Job Search Results for executive assistant

A client of ours is seeking an Executive Assistant to join the team. The Executive Assistant will provide high-level administrative support to the Executive Chair, CEO, and CCO. Reporting directly to... More them, this position provides administrative support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the administrative staff of the company?s principal shareholder and to senior management, organizes and coordinates executive outreach and external relations efforts, and oversees a variety of special projects.Qualified candidates must be creative, adaptive, and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, preserve confidentiality, and the ability to maintain a realistic balance among multiple priorities emanating from varied senior executives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant who will play a vital role in supporting a corporate leader by managing a wide range of administrative tasks with professionalism and discretion.... More Daily responsibilities include maintaining calendars, coordinating site visits, arranging travel, and processing expense reports. You will prepare and distribute executive correspondence, revise and review operational documents such as reports, presentations, and contracts, and ensure timely communication across departments. You will also organize meetings and conferences?both on-site and off-site?handling logistics such as hotel bookings, itineraries, and meal planning. Additional responsibilities include, maintaining an efficient filing system, and upholding strict confidentiality while providing priority updates to the executive team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global?s is working with a fast-growing agricultural tech company expanding into the U.S. market. The company develops innovative, sustainable solutions for managing water ecosystems and... More infrastructure in agriculture, with a strong focus on the cattle ranching sector.We are seeking a highly capable Executive Assistant to support the CEO in driving business growth and operational excellence. This role combines executive support, customer and investor relations, and travel coordination, and is ideal for someone passionate about the western lifestyle and agricultural innovation.Key ResponsibilitiesProvide executive-level support including calendar, travel, and meeting management.Coordinate communications with Platinum and Corporate Customers, Investors, and Stakeholders.Assist with office operations and executive administration.Travel with the CEO to ranch visits, events, and conferences.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

With over 55 years in business, we are proud to be the largest estate law firm west of the Mississippi, headquartered in Arizona. We are seeking a highly skilled Executive Assistant to serve as the... More right hand to our Managing Partner, supporting high-level operations and confidential matters.Provide executive-level support including calendar management, travel coordination, and meeting preparationHandle sensitive and confidential information with discretionServe as a liaison between the Managing Partner and internal/external stakeholdersAssist in legal documentation, correspondence, and administrative tasksAnticipate needs and proactively manage prioritiesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly proactive and detail-oriented Executive Assistant to support the Chief Marketing Officer (CMO) and broader creative marketing leadership. This role requires exceptional... More organizational skills, flexibility, and the ability to manage high-priority, fast-moving requests from the C-suite, particularly from the CEO. The ideal candidate thrives in dynamic environments, anticipates needs, and operates with minimal oversight.Key Responsibilities:-Manage complex calendars and scheduling for the CMO and executive team, including client meetings and cross-functional alignment.- Respond to meeting requests and inbox communications within a timely manner.- Coordinate and confirm meetings with internal and external stakeholders, ensuring alignment and timely follow-ups.- Book and manage domestic and international travel, creating comprehensive itineraries tailored to meeting schedules and executive preferences.- Drive the creation and formatting of decks and presentations, collecting input from team members and ensuring timely submission.- Monitor team sentiment and flag issues or delays proactively.- Act as a liaison across departments to ensure the company is represented effectively in all engagements.- Follow up on deliverables and deadlines, maintaining accountability across teams.Pay Rate: $70/h r- $85/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires exceptional coordination skills,... More discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:Calendar & Task ManagementManage complex calendaring, scheduling, and coordination of meetings, tasks, and deliverables.Ensure alignment of schedules and priorities across leadership and administrative teams.Travel & LogisticsArrange domestic and international travel, including accommodations and itineraries.Coordinate staff functions, offsites, and events as needed.Communication & DocumentationTranscribe meeting notes and prepare high-quality written materials including presentations, spreadsheets, and reports.Proofread and edit documents for clarity, accuracy, and consistency.Collaboration & CoordinationLiaise with internal teams and external stakeholders, including government personnel, to facilitate smooth communication and execution of initiatives.Partner with other administrative professionals to ensure leaders are aligned on outcomes and timelines.Confidentiality & ProfessionalismHandle sensitive information with discretion and maintain strict confidentiality.Represent the executive office with professionalism and integrity.Hourly Pay Range: $22-24/hourWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly organized and driven Executive Assistant/Project Manager to join our client?s team in the Kansas City Metro area. This role will report directly to the Senior Vice... More President of Operations and will be instrumental in supporting strategic initiatives and operational excellence across the organization.Key Responsibilities:? Workshop Planning & Execution: Lead the coordination and delivery of multiple corporate workshops annually across various markets. Responsibilities include managing logistics, liaising with external vendors, securing accommodations, scheduling coaching sessions, and organizing virtual training programs.? Executive Support: Provide high-level administrative support to the Senior Vice President of Operations, including calendar management, expense reporting, and handling other executive-level tasks.? Cross-Functional Collaboration: Work closely with internal teams and external partners to ensure seamless execution of programs and initiatives.? Process Improvement: Identify opportunities to streamline operations and enhance the efficiency of program delivery.Ideal Candidate Profile:? Self-motivated and results-oriented with a proactive approach to problem-solving.? Exceptional attention to detail and organizational skills.? Proven ability to manage multiple high-priority tasks in a fast-paced environment.Strong communication and interpersonal skills, with the ability to build relationships across all levels of the organization.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Assistant to join one of their private equity clients in Midtown, New York City. The Executive Assistant will support senior professionals with calendar and... More travel management, meeting prep, expense reporting, vendor coordination, database maintenance, presentation development, and general office operations. Responsibilities:?Oversee executive calendar management, including scheduling and coordinating meetings and calls?Prepare and circulate meeting agendas, presentations, and related materials?Review and submit expense reports with proper documentation and timely processing?Arrange comprehensive travel itineraries, including flights, ground transportation, and accommodations?Serve as a liaison with vendors; manage invoice review and budget reconciliation?Support building operations, including access coordination and facilities management?Maintain structured and accessible electronic filing systems?Compile and distribute weekly call materials; update and monitor deal activity in DealCloud?Assist the compliance team with internal reporting and documentation?Manage procurement of office and IT supplies?Organize and execute team and office events such as annual meetings and offsites?Facilitate recruitment processes and onboarding for new hires?Provide support for portfolio company documentation and reporting needs?Oversee pantry and supply closet inventory, including ordering and restockingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less