Job Search Results for executive assistant

Insight Globals client is one of the largest home improvement companies in Michigan and Ohio, serving homeowners with premium products, warranties, and the best customer experience in the industry.... More We are actively seeking an experienced Executive Assistant to the CEO. This position serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company. This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance. This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed. Day to Day: Manage the CEOs calendar, book meetings/appointments, and proactively anticipate scheduling conflicts. Coordinate travel arrangements, including flights and lodging. Provide administrative support for special projects including research and data analysis. Manage personal appointments, errands, and household tasks as needed. Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices. Provides direct... More support to respective Regional Sales Director and Field Sales Manager. Will also work closely with the sales team, local operations teams and Divisional Sales Admin. Essential Duties, Responsibilities, and Key Results Area:Prepares high-level Excel Spreadsheets, compiles data from management, sales teamPrepares PowerPoint presentations and documents as neededCreates and maintains various database and spreadsheet filesCompiles information, composes/prepares correspondence, reports and other documentsCommunication between operations and sales on daily ordering, delivery and manufacturing issuesManages projects as neededAssists with Regional meetings or programs, events or conferences by planning travel, managing logistics, disseminating information or invitationsReading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunicationsPrepares reports by collecting and analyzing informationResponds to requests from internal and external sources with appropriate action using independent judgmentPrepares records such as agendas, notices, meeting minutesMaintains Regional Market Calendar appointments and dinnersFamiliarity in time with all product linesAssists Sales Team with product rollout meeting needs with management team directionMaintains, updates local customer data as well as sales team customer and door filesTracks processing of new Hospitality agreements and communicates with sales teamMake copies or correspondence and other printed materialsPossible Travel for Regional needs, meetings and annual National Sales MeetingMaintenance of DVPs appointment schedule by planning and scheduling meetings, conferences, and travel and coordinating calendar with Executive Staff calendarsConserves DVPs time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunicationsOrganizes, prioritizes and archives e-mail of VP as requested/neededManages travel requirements for DVP and independently schedules appointmentsIdeal Candidate Possesses These Attributes:Time managementStrong written and verbal communication skillsProject managementSuperior interpersonal skillsPlanning and organization skillsDependable and adaptableOrganizational savvy and tactWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An employer is looking for an Executive Administrator in the Richardson, TX area. You will be joining a large, fortune 100 company and supporting one of the senior VPs in their product engineering... More organization. You will primarily be tasked with supporting the VPs schedule, travel, calendar, and any related administrative tasks. You will also play a heavy hand in supporting the overall organization as well as other senior leaders that are part of the group. You will help plan team events, coordinate with vendors, plan luncheons and organize team building initiatives. You will provide support by partnering with facilities to ensure all team members have what they need from equipment/ office perspective. Additional tasks will include leading internal projects related to the organization, assist in budget planning and strategy, track related financials, and spearhead any other internal communications.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is looking for an executive admin who is local to greater Atlanta. You'll be responsible for administrative tasks that include: calendar management, minor event planning,... More taking meeting notes + sending out action items, booking travel, and processing executive expenses. You will be supporting a VP and his direct reports, 7 people total. You'll need to be onsite 2-3 days per week with some remote work. More onsite would be great if possible!We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are currently seeking an Assistant Transportation Supervisor for a full time, direct hire opportunity that would work onsite in Albany NY. This individual will be responsible for helping with all... More things fleet related for this specific plant location including inbound and outbound logistics, supporting driver dispatch needs, and ensuring safety measures are being met. Ideally, we are seeking someone with a strong logistics/shipping background that has a passion for helping find ways to improve processes that can lead to cost savings on shipments and improve overall safety protocols around shipments. A crucial area of this role is interacting with over the road CDL drivers, so understanding DOT is a must along with having a good understanding of truck routing, miles, and hours when looking at loads. There is a schedular that oversees load and route planning, but this individual will be responsible for helping to ensure scheduling expectations align with fleet availability. This location primarily services the northeast states with no international freight. This is a full time, direct hire opportunity with an annual salary of $45-62k depending on experience.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is looking to stand up a Project Management Office (PMO) with the objective of creating a centralized department that establishes and maintains project management standards, processes, and... More best practices within an organization for electric distribution projects and operations. The primary goal is to ensure projects are executed efficiently, align with organizational objectives, and achieve desired outcomes. Evergreen is seeking a highly skilled Project Management Assistant to support our client in the utilities industry. The Project Management Assistant team supports the Project Managers with administrative tasks related to distribution projects. This role requires a strong understanding of managing work in Asset Suite 8 such as: contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. Follow up with vendors and project managers to ensure compliance and resolve discrepancies urgently. Ensure compliance with all project requirements and resolve any issues or concerns, and report on project deliverables. This role pays between 43.27-50.48/hr.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client in the hospitality industry is looking to add 1 Assistant General Manager to their team in Sedona, Arizona. This person will oversee 3 managers (housekeeping manager, front office manager,... More and maintenance manager). This resort houses 416 timeshare rooms, and it is in a beautiful location in Arizona. They will be responsible for administrative tasks such as conducting meetings, inspecting rooms, supporting the team, and problem solving with a focus in process improvement. This person will typically work 45-50 hours a week with Sundays and Mondays off and unlimited PTO.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is seeking to add an Assistant Project Manager with a focus in electrical construction projects to their team in the Kansas City, MO area. The Assistant Project Manager... More will learn how to provide overall management of electrical and/or specialty systems construction projects, assist with boversight of field staff and daily reporting. Additional responsibilities include: Plan, coordinate, schedule, and manage electrical construction projects. Ensure projects are completed safely, profitably, timely, of a high quality, and according to contract terms.Manage all aspects of project documentation i.e., submittals, RFIs, Addendums, Proposal Requests, Change Orders, Meeting Minutes, etc.Review and provide comments on client contracts for reviewEnsure project drawings and specifications are kept current.Review and submit project submittals that are accurate and timely, including subcontractors.Review, estimate, prepare and issue Change Orders for all work above and beyond contracted scope of work.Plan, prepare, and/or lead a variety of client, internal, and subcontractor meetings.Lead project specific safety plans when needed.Contribute to the estimating and preconstruction phases of potential projects.Responsible for forecasting, budget creation, productivity tracking and daily reporting.Create and track job specific cost codes and labor schedules.Analyze materials, equipment, and practices utilized in projects and provide recommendations for improvement.Manage all financial aspects of the project including change orders, billings, documentation, control logs, etc.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less