Job Search Results for executive assistant

An employer is seeking a highly motivated and customer obsessed Executive Assistant to support the Director of Finance for a large project. This is an important area for this client, requiring strong... More focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the executive ensuring appropriate and timely action on deliverables.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Data and Analytics team is a fast-moving organization focused on building and delivering world class, innovative technologies as part of Utility Computing. We are on the forefront of machine... More learning and AI innovations.Daily Schedule: ? Provide complex calendar support for two L8+ managers? Assist in meeting planning such as scheduling Chime meetings and printing documents? Plan and organize team events, offsites, and virtual events? Order catering, reserve conference roomsBook travel and process expense reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly professional and business-savvy Admin/Executive Assistant to the CEO with strong experience in food manufacturing and production industry. This role requires a... More well-rounded individual who is exceptionally organized, technologically proficient, and capable of managing administrative, legal, and operational tasks with accuracy and confidentiality.The ideal candidate will support the CEO in supporting daily operations, managing communications and relationships with vendors, customers, and board members, coordinating executive schedules and travel, and ensuring compliance with regulatory requirements (FDA, USDA, and Customs). This position demands strong business acumen, discretion, and a warm, professional demeanor.Key Responsibilities:Executive & Administrative Support? Provide high-level administrative support to admin team prioritizing appointments, and coordinating schedules.? Arrange domestic and international travel for the CEO and executive team, including accommodation, itineraries, and logistics.? Coordinate board meetings and executive events, including scheduling, preparing meeting materials, and managing logistics for in-person director meetings.? Serve as acting Board Secretary, preparing agendas, taking and distributing meeting minutes, maintaining records, and supporting board communications.? Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO.? Maintain and organize digital and physical filing systems to ensure security, accessibility, and confidentiality.? Manage multiple projects simultaneously with professionalism and strong attention to detail.Business Operations & Vendor Management? Support vendor and customer relationship management, ensuring timely and professional communication.? Coordinate logistics and supply chain operations, including import/export documentation and Customs compliance.Regulatory, Legal, & Compliance? Maintain awareness of and support compliance with FDA, USDA, and Customs regulations related to food manufacturing and distribution.? Work closely with internal and external legal teams to prepare and manage contracts, agreements, and compliance documentation.?Maintain corporate governance records and ensure compliance with board and regulatory requirements.Financial Support? Support accounting and finance functions, including expense reporting, budget tracking, and financial record keeping.? Work within ERP systems to maintain accurate operational and business data.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Manager Assistant (MA) in the Enterprise CRM solutions (eCRMs) plays a critical role in supporting the eCRMs Vice President and their organization by contributing to a broad range of activities,... More including strategy, business planning, communications, and organizational management.The MA will be an integral part of the Executive Office and will report to the eCRMs VP. This individual will work across a wide range of initiatives to help ensure the smooth running of the office. The role is ideal for a quick learner and self-starter who has a proven record of excellence operating independently and within a high-performing team environment.Key ResponsibilitiesMaintain a clear understanding of work happening across the eCRMs leadership team and support in prioritizing these initiatives.Partner with VP to define, communicate, and drive execution of the strategic priorities and long-term vision for eCRMs.Draft impactful and executive-ready communications, presentations, and talking points for various executive audiences including CIO, EVP Steercos, and other senior leaders to support key business reviews, enterprise forums, and strategic discussions.Support the VP with business planning and operational processes driven through (leadership team meetings, PMP, hiring management, etc.).Design and oversee processes to ensure the smooth running of the office, such as hiring approvals and reporting, trip planning, and rewards & recognition programs.Manage relationships with the eCRMs leadership team, the ICRST Executive Office, and MAs in other lines of businessAddress ad hoc requests and requirements from the ICRST Executive OfficeGenerate internal communication content (Town Halls, Q&A Colleague Forums, roundtables)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Administrative Assistant to sit onsite 5 days a week at a small aerospace and defense business focused on composite structures and assemblies. They perform R&D, design,... More manufacturing, and testing of advanced technologies. The Administrative Assistant will provide essential support to the President/CEO and Financial Leads, ensuring smooth front-desk operations, office and inventory management, event planning, and financial administration. This role requires someone who can handle a dynamic, multi-hat environment with professionalism, discretion, and a proactive problem-solving mindset.Key ResponsibilitiesFront Desk and Office OperationsGreet visitors, receive mail/packages, and manage front-desk communications with a professional and courteous demeanor.Triage inquiries from customers and unsolicited vendors, determining when to escalate or route appropriately.Badge management and access control; coordinate with facilities to ensure spaces are secure and well-maintained.Maintain and monitor office supplies, kitchen supplies, and amenities (coffee/water), adhering to defined minimums and maximums for three sites.Coordinate with cleaners and facilities on maintenance and housekeeping needs; track service level and respond to issues as needed.Facilitate a clean, organized reception area and support basic office housekeeping tasks as