Job Search Results for executive assistant
Jun 21, 2024
Chicago, IL
|
Administrative Assistant
|
Perm
|
$80k - $90k (estimate)
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*Candidates must be local to Chicago, IL and comfortable working onsite 4-5 days per week.*The Executive Assistant supports four total business technology and operations executives in the US. The... responsibilities include managing the business administration functions for the leader, making day-to-day administrative and operational decisions. The Executive Assistant may also be responsible for coordinating the departments administrative activities and events, and providing administrative guidance, support, leadership to other administrative support staff.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Sep 24, 2024
Coral Gables, FL
|
Administrative Assistant
|
Perm
|
$70k - $85k (estimate)
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Insight Global's client is looking for an Executive Assistant to support their executive team.The ideal candidate will manage executive calendars, schedule meetings, coordinate travel, prepare and... edit correspondence, reports, and presentations, and handle confidential information with discretion. Additionally, they will assist in preparing board meetings and executive-level events, conduct research, compile data, liaise with stakeholders, and perform other duties to ensure smooth office operations. Excellent communication skills and the ability to manage multiple tasks efficiently are essential. Salary range of $70K+ based on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 23, 2024
Atlanta, GA
|
Administrative Assistant
|
Contract-to-perm
|
$26 - $32 (hourly estimate)
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Insight Global is partnering with an international manufacturing organization to hire for a temporary Executive Assistant to support the executive suite on day-to-day operations. Main... responsibilities will require supporting calendar management and travel obligations for the C-Suite. This person will also run with administrative support, correspondences, prepping for presentations, handling confidential information, and overseeing coordination of the office space. This opportunity has the ability to convert to fulltime based off ability and performance. This role will be hybrid, working 3-4 days on site and 1-2 days remote.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 22, 2024
Philadelphia, PA
|
Administrative Assistant
|
Contract-to-perm
|
$21 - $26 (hourly estimate)
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We are looking to hire a professional, tech-savvy, detail-oriented, quick-thinking individual who is good at communicating, prioritizing and multi-tasking to serve as our CEO's executive assistant as... well as assist with daily operations.Some responsibilities include:? Managing calendars and appointments? Formatting information for internal and external communication -- memos, emails, presentations, reports? Facilitating cross-channel communication from customers and employees? Helping to respond to emails and messages, and screen/ direct phone calls? Organize meetings and conferences and taking notes.? Maintain office supplies and equipment.? Perform administrative tasks as needed.? Assist with operational tasks as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Jul 24, 2024
Canton, MI
|
Administrative Assistant
|
Perm
|
$55k - $70k (estimate)
{"JobID":370500,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-83.4749090909091,"Longitude":42.3028181818182,"Distance":null},"State":"Michigan","Zip":"48188","ReferenceID":"DGO-717070","PostedDate":"\/Date(1721812538000)\/","Description":"Insight Globals client is one of the largest home improvement companies in Michigan and Ohio, serving homeowners with premium products, warranties, and the best customer experience in the industry. We are actively seeking an experienced Executive Assistant to the CEO. This position serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company. This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance. This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed. Day to Day: Manage the CEOs calendar, book meetings/appointments, and proactively anticipate scheduling conflicts. Coordinate travel arrangements, including flights and lodging. Provide administrative support for special projects including research and data analysis. Manage personal appointments, errands, and household tasks as needed. Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Canton","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Bachelors degree in business administration, communications, or related field. 5 + years of experience as an executive assistant supporting C-Suite executives. Excellent organizational, time management, and multitasking skills in a fast-paced environment. Discretion and confidentiality with sensitive information.","Skills":"? Background in home restoration (roofing, windows, handyman services, etc.) or construction","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":70000.0000,"SalaryLow":55000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Insight Globals client is one of the largest home improvement companies in Michigan and Ohio, serving homeowners with premium products, warranties, and the best customer experience in the industry.... We are actively seeking an experienced Executive Assistant to the CEO. This position serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company. This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance. This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed. Day to Day: Manage the CEOs calendar, book meetings/appointments, and proactively anticipate scheduling conflicts. Coordinate travel arrangements, including flights and lodging. Provide administrative support for special projects including research and data analysis. Manage personal appointments, errands, and household tasks as needed. Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Mar 20, 2023
