Job Search Results for executive assistant

Insight Global is seeking an executive assistant for mission critical federal projects in Wisconsin. The candidate will be looking at multiple data sets, organizing them to present to management, and... More attending high level meetings. Management includes c-level executives and government officials overseeing engineering production on a national scale. We are looking for someone well versed in PowerPoint and presentations.The pay for this position is between $38-48hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

One of our top financial services clients is looking for an Executive Assistant to join their team. This person will provide administrative support to a department or an individual. Duties may... More include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. This person may be required to work on special projects. Strong communication skills and organizational skills are essential. This role is hybrid, 3-4 days on site in their Miami office. Pay range for this role is from $25 - 33/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Globals client is one of the largest home improvement companies in Michigan and Ohio, serving homeowners with premium products, warranties, and the best customer experience in the industry.... More We are actively seeking an experienced Executive Assistant to the CEO. This position serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company. This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance. This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed. Day to Day: Manage the CEOs calendar, book meetings/appointments, and proactively anticipate scheduling conflicts. Coordinate travel arrangements, including flights and lodging. Provide administrative support for special projects including research and data analysis. Manage personal appointments, errands, and household tasks as needed. Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Sr. Executive Assistant to support our SES customer in a fast paced DOD office at the Mark Center. This organization is critical to the advancement of emerging... More technologies and maintaining the United States advancement of critical technology areas. This individual will interact with different offices and high-ranking government officials to coordinate meetings, help draft memos and edit correspondence, and support the Director of Operations in day-to-day office matters. Hourly: 47-51/hr/hrSalary: 108,000-120,000We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking to bring on an Executive Administrator in support of a Government Contracting client. The EA will support the President and CEO of the company and will be responsible for... More the following: Email/Outlook management Schedule and confirm appointmentsArrange domestic and international travelOrganize appointments by routing correspondences and managing assignmentsManage calendars, meetings, and conferences for department personnelMaintain customer confidence and protect operations by keeping information confidentialUtilize Sharepoint for filing and retrievalPrepare printed materials in support of key meetingsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

This role will support both partners and associates in the Employment Litigation group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm,... More supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role. Responsibilities include the below:-Interface with clients, firm resources, and vendors on attorneys behalf-Book travel-Process expenses-Manage calendars and scheduling-Prepare engagement letters, open new matters, interface with New Business and Conflicts-Prepare basic correspondence such as client letters and memos-Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)-Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)-Enter, edit, release, and revise attorney time entries-Interface with finance and assist with billing-Set up and maintain document workspaces and serve as file keeper for case matters-Manage email distribution lists for teams and contact information for clients and vendors-Maintain list of court login/passwords and keep admissions up to date-Maintain memberships of bar associations, CLE credits and dues, etc.-Serve discovery and other substantive mailings/submissions-Order Certificates of Good Standing for Pro Hac Vice-Assist with hearing and trial logistics-Handle printing, copying, and binder creation-Process vendor invoices-Prepare audit lettersWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A large online retailer is seeking an Executive Assistant III to join their team. This person will support a local public policy team and provide administrative and substantive policy support for the... More director, including background research, briefing material preparation, policy writing, calendaring, expense reconciliation, travel booking, event planning and execution, and facilitating meetings and visits with external guests. The position requires superior attention to detail, high standards, writing/proofreading proficiency, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of discretion in handling confidential information and professionalism in dealing with senior executives inside the company and senior leaders and policymakers and staff outside of the company is important. The successful candidate will demonstrate an ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without knowing the total picture.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a seasoned executive admin to join an exisiting team with a large financial institution in the following locations- Charlotte, NC OR Plano, TX OR Pennington, NJ. This... More role will have a large responsibility of managing the regulatory, risk, audit, and global technology calendar for the CIOs and risk team. a.Manage the regulatory & risk calendar & make sure all the correct individuals are includedb.Creating a holistic view for all the meetings for risk and regulatory for CIO's within global technologyc.Work closely with the exec admins for all the CIO's within Global Technology to make sure we have the right people at meetingsd.Will have a backup - so both will be involvede.Will be involved in meetings1.Responsible for taking meeting minutesThere will also be opportunity to get involved in process improvement. Looking at processes and finding ways to simplify things within the overall risk organization.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A telecom construction company in Boulder, CO is looking for an executive admin/office manager to join their team. This individual will be the front of the office to greet both employees and guest as... More well as supporting c-level executives. There will be a multitude of tasks on a day-to-day basis including calendar management, communication and correspondence, travel arrangements both international and domestic, organizing documents and records as well as any other necessary support. This individual should have experience working as an executive admin supporting c-level executives, managing multiple calendars and a proven track record of thinking on your feet and providing solutions. You should possess strong written and verbal communication, proficient in Excel and experience booking travel for multiple people. This is a contract role with the possibility of converting to full-time employment and requires being onsite five days a week in Boulder, CO. Compensation is at an hourly rate of $36/hr to $38/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less