Job Search Results for executive assistant

Insight Global is looking for a Secret cleared Administrative Assistant to sit in NW Washington, DC supporting a large government client. Responsibilities include but are not limited to:a.Prepare and... More develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence and responses include required elements; b.Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes;c.Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff from within agency and/or other Government agencies, various contract staff both on and off-site, and the general public;d.Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required;e.Schedule and maintain calendar of assigned meeting space within the organization;f.Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff;g.Have a thorough understanding of the mission, objectives, and organizational structure (both on and off-site, federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others.h.Communicate and interface with government and contractor executives (to include their assigned staff) to facilitate activities as assigned;i.Manage and maintain assigned file and records system in accordance with agency guidelines. j.Assist federal staff with the completion of time and attendance submissions and maintain records as required. Coordinate and track travel compensatory time and overtime leave. k.Assist assigned staff with official travel requirements, arrangements, enrollments, tracking, and vouchers. Develop comprehensive travel plans for the Director and Senior Leadership to include daily agendas, itineraries, and other relevant travel information. Activities include: supporting the Director, Senior Leadership, and assigned staff with preparation of travel arrangements, facilitating planning; arranging travel and motor pool requests; providing advice on pre-travel documentation and post-travel documentation required by the Federal Travel Regulation (FTR) processing claims; ensuring the Director and Senior Leadership is aware of all travel rules and applicable helpful information.l.Manage development initiatives, training, and maintenance of clearances and evaluation for all federal staff;m.Receive and direct telephone calls and visitors caller or visitor to appropriate staff as may be required.n.Search and retrieve documents from databases and files as requested; provide limited research to assigned staff as necessary. Prepare and coordinate documents for review by federal staff and distribution as required.o.Support assigned federal staff for duration of the workday. Contractor personnel assigned to senior leadership may work extended hours.p.Manage taskers for assigned staff and ensure timely response to all assignments. Analyze assigned tasks (routine and non-routine) and provide recommendations to accomplish the tasks to include strategies to mitigate risks to organization. Activities include adhering to tasker deadlines, simultaneously handling multiple tasks, assignments, and projects with speed and accuracy; maintain awareness of current organization initiatives, programs, projects, flash taskers, and ongoing issues.q.Manage office inventory and supplies, replenishing as needed. Activities include identifying, ordering, tracking, receiving, inspecting, delivering, and storing supplies. Order business cards for assigned staff. r.Facilitate the disposal of burn bags to include removing staples, binder clips, paper clips, etc. as necessary; s.Coordinate with facilities manager(s) to schedule office maintenance including replacing fluorescent tubes, scheduling janitorial services, etc. Activities include identifying the need for requests, submitting requests, and inspecting/tracking resultant services; t.Support incoming contractor and government personnel by coordinating with IT Service Desk and other organizations to ensure proper access is granted and revoked of facility/door access and logical access. Activities include establishing and implementing key control and access procedures; requesting turn-in of any issued keys by personnel who no longer require access to locked areas; reporting any occurrences of lost or duplicate keys/key cards; granting access to locked areas to Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance; changing lock combinations when personnel having access to the combinations no longer require access; u.Maintain and update front office standard operating procedures (SOPs); v.Perform analysis on front office tasks to ensure actions are thorough, effective and efficient; w.Analyze correspondence, reports, research, projects, notices and announcements and determines if applicable to organization. Administer correspondence via Microsoft SharePoint and assignment taskers to Senior Leadership and appropriate personnel; x.Lead, develop and/or execute various projects to improve administrative operations and effectiveness. Activities include conducting research, collaborating with developers to improve system functions (i.e., Microsoft SharePoint), reporting on topics/projects, making recommendations, and providing information; y.Attend Senior Leadership meetings and provide meeting notes, meeting minutes, or executive summaries of discussions. These notes fall under Federal recordkeeping requirements, and must be clear and concise; and z.Support the Director and Senior Leadership's ability to make well-informed decisions by conducting researching and assembling background information and material.