Chicago, IL
|
Administrative Assistant
|
Contract,Perm Possible
|
$42 - $52 (hourly estimate)
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Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 02, 2024
Tempe, AZ
|
Administrative Assistant
|
Perm
|
$50k - $62k (estimate)
{"JobID":384260,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-111.886454545455,"Longitude":33.4522727272727,"Distance":null},"State":"Arizona","Zip":"85281","ReferenceID":"HSW-738498","PostedDate":"\/Date(1727878464000)\/","Description":"A large and reputable university in Arizona is looking for an experienced and skillful Executive Administrative Assistant to join their collaborative and fast-paced team. This individual will report directly to the Vice President \u0026 Chief Operating Officer. This team is looking for someone highly organized and a skillful communicator, with effective methods for multitasking and triaging diverse requests and tasks. This includes managing and scheduling multiple (sometimes urgent and critical) meeting and travel requests simultaneously with internal and external stakeholders; managing executive calendars; predicting, preventing, and when necessary, remedying scheduling conflicts; answering emails and messages promptly; supporting planning and day-of coordination for events and VIP visits; anticipating and articulating needs, requests, and potential problems before they arise; and is energized by and can also remain calm and grounded within a fast-paced environment. The ideal candidate will also be professional and can engage with senior leaders within the company and the state across multiple fields and sectors, including higher education, medicine, public health, government, industry, and philanthropy. This person will work closely with other university offices and external stakeholders to coordinate executives involvement in university events and VIP visits, including identifying and saving dates, sending calendar invites and details, securing agendas, putting together and sharing supplemental materials (e.g., headshots and bios), and assisting with any day-of logistics to ensure events, meetings, and visits go smoothly. This individual will also provide back-up to other staff in the office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Administrative Assistant","City":"Tempe","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-5 years of experience as an Executive Admin supporting executives/ senior leadership-Extensive experience managing multiple high-priority activities in a fast-paced environment requiring considerable independence of action.-Experience scheduling multiple (sometimes urgent and critical) meetings and travel requests simultaneously with internal and external stakeholders.-Must feel confident engaging with senior leaders within and the state across multiple fields and sectors, including higher education, medicine, public health, and government.-Experience coordinating travel for executive leaders including local, national, and international.","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IGH","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":62000.0000,"SalaryLow":50000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
A large and reputable university in Arizona is looking for an experienced and skillful Executive Administrative Assistant to join their collaborative and fast-paced team. This individual will report... directly to the Vice President & Chief Operating Officer. This team is looking for someone highly organized and a skillful communicator, with effective methods for multitasking and triaging diverse requests and tasks. This includes managing and scheduling multiple (sometimes urgent and critical) meeting and travel requests simultaneously with internal and external stakeholders; managing executive calendars; predicting, preventing, and when necessary, remedying scheduling conflicts; answering emails and messages promptly; supporting planning and day-of coordination for events and VIP visits; anticipating and articulating needs, requests, and potential problems before they arise; and is energized by and can also remain calm and grounded within a fast-paced environment. The ideal candidate will also be professional and can engage with senior leaders within the company and the state across multiple fields and sectors, including higher education, medicine, public health, government, industry, and philanthropy. This person will work closely with other university offices and external stakeholders to coordinate executives involvement in university events and VIP visits, including identifying and saving dates, sending calendar invites and details, securing agendas, putting together and sharing supplemental materials (e.g., headshots and bios), and assisting with any day-of logistics to ensure events, meetings, and visits go smoothly. This individual will also provide back-up to other staff in the office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 03, 2024
Los Angeles, CA
|
Administrative Assistant
|
Perm
|
$100k - $125k (estimate)
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Insight Global is looking for an experienced Executive Assistant to join the world's largest manufacturer of plastic and PVC pipes, leading the way in the manufacturing industry. This is a full-time,... permanent role located in Los Angeles, CA and provides competitive compensation and benefits. This is a hybrid role, requiring in-office presence at least 4 times per week.In this role, the Executive Assistant will support two leaders- one on the finance and bookkeeping side, and one on the operations side. This involves calendar and email management, personal assistance, office management, bookkeeping and private bank administrative support, and additional ad hoc tasks as necessary. To be successful in this role, it is imperative that this individual be comfortable in a changing environment involving the management of multiple stakeholders. In addition, this individual must be fluent in Mandarin.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 23, 2024
