organization growsPlan and coordinate company meetings, events, and conferences, including logistics, vendors, and cateringSupport employee engagement initiatives and team-building activitiesManage incoming calls and inquiries, directing them appropriatelyAssist with expense reporting and invoice processingMaintain organized digital and physical filing systemsProvide administrative support for special projects and executive-led initiativesConduct research, compile data, and prepare materials for executive presentations and meetings as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Senior Executive Assistant. This individual will be working directly for the Chief Executive Officer of a Fortune 500 company and will provide strategic, confidential... More support to the CEO, act as a liaison to the Broad of Directors and senior management teams. In this role you will manage a complex and dynamic calendar, including scheduling meetings, coordinating availability & proactively resolving conflicts, partner with and/or oversee coordination of Board of Directors logistics and requests, keep the CEO and executive staff informed on upcoming events, commitments and responsibilities & appropriate and timely follow up and provide informal leadership and collaborative guidance to the Executive Assistants supporting Executive Committee members, establishing and evolving admin standards, processes and practices that strengthen efficiency, alignment and overall team performance. Salary range is $120-$150k, depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Providing direct administrative support to client executives?Managing executive calendars, taskings, correspondence, and briefing materials.?Preparing, formatting, proofreading, and quality-checking... More executive correspondence and briefing products in accordance with established templates and leadership preferences.?Coordinating domestic and international travel using federal travel systems (e.g., OTER, Concur).?Tracking action items and retrieving meeting materials through SharePoint tasking systems and other internal platforms.?Utilizing Microsoft Outlook, Teams, SharePoint, and other office systems to support front office operations.?Processing official documents, including printing, routing, and autopen coordination.?Serving as back-up support to the senior Special Assistant to ensure continuity of operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant for a direct hire opportunity in the Northern Virginia area. This resource will serve as the strategic partner and trusted advisor to the Chief... More Advocacy Officer. You will be providing executive level administrative, logistical, and project management support to ensure the CAO is aligned and prepared for each day. You will architect and manage the executives calendar with Microsoft Outlook, you'll be responsible to gatekeep incoming requests to ensure optimal time. Communications, Correspondence & Information Flow?Manage high-volume email and message flow; draft, edit, and prepare communications on behalf of the executive.?Summarize complex information into concise briefs and decision-ready materials.?Serve as a filter and amplifier?elevating what matters and removing noise.?Support messaging consistency across internal and external audiences.Relationship & Stakeholder Management?Manage key relationships?including staff, Board members, partners, and external collaborators?ensuring timely, professional interactions.?Maintain stakeholder maps, follow-up lists, and engagement rhythms for high-priority relationships.?Handle sensitive information with discretion, diplomacy, and impeccable judgment.Operational & Administrative Excellence?Coordinate complex domestic and international travel itineraries, logistics, and expense reconciliations.?Oversee document management, digital organization, and system efficiency for the Executive Office.?Manage special events, or key leadership gatherings as needed.?Continuously assess and improve systems for workflow, communication, and organization.Culture, Trust, and Leadership Support?Maintain a high degree of confidentiality, integrity, humility, and emotional intelligence.?Partner with the executive to reinforce a culture of clarity, respect, accountability, and well-being.?Demonstrate ?daring leadership? behaviors?curiosity, grounded confidence, courage, and empathy.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand... More faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Assistant will serve as a critical liaison between the Executive Leadership Team and internal/external stakeholders, delivering high-level administrative support. This role involves... More managing complex calendars, coordinating communications, arranging travel, and handling confidential matters professionally and carefully. The ideal candidate will exhibit exceptional organizational abilities, flexibility, and a proactive approach to problem-solving, ensuring the smooth operation of executive activities and contributing to the overall success of the organization. Essential Duties & Responsibilities: ? Support Executive Leadership Team: Assist a team of executives with administrative tasks, travel booking and scheduling. ? Administrative Support: Provide comprehensive administrative assistance, including calendar management, email correspondence, and meeting coordination for executives. ? Stakeholder Communication: Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and professional communication. ? Board of Directors Support: Prepare materials, reports, and presentations for Board of Directors meetings, ensuring accuracy and timely delivery. ? Travel & Event Management: Organize complex travel arrangements, conferences, and meetings, including logistics, itineraries, and expense reporting. ? Document Preparation: Draft, edit, and format internal and external communications such as reports, presentations, and emails. ? Meeting Facilitation: Prepare agendas, take accurate minutes, and follow up on action items to ensure timely completion. ? Project Management: Oversee and manage special projects from conception to completion, ensuring deadlines and objectives are met. ? Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and professionalism. ? Problem-Solving: Anticipate executive needs and proactively address challenges, ensuring a seamless workflow. ? Team Collaboration: Work closely with other administrative staff to support organizational goals and foster a collaborative environment. ? In-Office Visits & Travel: Be available for in-office visits and/or travel as required to support executive functions ? Other duties as assigned? Prioritization: Proven ability to manage multiple projects, prioritize tasks, and meet deadlines. ? Communication Skills: Exceptional verbal and written communication skills, with attention to detail and clarity. ? Technological Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools and online calendars. ? Organizational Strength: Strong organizational skills with the ability to think proactively, prioritize effectively, and maintain attention to detail. ? Time Management: Ability to manage competing priorities and adapt to changing demands in a fast-paced environment. ? Interpersonal Skills: Strong interpersonal abilities, fostering positive relationships with stakeholders at all levels. ? Discretion & Confidentiality: Demonstrated experience in handling confidential and sensitive information. ? Problem Solving: resourceful mindset with the ability to anticipate and address potential challenges independently. ? Adaptability: Comfortable navigating ambiguity and thriving in dynamic environmentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less