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Provide recruiting support to a Talent Acquisition Manager and team. Support recruiting team in scheduling interviews, maintaining social media and career sites, manage logistics for university,... More career and diversity events. Executes special or continuous research-type work and data analysis tasks. Analyzes problems, determines approach, compiles, and analyzes available data and makes recommendations.Key Responsibilities - Maintain the Workday database to assist in data tracking of HR activities - Track and follow up on various actions items to ensure schedules and due dates are met. - Coordinate calendars to manage priorities and avoid conflicts. - Make candidate travel arrangements. - Order materials and equipment for recruiting events - Schedule and coordinate staffing for campus and other recruiting events - Develop and maintain file systems to include executive referrals and candidate pipelines - Track financial (and budget) information for various budget categories. - Assist in the creation/implementation of processes to support the organization- Coordinate campus activities and staffing for related events- Maintain database to track results of campus activities and pull-through ratios for interviews, hiring, etc. - Assist in preparing offer recommendations - Oversee compliance for background checks- Support the process for access to Confidential Unclassified Information- Work on searches and research tasks to support Talent Acquisition Manager - Other responsibilities as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Administrative Assistant for a small startup IT services company. The company has been in business for 4 years, and is excited to continue growing. The Administrative... More Assistant would be responsible for ad hoc responsibilites that include (but not limited to): * Providing administrative support to IT staff and executives * Manage office tasks like maintaining supplies, handling expense reports, and shipping/receiving * Create and proofread documents * Coordinate employee PTO, leave, and expenses * Must be confidential and have strong communication, computer, and organizational skillsA qualified candidate would be local to the North Houston area, and willing to go onsite 5 days per week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Responsible for organizing, directing, coordinating, overseeing, and supervising the activities of Public Works, including formulating policies and procedures- Assist in planning, directing, and... More coordinating 2 divisions simultaneously; Stormwater Maintenance & Street and Traffic Operations; comprised of about 30 total individuals- Responsible for identification and implementation of new asset management software to track work orders and metrics- Monitor budget and provide input during the annual budget process- Assist in formulating policies and procedures, involving staff participation- Participate in hiring and training personnel, and handling various personnel matters in cooperation with Human Resources- Prepare and maintain technical and administrative records and reports- Deliver formal presentations to the City Council and participate in meetings- Serve as alternate Assistant Incident Commander for natural disasters impacting the City, including coordination with relevant agencies- Respond to citizen inquiries and requests- Develop public bid packages for repair/construction of City-owned infrastructure and service contracts- Track and manage the renewal of service contracts- Review/update the Public Works Continuity of Operations Plan (COOP) annually- Act as a liaison with Federal, State, local, and other agencies- Knowledge of administrative procedures, rules, and regulations- Familiarity with pertinent Federal, State, and local laws and ordinances- Ability to supervise the work of others and prepare clear, comprehensive reports- Establish and maintain effective working relationships with associates and the general publicWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Typical Day in the Role Purpose of the Team: The purpose of this team is Global Customer Success - Data and AI: In contact with customers surrounding assistance with Data and AI. Key projects: This... More role will contribute to partnering with the executive office and providing backup support. They will support the travel expenses, calendaring, and other team support as needed throughout the organization. Typical task breakdown and operating rhythm: The role will consist of 40% calendaring, booking travel expenses, planning for summits, etc. and 60% providing regular team support.Compelling Story & Candidate Value Proposition What makes this role interesting? - This role provides the opportunity to see what its like to be a business manager as they will be working closely with them. Unique Selling Points: Excellent networking opportunity and work closely with executives. Great team culture as well.Candidate Requirements Years of Experience Required: 1.5 to 2 overall years of experience in the field. Degrees or certifications required: No degree is required to be eligible for this role.Disqualifiers: Candidates without admin experience will not be considered for the role. They are not looking for someone with office management or recruiting experience. They are looking for actual admin experience. Best vs. Average: The ideal resume would contain prior experience at Microsoft. They must be flexible, friendly, and comfortable talking to many different people. Someone with a growth mindset and excellent communication skills. Performance Indicators: Performance will be assessed based on SLAs and meeting deadlines.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is hiring a Restaurant Assistant General Manager to join the team and be responsible for the overall operations of the restaurant and bar (mostly front of the house operations). The... More Assistant General Manager will assist the GM in overseeing daily operations, including the opening and closing procedures, staff management, inventory control, and ensuring compliance with health and safety regulations. They will support the hiring, training, and development of employees and collaborate with the management team to create and implement strategies for staff motivation, morale, and retention. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global's top data client is seeking an Assistant Project Manager to be responsible for change and process improvement of this organization's training and onboarding process. This will require... More being extremely organized in record and document management. The team needs a centralized location for this process and documentation.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a talented individual to join one of our commercial real estate clients in Charleston, SC. This role will be working on a small team and will be wearing many hats to support... More overall business functions, marketing initiatives, client support and event planning. This person will be required to work on-site in downtown Charleston and will have some flexibility for a hybrid schedule. Day-to-DaySupporting Business Functions: *Provide comprehensive administrative support to the CEO *Manage calendars, schedule meetings, organize travel, and handle correspondence *Prepare and manage business documents and reports for executive decision-makingMarketing: *Develop and implement innovative marketing strategies to promote specific properties in the company's portfolio that are available for rent *Create engaging content for various platforms (social media, newsletters, etc.) to highlight events, tenant achievements, and community news. *Network with local businesses and organizations to enhance the company's real estate portfolio through increased visibility and reputation.Client Support: *Foster a sense of community among tenants through regular communication, events, and initiatives. *Encourage tenant interaction and collaboration, enhancing the overall environment of their properties. Event Planning: *Plan, organize, and execute various events at properties to foster community and collaboration among tenants. *Manage logistics, vendor relationships, and event promotion. *Track event outcomes and feedback to continuously improve the tenant experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is looking to hire an Assistant General Manager of Manufacturing Engineering. This candidate should have strong technical acumen in industrial automation and systems within... More a high-volume manufacturing environment, specifically, experience in designing new product and technology introductions, equipment projects (new and continuous improvement), process optimization, upgrades, and modifications. In addition to developing manufacturing equipment and processes, the ideal candidate will lead a team of technical manufacturing engineers and specialized engineering technicians to build and maintain these systems. They will work closely with R&D, Factory Design, Construction, Quality and Production to take new cell designs or design changes from initial concept through prototype development and into full production. This role will also ensure quality and safety of manufacturing operations, striving to create an environment that drives creativity, engineering first principles, and fostering an open, collaborative environment. Essential Duties: Manages several organizational segments or teams and be the key stake holder for large complex company programs.Oversees the preparation and final approval of project plans.Conducts or acquires cost analysis for development projects; prepares or delegates preparation of schedule of project completion dates.Ensures that projects are completed within budget and in an economical manner.Establishes and implements the strategic direction of the company's engineering and development initiatives.Collaborates with the company executive leadership to develop and meet organizational goals while supplying expertise and guidance on projects, operations, and systems.Identifies, recommends, and implements new technologies and systems to improve organizational processes and decision-making.Ensures that departmental decisions such as staffing, development, organization, hardware acquisitions, and facilities are in line with the organizations business plan and vision.Establishes, communicates, and implements engineering and development policies, practices, standards, and security measures to ensure effective and consistent operations.Maintains knowledge of emerging technologies and trends in engineering and development related to the organizations industry.Negotiates cost-effective contracts for the organization; coordinates and implements contractor's work.Judgement to compromise between process requirements, economic evaluation, operator effectiveness, and physical and health and safety hazards.Conceptualize new equipment design, development, testing, installation, and implementation of cell manufacturing equipment.Design and develop continuous improvement initiatives in safety, environmental, quality, cost, efficiency, and productivity objectives.Iterate engineering design to meet technical and functional requirements and lead vendors through mechanical, electrical and software design reviews.Ensure manufacturing lines meet uptime, availability and reliability metrics -- OEE, cycle time, quality.Drive high quality standards in everything we do such as process control systems, monitoring and managing key product metrics, consistency in documentation, and 5S initiatives.Engineering support for system upgrades, creating process plans, tracking budget costs, project schedules and developing countermeasures for timely completion of project goals.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less