New York, NY
|
Administrative Assistant
|
Contract,Perm Possible
|
$35 - $44 (hourly estimate)
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Insight Global is looking for an Executive Assistant to join one of our largest global financial clients in Manhattan. This person will be reporting to a Vice President that oversees two of the... largest LOBs at this bank. On a day to day this person will be responsible for the following: Proactively manage calendar appointments in multiple time zones.Accommodating to last minute changes and urgent business needs as required.Set the approach for how the VPs spend their time and proactively manage calendar based on this strategy, top priorities and when they will be in office.Actively flag and problem solve constraints such as determining delegates when attendees are unable to attend and ensuring read-ahead materials are provided when required.Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists and compiling information i.e., mid & year end feedback.Manage the team calendar and ensure it is both up to date and accessible Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.Arrange and manage meetings, including scheduling of conference rooms, coordinating food, logistics, etc.Assist in tracking team expenditure and monitor T&E and budget.Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks. Assist in preparing select PowerPoint presentations Perform other related projects and duties as requested.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 29, 2024
Miami, FL
|
Administrative Assistant
|
Contract-to-perm
|
$43 - $54 (hourly estimate)
{"JobID":388260,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-80.173,"Longitude":25.7901818181818,"Distance":null},"State":"Florida","Zip":"33130","ReferenceID":"SEA-743570","PostedDate":"\/Date(1730164581000)\/","Description":"We are hiring for an Executive Assistant (EA) in Miami, Florida. While this role will primarily be remote, there will be some expectations for in-person support in the Miami area, as such, we will only be considering local candidates at this time. You will provide support to the CEO by way of managing schedules, end-to-end detailed travel coordination, handling communications, and more. The right candidate for this role will be exceptionally organized, highly proactive, detail oriented, able to quickly adapt and have excellent communication. To ensure seamless travel, you will need to be available \"on-call\" to address urgent matters, particularly during extensive CEO travel internationally. Act as a liaison to senior management teams, the board of directors, and key business partners. Manage and maintain calendars and coordinate appointments, internal and external meetings, and conference calls, with stakeholders, board members, clients, and other executives. This includes extensive rescheduling, ensuring that all meeting logistics are taken care of. Plan, coordinate and communicate employee events such as group meetings, off-sites and all-staff forums. Arrange and book all travel, while managing budgets. Proactively prepare detailed travel itineraries and ensure seamless transitions during travel. Proactively track and manage travel changes, cancellations, or delays, and adjust schedules accordingly.Manage and submit expense reports and reconcile budgets for the CEOs office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Miami","ExpirationDate":null,"PriorityOrder":0,"Requirements":"3 - 5 years experience in an administrative support role, preferably having previously supported a C-level executive. Local to Greater Miami area \u0026 available for occasional onsite meetups. Extensive knowledge of Googles G-Suite.Ability to maintain the highest level of confidentiality and sensitive information. Availability to be on-call, particularly during CEO travel.Budgetary and expense management experience.Calendar management, meeting prioritization, tracking of deadlines, etc. End-to-end travel coordination, booking and management experience (i.e. flights, cars, accommodations, etc.).","Skills":"Experience with Altour for travel/booking. Passion for gaming/video games. Interest in blockchain technology and/or NFTs.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":54.0000,"SalaryLow":43.2000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
We are hiring for an Executive Assistant (EA) in Miami, Florida. While this role will primarily be remote, there will be some expectations for in-person support in the Miami area, as such, we will... only be considering local candidates at this time. You will provide support to the CEO by way of managing schedules, end-to-end detailed travel coordination, handling communications, and more. The right candidate for this role will be exceptionally organized, highly proactive, detail oriented, able to quickly adapt and have excellent communication. To ensure seamless travel, you will need to be available "on-call" to address urgent matters, particularly during extensive CEO travel internationally. Act as a liaison to senior management teams, the board of directors, and key business partners. Manage and maintain calendars and coordinate appointments, internal and external meetings, and conference calls, with stakeholders, board members, clients, and other executives. This includes extensive rescheduling, ensuring that all meeting logistics are taken care of. Plan, coordinate and communicate employee events such as group meetings, off-sites and all-staff forums. Arrange and book all travel, while managing budgets. Proactively prepare detailed travel itineraries and ensure seamless transitions during travel. Proactively track and manage travel changes, cancellations, or delays, and adjust schedules accordingly.Manage and submit expense reports and reconcile budgets for the CEOs office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .