Job Search Results for Administrative Coordinator

A large medical device company is looking for a Regulatory Affairs Coordinator to help with compliance activities. The responsibilities include but are not limited to: RA Coordinator I1) Prepares,... More dispatches and files routine Regulatory Affairs documentation2) Collaborates with Regulatory Affairs staff to assure adequate prioritization, triage, preparation and dispatch of routine regulatory submissions and/or labeling creation3) Finalizes high quality submissions and labeling by editing and formatting documents while adhering to current regulatory guidelines, internal processes and procedures, style and document standards and utilizing company publishing tools, technology, and systems.4) Performs operational tasks including publishing, archiving and uploading of documents to document management systems/tools; organizes and maintains components of regulatory submissions and labeling including template preparation, scanning, printing and/or filing.5) Collects documents to import, edit and/or create in electronic documentation storage and retrieval systems.6) Establishes and organizes electronic structures for local storage of regulatory submissions and/or labeling, including migration and maintenance of regulatory documents.7) Participates on project teams for the publishing of regulatory documents and labeling creation.8) Provide authentication of documentation and support as a notary when needed.9) Compiles, manages, tracks and reports submission related metrics10) Coordinates legalization and/or apostille of regulatory documentation for Health Authority submissions as needed11) Routes documentation in the Quality Management Systems (e.g. QUMAS, Agile, etc.) as needed12) Conducts impact assessments for regulatory external requirements (e.g. standards, guidance documents, regulations, etc)13) Assists in preparing training materials and conducting training for users of electronic documentation systems and authors of regulatory documents.14) Maintains document design consistency for all documents to ensure compliance with company document design standards, including the use and maintenance/creation of templates.15) Helps drive process consistency and standards within assigned region. Collaborates with other team members to drive that consistency across all the regions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Support Spectrum Enterprise sales professionals by configuring, processing, and expediting order, contract, and quality control activities for complex orders. Ratify complex orders for completeness,... More accuracy and commission eligibility, and provide pre and post-sale monitoring, escalation and resolution support. Subject matter experts with the Enterprise end to end sales and ordering process; provide guidance and help-desk support to sales professionals, Order Operations, Client Services, and Service Delivery personnel to improve order accuracy and accelerate the sales and ordering process. Point of contact working with key stakeholders from partner teams to identify, develop, and initiate resolution plans with defective opportunities throughout all stages of the sales & ordering process.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is looking for a detail-oriented and proactive Video Conferencing Coordinator in our Kansas City office to oversee all aspects of video conferencing operations within our organization. The... More successful candidate will be responsible for managing video conferencing systems, scheduling meetings, providing hands on technical support, and ensuring the smooth execution of virtual events and conferences. The candidate must be customer service-oriented, able to communicate effectively both written and verbal form with all levels of employees including firm leadership and management. This job will focus on high level customer service within the video conferencing field.Targeting $65-$75K salaryWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Patient Support Network?Coordinate Support Group Meetings, including assembling and mailing invitations.?Provide support for Zoom accounts for Support Groups, including adding and maintaining... More licenses, setting up accounts, and scheduling Zoom trainings.?Assist with the administration of the A1F Educational Scholarship Program by reviewing applications for completeness, following up with applicants, maintaining accurate records, and entering data in the Raiser?s Edge database.?Monitor patient program email inboxes regularly, respond to inquiries, and route messages to appropriate staff as needed.Events?Support registration processes for Education Days and the National Conference, including entering registrations, cleaning and deduplicating data, generating and distributing reports.?Update and maintain hotel rooming lists for A1F Education Days and the National Conference, coordinate with hotels, and send reservation confirmations.?Administer CRCE Certificates for Education Days, including reviewing requests, verifying attendance, creating and distributing certificates, and maintaining AARC records and Raiser?s Edge data.?Support the Patient Outreach Manager to administer Support Group Leader (SGL) Grants and First-Time Attendee Scholarships for the A1F National Conference. Verify eligibility, maintain documentation, follow up with applicants, and track all information in detailed spreadsheets.?Assist with event preparation for A1F Education Days and the National Conference, including producing name badges, tent cards, registration and packing lists, and coordinating event shipments.Admin?Develop and manage timelines and checklists for patient program initiatives.?Coordinate scheduling for Patient Programs department, including volunteer meetings, quarterly SGL calls, Doodle polls, Zoom and Teams meetings, and Outlook calendar invites.?Work with approved travel agents to book flights and resolve travel issues for speakers, volunteers, and scholarship recipients.?Process expense reports and reimbursements for speakers, volunteers, and patients.?Support accounting processes by coding AMEX charges, maintaining invoices, and organizing financial documentation.?Conduct data entry in Raiser?s Edge database for Patient Programs.?Assist with Patient Programs and Services committee meeting minutes transcription.?Maintain and organize department files and invoices in the shared drive.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Advanced Practice Coordinator-Oncology & Cellular Therapy provides administrative leadership to advanced practice providers within the department. Responsibilities include but are not limited to:... More Recruitment, retention, and orientation of APPs, Education, training, onboarding, coordinating schedule and ensuring appropriate staffing, process improvement, quality improvement, engagement in FACT accreditation and re-accreditation, expert in FACT requirements, coordination of Advanced Practice for FACT, facilitation of professional development opportunities for advanced practice, providing annual evaluation of staff, cost center management, facilitation of advanced practice budget, completion of bi-weekly payroll. Will also provide bedside clinical services to both the inpatient and outpatient clinical units and build the team. The salary range for this position is $135-155K with bonus and relocation options.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and... More effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Manage daily office operations from administrative oversight, repair coordination, and vendor management- Assist in financial tracking from monitoring office expenses to invoice management- Foster... More a positive work environment that creates the foundation to a healthy work culture- Ensure compliance to with all health and safety standards Insight Global is looking for an Office Manager for one of our clients in the IT space. In this role you will be responsible for daily office operations from administrative oversight, finance assistance, and safety compliance to foster a positive workplace experience for all internal employees. This is a contract to hire position located onsite 5 days a week in San Francisco. We are looking for someone who has a passion for creating an impactful workplace experience and a collaborative environment!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an experienced Accounting Clerk. The Accounting Clerk will ensure that the. The Accounting Clerk will work under the supervision will assist work efforts to support the... More group.Duties may include, but are not limited to, the following:? Receives, reviews, and verifies documents and reports for proper authorization for payment, appropriate codes, vendor's number and other information.? Matches invoice documents with receiving reports or packing slips using calculator, vendor's price list, reports or logs, and County contracts.? Calculates/verifies and adjusts accounts or reports.? Dispenses/receives documents or supplies.? Calculates checks/cash; and prepares, batches, groups and organizes deposit permits according to County Policies and Procedures.? Prepares and distributes bills for department services, including medical services.? Verifies data/information using printouts, a calculator, a computer (including databases) or various methods of communication.? Tabulates data in order to produce statistical reports, comply with federal/state regulations, and monitor internal operations and security.? Updates and makes corrections to existing financial records; tracks and logs in work.? Files documents and information chronologically, numerically, or alphabetically; searches, locates, retrieves, and tracks files from manual or computerized systems.? Checks files for completeness/accuracy and routes to the appropriate party/location for correction or processing.? Answers questions from customers, provides information on the status of accounts, and verifies information.? Performs administrative clerical support tasks, such as: transfers calls or takes messages; photocopies documents as needed or requested using photocopiers, printers, or data storage devices; makes back-up copies and keeps records; and sends/mails information via inter-office, U.S. mail, e-mail or fax.Performs related duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Accident Benefits Clerk on behalf of a boutique civil law firm in Toronto that has been serving the community for over 35 years. This is a fantastic opportunity to join a... More small, dedicated legal team that values precision, client advocacy, and long-term relationships.The ideal candidate will have a strong understanding of Statutory Accident Benefits (SABS) and Legal Expense Insurance (LET), and will play a key role in supporting the firms personal injury and civil litigation practice.Key ResponsibilitiesAssist lawyers in managing accident benefits files, including intake, documentation, and follow-up.Review and organize medical records, insurance forms, and legal documents related to SABS and LET claims.Communicate with clients, insurance adjusters, and healthcare providers to gather and clarify information.Prepare and submit accident benefits applications and supporting documentation.Track deadlines, maintain file organization, and ensure compliance with relevant legislation and firm procedures.Provide administrative support including scheduling, correspondence, and file updates.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less