Job Search Results for executive assistant

Insight Global is seeking an Executive Assistant for a company based out of Shakopee, MN. The position requires going onsite 5 days a week in Shakopee (onsite opportunity, not hybrid). As the... More Executive Assistant, you will craft correspondence, prepare reports and presentations. You will help create agendas to meetings and document notes from the meetings. You will also communicate daily with personnel from all levels of the organization, both internally and externally, and you will screen correspondence from visitors and manage the executive calendar. You will also arrange domestic and international travel.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an experienced Executive Assistant to support an political appointee within the DOD. This customer provides direct support to the Secretary of Defense so this role will... More be fast-paced and demand a dynamic individual. The candidate will be responsible for scheduling and deconflicting calendars, coordinating meetings, arranging travel, assisting with drafting of memos, and other duties as necessary in support of the mission. This is a high visibility role and a great opportunity to work in an office handling the nation's most pressing issues. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Appointment schedulingWorking multiple calendarsAll Microsoft suite - pPT, excle, and outlookStrong Customer Service- answeringPreparing agendas for mmeetingsExposure to executive-calling to RSVP to... More events, and asking about events Handling RSVP and invites We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A music industry client of Insight Global is looking to hire an Executive Assistant in Beverly Hills. This role will be fully on site and will be supporting a CEO and Vice President. This person will... More be responsible for calendar management, expense tracking, studio and property management, meeting vendors, preparing business reports, and supporting events. The team needs an individual who is detailed oriented, constantly updating the assistant guide, and organized, to keep up the schedules for two high level executives while operating with discretion. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Executive Assistant for a Real Estate Investment Firm in Newport Beach, CA. The Executive Assistant will play an integral role in the daily operations of the company and... More contribute to its overall success. This position will assist their top executives along with back-up support for other senior executives. The Executive Assistant works with the Administrative Support Department that acts as a cohesive team to ensure the office runs smoothly. The ideal candidate is a person who enjoys assisting others, has a positive attitude, can work independently, has keen attention to detail, demonstrates reliability, pro-activeness, strong communication, organization, time management techniques, and can work as a team player. The Executive Assistant will perform the responsibilities generally described below, as well as any additional duties needed to support the overall objectives of the company. Responsibilities:? Manage Office and office related communication.? Assist with Executive's travel arrangements.? Assist with Executive expense reporting through Certify.? Assist in managing email communication. ? Assist in calendar schedules for top company executives using Outlook, Teams and Zoom.? Schedule and assist in the preparation of meetings and manage action items through completion.? Produce reports and meeting materials via PowerPoint and other Microsoft programs.? Act as point of contact between executives and internal or external partners.? Arrange inter office events, or meetings by arranging facilities and catering, issuing information and invitations, and controlling event budget.? Assist in answering company phones.? Maintain conference rooms and conference room schedules.? Monitor and order parking cards, office supplies & office machines supplies.? Scheduling delivery services, Fedex, UPS & Eclipse. ? Maintain company contact list.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Administrative Duties and Correspondence 50% Handle travel arrangements for Senior VP Prepare petty cash reimbursements, mileage claims and travel expense reimbursements for Senior VP When... More requested, provide administrative support to other Assistant Vice Presidents in the absence of their administrative specialists. Assist with correspondence, PowerPoint and Excel materials to support presentations, reports and proposals for internal and external audiences Provide copyediting for all written materials. Team Meetings Coordination and Special Projects 25% Attend and coordinate leadership meetings (Cabinet) Manage Team (all-staff) meetings and FLF meetings (all fundraising staff) Act as lead planner for all-staff events such as retreats and recognition events Compile and record monthly and yearly reports for the Senior VP, assist with special projects as needed. Provide administrative support for high-level fundraising volunteer committees Calendar Management 25% Calendar management for the Senior VPo Schedule meetings, appointments, conferences, interviews and informal get-togethers with staff. Secure briefings and materials for these engagements.o Schedule donor visits, gather all necessary materials, and ensure that the donor has directions, parking instructions, and is met at the reception desk. Set up meeting rooms for attendees.o Maintain list of assistants for executives, faculty, UW colleagues and donors as contacts.o Receive and screen meeting invitations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Executive Assistant for a customer in the Detroit area. The Executive Assistant provides a high-level administrative support to the Office of the CFO. The Executive... More Assistant serves as the primary point of contact for internal and external matters pertaining to the CFO. The position also serves as a liaison to the Chief Executive Office and Commission Staff. The Executive Assistant must be creative and enjoy working within a small, financial environmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Management of executives communication including e-mails, incoming calls and mail. Refers inquiries as appropriate or gathers information for follow-up. Acts as a liaison or point of contact and... More resource for staff, visitors, and various departments.Manages and maintains executives active calendar to include appointments, meetings, conferences and other event arrangements.Will organize and arrange complex travel plans to include itineraries, agendas and all trip logistics.Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.Responsible for coordination of monthly executive staff meetings and will provide/ distribute agendas and materials ahead of time.Compile special reports, letters, and memos using various software tools, including Word, Outlook, Excel, and PowerPoint. Will prepare and edit presentations and other documents.Prioritizes conflicting needs; handles matters proactively, and follows through on projects to successful completion, often with deadline pressures.Assists with special event planning and coordination function, including determining attendees, flow of information to attendees, catering, location, etc.Will assist with processing and organization of expense reports.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight global is looking for an Executive Operations Assistant to join the team on-site for a Construction and Engineering company in the Phoenix, AZ area. As the face of the company some duties... More will include the greeting/ introduction of candidates that are filling out applications, interacting weekly with workers on-site, communicating with internal employees on a daily basis, and always possessing demeanor. This person will be directly responsible for overseeing and organizing the work calendar and schedule of the COO at this company. This will include scheduling meetings, lunches, accounting for travel time around Phoenix, fielding emails/calendar invites, and understanding the priority of certain calendar events within Microsoft Outlook and Teams. Alongside this, they will also be responsible for the organization and execution of company events. Events will occur quarterly, weekly, and monthly where they will need to organize logistics, procure catering, and will be responsible for setting up the event. With the organization of events this person will also need to be willing and able to drive across the Phoenix metropolitan area to meet with the team and set up events. Additionally, this person will also be responsible for certain document control and updating and distributing certain reports. Overall, this person will need to possess exceptional organizational skills, be self-sufficient, willing to grow and learn, and fit into the culture of the company.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less