Job Search Results for executive assistant

Insight Global is looking for an executive assistant to work hybrid for one of their client's in the Kansas City area. This role plays a part in both HR functionality and executive assistance. This... More person will be one of the primary contacts of the executive. They will be responsible for assisting the HR manager with some HR generalist work which would include onboarding and offboarding tasks. They may delegate some of the executive tasks to the offshore assistance in Macedonia that also partners with the executive on calendar appointment management, event coordination, and expense tracking. This person will take on the other daily tasks of executive support such as check writing, writing transfers, office operations and vendor management just to name a few. This person must be highly organized as part of their day is to organize the office, ensuring that all tasks/projects are in place, they must be hands on with event planning, and handling records. Excellent communication skills is also a major part of this role!We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Under the direction of the Hospitality Executive Director, this role involves administrative tasks and managing calendars. Maintaining strong, positive connections with support departments across... More multiple departments. - Excellent knowledge of office management systems and procedures- Excellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks.- Possesses the ability to manage multiple changing priorities.- Must be able to take direction and work effectively both alone and collaboratively with others.- Demonstrated ability to independently seek out and obtain information.- Demonstrated ability to exercise good judgement and use discretion in confidential situations.- Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff, and others.- Exhibits a professional approach to work including a sense of responsibility for assigned duties.- Prepares and manages accurate file systems in a manner that is consistent with standard office practice.- Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.- Demonstrated ability and interest in learning new software programs as required.*All though this role is not clinical you will be working within a health care facility so there are health screenings involved*Par range for this role is: $40 - $45We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is looking for an experienced Executive Assistant to provide administrative support to one of their C-Level Executive. As the Executive Assistant you will be part of a team with over 300... More employees and will manage multiple projects and priorities in a fast-paced environment. The right person will enjoy problem solving and bringing common sense solutions to challenges they face. The role will play a critical part in facilitating communications across different teams. Your role will include producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics; gather data and create spreadsheets, presentations and reports on any aspect of operations. We are looking for someone that proactively solves moderately complex problems and interacts with other departments to resolve issues. You will assist in the planning and execution of meetings and events as well as monitor daily meeting schedule and providing pertinent material. You will coordinate Townhall meetings; preparing agendas for meetings; monitoring and/or following up on all action items until completed. You will also prepare all travel (book air, hotel, and ground transportation) and major meeting itineraries, and compiling all pertinent information for planned travel. We are looking for someone that has this experience in an enterprise level company and has a go-getter attitude! This role is required to go onsite in Boca Raton four days a week.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Manage and prioritize executives' calendars, scheduling appointments and meetingsPrepare and organize meeting agendas, materials, and follow-up actionsHandle confidential information with discretion... More and professionalismServe as the primary point of contact for internal and external communicationsDraft and proofread emails, reports, and presentationsFacilitate communication among C-suite executives and other departmentsArrange complex travel itineraries, including flights, accommodations, and transportationPrepare travel expense reports and manage related budgetsOversee the day-to-day operations of the executive office, ensuring a productive environmentOrganize and coordinate executive meetings, retreats, and team-building eventsManage logistics, catering, and venue arrangements for onsite eventsWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to support the executive leadership of a high-end residential construction firm in Los Angeles.... More This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with grace, and has a strong understanding of the construction or real estate development industry.Youll play a key role in keeping operations running smoothly by managing executive schedules, coordinating communications, assisting with project-related documentation, and ensuring the team stays organized and on track.________________________________________Responsibilities:Provide high-level administrative support to the executive teamManage calendars, schedule meetings, and coordinate appointmentsPrepare and organize project files, bid documents, contracts, and permitsDraft, review, and proofread internal and client-facing correspondenceAssist with vendor and subcontractor coordination and follow-upsMaintain contact lists, client files, and construction-related recordsSupport job costing, invoice processing, and expense trackingCoordinate travel arrangements and logistics for executives and project staffAct as a liaison between executives, clients, subcontractors, and city officialsHandle confidential information with discretionCompensation: $90-120kExact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly proactive and forward-thinking Executive Assistant to support the CEO of a dynamic and growing tech company. This is a contract role with the potential for extension, offering... More a unique opportunity to work closely with executive leadership in a fast-paced, innovative environment.Location: Hybrid near Philadelphia, PAContract Duration: 90 Days (with potential for extension)Pay Rate: $45$50/hourWork Hours: Core hours 8:00 AM 5:00 PM ESTOn-Call Availability: 6:00 AM 8:00 AM & 6:00 PM 10:00 PM ESTKey Responsibilities:Calendar Management: Coordinate and manage the CEOs schedule, including meetings, appointments, and travel.Inbox Management: Assist with email triage and prioritization to ensure timely responses and follow-ups.Approval Workflows: Handle PTO requests and DocuSign approvals on behalf of the CEO.Communication Liaison: Serve as a point of contact between the CEO and internal/external stakeholders.Proactive Support: Anticipate needs, identify opportunities for efficiency, and take initiative to solve problems before they arise.Availability: Be responsive and available during on-call hours outside of core working hours.This is a 3-month contract position with extensions. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An employer is looking for a Project Coordinator/ Executive Admin in the Richardson, TX area. You will primarily be tasked with supporting a handful of executives that are leading projects related to... More telecom engineering and operations. You will provide administrative support around executive decks/ PowerPoints for vendor management, support financial analysis and tracking requests and support related internal communications. You will provide project support to these leaders and assist with any related requests. Additional tasks will include coordination of new internal initiatives, manage transitions related to realignment of organizations and ensure there is coverage for all new work streams.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A leading cancer research institution is seeking an Executive Administrator to support a leader within the Pharmacy organization. This Executive Administrator will provide high-level administrative... More support to senior executives, including Vice Presidents and above, with minimal supervision. This role involves complex calendar management, advanced communication support, and independent decision-making. Responsibilities include preparing presentations, coordinating meetings and events, managing travel arrangements, and handling confidential correspondence. The Executive Assistant II also supports recruitment and onboarding processes, maintains organizational charts, oversees departmental purchasing and reimbursements, and may supervise junior administrative staff. The position requires professionalism, discretion, and a proactive approach to improving departmental workflows and service quality.Compensation:$20/hr to $30/hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less