Job Search Results for executive assistant

Role OverviewInsight Global is looking for an Assistant Director of Facility Services to support the Director by managing daily facility operations across all campuses. This role helps ensure... More buildings and grounds are safe, clean, functional, and well maintained. The Assistant Director supervises staff and vendors, oversees maintenance and custodial services, manages work orders, and assists with projects and improvements that support the college?s mission.Key Responsibilities? Oversee day-to-day facility operations including maintenance, custodial services, landscaping, mail services, shipping & receiving, and surplus materials? Supervise facility staff and coordinate schedules, assignments, and coverage? Manage preventive maintenance, repairs, and minor renovation projects? Oversee outside contractors for maintenance, housekeeping, and landscaping services? Troubleshoot facility issues related to HVAC, electrical, plumbing, and general building maintenance? Monitor and manage work orders using the Brightly system? Ensure compliance with safety standards, OSHA requirements, and college policies? Assist with purchasing supplies, managing inventory, and maintaining service vehicles? Support staff performance evaluations, training, and professional development? Collaborate with campus partners and Building Coordinators to ensure service needs are metAdjust schedules as needed to meet operational demands, including occasional evenings or weekendsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Assistant Project Manager. This role will be supporting mega capital projects in the greenfield power generation space.We are a company committed to creating diverse... More and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking a Plumbing Shop Assistant Supervisor to sit in Baltimore, MD. This individual will be responsible for the following: ?Reporting to the Supervisor or other senior managers as... More required. ?Liaising between the Supervisor and other employees.?Provide direction to the staff whenever the supervisor is off-site.?Inspect contracted work as needed.?Review all work orders before and after completion.?Provide mentoring/training to staff members.?Assist in hiring and training new employees.?Developing training materials and conducting training sessions and workshops.?Monitoring both individual and team job performance metrics through Maximo (CMMS). Inform supervisors of completed and outstanding work orders.?Providing staff with technical guidance and assistance.?Relaying productivity concerns to the Supervisor.?Preparing work schedules.?Assisting with other administrative tasks when required. ?Attend and participate in meetings regarding work to be done; attend training classes.?Must have the ability to respond to emergency needs 24/7 as requiredWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Property Manager is primarily responsible for supporting the Sr. Property Manager in ensuring smooth daily operations and delivering an exceptional workplace experience across the... More property. This position is critical to maintaining effective coordination with the Regional Manager and cross-functional teams, including leasing, construction, finance, accounting, and engineering, while serving as a key internal contact for property management activities and administrative functions. Responsibilities include accounts payable, accounts receivable, budgeting, work order scheduling and tracking, office administration, and customer and vendor relations and communications. The Assistant Property Manager reports to the Sr. Property Manager and follows an in-office schedule.A candidate will be able to work Monday-Friday from 9-6PM in Ashburn, VA. This is a tight-knit team and a great opportunity to get your foot in the door with a US-based leading institutional fund manager and real estate partner with over $13 billion deployed across key U.S. markets. Specializing in data center, residential, industrial, and office assets, this company has acquired more than 34 million square feet of Class A real estate and currently manages over 25 million square feet.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description: Assistant Project Manager (Construction)OverviewWe are seeking a highly detail-oriented Assistant Project Manager to support our Lead Project Manager on active construction projects.... More This role is critical to ensuring projects run smoothly by managing documentation, financial processes, and contract administration. The ideal candidate thrives in a fast-paced environment, is highly organized, and understands how to navigate internal and external stakeholders to get things done.Key ResponsibilitiesSupport the Lead Project Manager with day-to-day project operations and administrative tasksManage and process project documentation, including contracts, subcontracts, and change ordersCreate, track, and maintain change orders and associated project recordsReview and interpret contracts to ensure compliance and proper documentation flowHandle high-volume data entry across project management and accounting systemsAssist with financial tasks including invoice processing, tracking budgets, and payment coordinationCommunicate regularly with vendors and subcontractors regarding invoices, documentation, and project updatesEnsure all project-related information is accurate, organized, and up to date across systemsHelp streamline and maintain internal processes that support efficient project executionRequired QualificationsStrong attention to detail with a high degree of accuracyAbility to follow established processes and understand organizational structure/chain of commandExperience or familiarity with invoice processing and basic financial workflowsStrong communication skills, particularly with vendors and external partnersComfortable working in construction, accounting, or project management software systemsHighly organized with the ability to manage multiple tasks and deadlinesPreferred QualificationsPrior experience in construction, engineering, or