required.Administrative and Back-Office SupportReceipt reconciliation and expense control for company credit cards; collect, verify, and follow up on receipts; act as the ?police? for expense accuracy.Support purchasing activities, including sourcing supplies, processing orders, and ensuring timely delivery.Inventory management for office and facility supplies across multiple sites; maintain accurate stock levels and reorder as needed.Document scanning, filing (physical and digital), and retrieval to support record-keeping and compliance.Assist with basic bookkeeping or invoicing tasks as appropriate; knowledge of QuickBooks is highly desirable.Prepare reports and pull data from various sources to support the leadership team (e.g., expense reports, inventory reports).Event Planning and CoordinationLead or co-lead planning for company events (e.g., holiday party, meetings), including venue research, reservations, and logistics.Manage announcements, attendee communications, travel arrangements, and hotel bookings for participants.Collaborate with team members to assemble gift packages, coordinate packaging events, and provide hands-on support during events.Work closely with the CEO and leadership team to ensure events align with company goals and timelines.Executive SupportProvide proactive administrative support to the President/CEO, Chief Financial Lead(s), and other leaders as needed.Assist with calendar management, meeting preparation, and logistics coordination for executive-level activities.Support special projects and cross-functional tasks as assigned by leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Quality Manager Assistant ? Job DescriptionOverview:The Quality Manager Assistant supports the implementation and maintenance of the Whiting-Turner Quality Management Plan (QMP) across construction... More projects. This role works closely with the Quality Manager, project teams, and document control personnel to ensure compliance, accuracy, and smooth inspection processes.Key ResponsibilitiesAssist in reviewing construction documents (drawings, specs, submittals) for accuracy and constructability.Support the development and execution of project-specific QMPs.Coordinate with third-party inspectors and Authorities Having Jurisdiction to streamline inspections.Help schedule and manage inspection walks and quality-related meetings.Document conformances and non-conformances, ensuring proper closure.Maintain drawing logs and ensure accurate PDF versions are stored for subcontractor use.Manage mass email notifications for site updates, closures, and safety events. [MUS1A -]Skills & QualificationsFamiliarity with construction processes and quality protocols.Strong organizational and communication skills.Experience with document control systems (e.g., Sitemetric, ACC).Ability to work collaboratively with engineers, architects, and field teams.Proficiency in Microsoft Office and construction software (e.g., Procore, Bluebeam).Additional NotesThis role may serve as a point of contact for permits and document control coordination.Opportunities for training and career growth are available through Whiting-Turner?s internal programs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As an Assistant Quality Manager you will play a key leadership role in ensuring the highest standards of quality across product development, launch activities, and ongoing operations. You will be... More responsible for managing internal quality systems, addressing customer concerns, and driving proactive quality strategies across multiple teams. Overseeing 9 reports, this role requires strong leadership, technical expertise, and the ability to work cross-functionally in a dynamic automotive environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Class A Commercial High-Rise Assistant Facilities Supervisor to oversee 24/7 operations and maintenance of building systems. This role works closely with the Facility Manager and... More helps carry out the strategy and ensures all equipment is operating efficiently. This individual will be supporting capital projects such as cooling tower replacements, while ensuring timely completion of preventative maintenance. The team under this role is responsible for both operational continuity and maintenance execution across the property.Compensation: $130,000 to $150,000 per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet... More the complex needs of our clients in a fast-paced and dynamic legal landscape. King & Spalding is seeking an experienced professional to join our team as a Legal Practice Assistant in our Washington, D.C. office. In this role you will provide high level administrative and legal support to attorneys, with a primary emphasis to the D.C. Office Managing Partner. You will play a pivotal role in managing complex schedules, coordinating essential administrative and legal functions, and playing a key role in exceptional client service.Key Responsibilities:Provide direct administrative and legal practice support to the D.C. Office Managing Partner and additional attorneys as assigned.Open new clients and matters and prepare conflict of interest forms.Perform administrative responsibilities and collaborate with other administrative departments (e.g. Office Services, Finance, Records).Maintain and organize client and administrative filings for lawyers following established procedures.Prepare files using a document management system and maintain appropriate records for storage.Arrange and coordinate domestic and foreign travel including transportation, lodging, itineraries, and meeting materials.Maintain lawyers? contacts within our contact management system with accurate information and notes.Answer and screen calls, field inquiries, relay messages, and respond to client needs in a timely manner.Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.Draft routine correspondence and forms.Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers? biographies.Track, organize, and process expense reports, reimbursements, and check requests in a timely manner.Maintain Continuing Legal Education (CLE) records and assist with tracking compliance.Manage and coordinate lawyers? calendars, appointments, and meeting schedules.Collaborate with Marketing and various office departments to schedule and organize meetings and events, including office-wide gatherings led by the Office Managing Partner.Interface and establish ongoing positive business relationships with clients.Maintain confidentiality of lawyer-client relationship.Perform other related duties as required and assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less