general contracting environmentsExposure to contract management and change order processesExperience working with tools such as Procore, Sage, Viewpoint, or similar systemsWhat Success Looks LikeAccurate and timely processing of invoices and change ordersWell-organized and maintained project documentationStrong support of the Lead Project Manager enabling efficient project executionProactive communication with vendors and internal stakeholdersWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is expanding their Engineering Department and is seeking a highly motivated and detail-oriented Assistant Project Manager to support their Project Management team in... More delivering high-quality construction projects. This role is ideal for someone with a strong foundation in project management methodologies and a passion for teamwork, organization, and communication.Key Responsibilities:? Collaborate with project team members to identify and resolve issues efficiently? Support the submission of project deliverables, ensuring adherence to quality standards? Assist in preparing bid packages and managing procurement processes? Contribute to BOM and labor budgets, and help compile pre-job packages? Participate in site meetings and assist with field measurementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Assistant Project Manager to support large-scale electrical construction projects within data center environments. This individual will work closely with Project... More Managers, field leadership, and subcontractors to help deliver projects on schedule and within budget. The role is ideal for someone with hands-on electrical construction experience who wants to continue growing within a structured project management team while remaining closely tied to the field.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A fast-growing, family-owned wholesale distribution company is hiring a Store Manager In Training to support expansion at its San Jose location. This is a high-impact, promotable leadership role... More built to develop future Store Managers through a structured training program and direct mentorship from Branch and District leadership.You will oversee a team of 3?4 direct reports across sales counter, warehouse, and driver functions in a casual, team-oriented environment that is highly focused on customer service (100%) and operational execution. This role is ideal for someone stepping into higher-level leadership (ex: Assistant Manager level) who wants clear upward mobility in a company that promotes from within.Key responsibilities include:? Overseeing daily branch sales and customer experience? Mentoring, coaching, and developing a small but impactful team? Driving a customer-first culture and leading by example on the sales floor? Supporting branch performance goals (sales, margin, and operations)? Managing inventory, workflows, and adherence to SOPs? Partnering closely with leadership on process improvements and growth initiativesThis position is open due to company growth, creating strong long-term advancement opportunities into Store Manager-level leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an Assistant Project Manager (APM) to support a large-scale, multi year data center campus development. This role will be primarily on-site field based and responsible for day to day... More onsite oversight, with a strong emphasis on managing and monitoring the General Contractor (GC) and ensuring work is executed in accordance with owner standards, schedule, safety, and quality expectations.The APM will act as the owner?s eyes and ears in the field, helping drive execution while coordinating closely with the senior PM and broader internal stakeholder teams.This opportunity is ideal for a construction professional with data center, mission critical, or regulated construction experience who is looking to grow within owner?s side program management.Field & GC Oversight?Provide daily onsite presence to monitor construction activities across assigned scopes and phases.?Oversee and interface directly with the General Contractor and key subcontractors, ensuring adherence to approved plans, schedule, and quality requirements.?Verify construction activities align with owner standards, specifications, and safety protocols.?Identify field issues early and support resolution in coordination with the PM.Schedule, Quality & Progress Monitoring?Track daily and weekly construction progress against the master schedule.?Review short-interval plans, look ahead schedules, and work sequencing with the GC.?Assist in monitoring quality inspections, punch lists, and corrective actions.?Support audits, inspections, and formal acceptance activities.Coordination & Reporting?Support coordination between construction teams, design partners, commissioning, and operations stakeholders.?Prepare field reports, daily logs, photos, and status updates for leadership.?Assist with review of RFIs, submittals, and change requests from a constructability and schedule impact perspective.?Escalate risks, delays, or non conforming work to the ORPM in a timely manner.Safety & Compliance?Observe and reinforce site safety requirements and safe work practices.?Participate in safety walks, toolbox talks, and incident follow ups as needed.?Ensure compliance with permitting, inspections, and jurisdictional requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Assistant Project Manager to support a major construction initiative involving the expansion and renovation of a large convention center facility. This individual will... More join the project at the beginning phase of construction and play a key role in document control, RFI and submittal management, and overall project coordination. The project is a long-term, large-scale build valued in the hundreds of millions, offering strong stability and the opportunity to convert to a permanent role. This is an excellent opportunity for a mid-level construction professional looking to grow on a high-visibility, multi-year project.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less