Job Search Results for legal assistant

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Legal Administrative Assistant for a top legal services client. This candidate will support a busy Labour & Employment practice group by managing legal documentation,... More coordinating court and client-related schedules, maintaining organized file systems, and ensuring critical deadlines are met. The ideal candidate brings strong litigation knowledge, exceptional attention to detail, and a proactive approach to supporting legal professionals in a fast-paced environment. This is an excellent opportunity to join a respected law firm that offers competitive compensation, strong benefits, professional development opportunities, and a collaborative team culture.Day-to-Day:? Draft and transcribe legal documents and general correspondence? Coordinate court bookings, hearings, mediations, discoveries, and client meetings? Manage files, organize documents, update binders, and maintain filing systems? Prepare and maintain bring-forward systems and deadline reminders? Open, maintain, and close client files? Liaise with Billing Coordinators regarding monthly account production? Provide administrative support to the Labour & Employment practice groupComplete additional administrative duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Company Overview:Insight Global's client is one of the largest law firms in the area with over 60 attorneys in various office locations. Their record of success is built by considerable settlements... More in civil cases and acquittals in criminal cases, but they work in other areas including personal injury, workers compensation, family/divorce law, litigation, real estate law, and more. Company offers room for growth, great culture, and stability across teams.Role Overview: IG client is looking for a skilled and personable Legal Assistant to support the Business Law practice in our Dover, NH office. The ideal candidate is a professional with 2-5 years of experience, a desire to further their career in the legal field. For this position, every day is different, but the goal is: helping our clients to build businesses or find professional success in careful and informed ways. Some days, you?ll be talking to the clients directly, and others, you might be poring over documents in meticulous detail or supporting complex case files. No matter what the day brings, you?ll be working closely with attorneys.D2D:-Opening and closing client files-Coordinate conflict checks, prepare engagement letters, setting up and organizing client files in paper form and electronic format-Assist attorneys in preparing and organizing legal documents, correspondence, and pleadings-Maintain accurate and updated case files electronically and paper, including filing and indexing-Communicate directly with clients, witnesses, and other legal professionals-Manage calendars, deadlines, and case timelines-Perform other functions as requested or needed or assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Managing Case Files and DocumentationOrganize and maintain client files, medical records, accident reports, insurance correspondence, and litigation documents.Ensure all records are up to date and... More properly filed for easy access by attorneys.Obtaining and Reviewing Medical RecordsRequest medical records and billing statements from healthcare providers.Summarize treatment histories, calculate damages, and identify key information relevant to the client's injury claim.Drafting Legal DocumentsPrepare pleadings, discovery requests and responses, subpoenas, settlement demands, and other litigation-related documents for attorney review.Assist with filing documents in state and federal courts.Coordinating with Clients, Insurance Carriers, and Medical ProvidersServe as a primary point of contact for clients regarding case status updates.Communicate with insurance adjusters, medical providers, and opposing counsel to obtain information and facilitate case progression.Supporting Litigation and Trial PreparationTrack deadlines, court dates, and discovery schedules.Prepare exhibits, witness files, deposition materials, and trial binders to support attorneys during mediation, settlement conferences, and trial.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Professional Assistant to support the attorneys in the Litigation group of an AM 100 law firm. As a contributing team member, the Professional Assistant is proactive in... More balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.Essential Functions Demonstrate command of workflow; utilizing firm resources appropriately.Utilize ServiceNow, the firm?s task tracking software, to manage assignments.Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.Prepare legal documents for e-Filing and filing via PACER.Communicate directly and on behalf of attorney(s), including outside vendors.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data, keeping information currentMaintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.This role is 5 days in the firm's West Palm Beach office. Potential candidates must live within commuting distance of our Houston office to be onsite 4 days per week. In this role, you will report to the Office Administrator.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an experienced legal secretary to join to team at an AM100 law firm. The ARC Resource Specialist (Litigation Legal Secretary) virtually supports attorneys in delivering the... More highest level of service to internal and external clients. As a contributing team member, the ARC Resource Specialist, is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their own and the team?s work product, and maintaining client and firm confidentiality. The ARC Resource Specialist knows who the attorneys are, their personal preferences and work styles. This role has a hybrid working arrangement. Potential candidates must live within commuting distance the Philadelphia office to be onsite 4 days per week. In this role, you will report to the Director of Support Services. Essential Functions:?Create, edit, format and proofread documents, spreadsheets and presentations.?Prepare legal documents for court filing and electronic filing.?Promptly respond to attorney requests via written, verbal or electronic communication.?Effectively and efficiently manage work and information requests, including document management, scheduling and coordination of firm resources.?Help attorneys and team members apply new technology to improve efficiency and quality of work product.?Hands-off work with detailed instructions to team members to prevent any compromises in work product.?Smoothly handle multiple demands and shifting priorities across all firm offices.?Maintain Extranet data and FTP sites for attorneys and clients.?Perform other responsibilities as assigned.?Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is working with an AM 100 law firm's Houston office on a Professional Assistant opportunity to support the attorneys in the Litigation Practice Group in delivering the highest level of... More service to internal and external clients alike. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Houston office to be onsite 4 days per week. In this role, you will report to the Office Administrator.Essential Functions:Create, edit, format and proofread documents.Prepare legal documents for e-Filing and filing via PACER.Communicate to and on behalf of the attorneys using firm technology.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data.Maintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars.Coordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Administrative Assistant (Legal Office)Location: 626 E Broad Street, Suite 3000, Richmond, VA 23219Pay Rate: $20-$23/hourSchedule: 10-15 hours per week, 2 days per week (Tuesday-Thursday availability... More preferred, approximately 10:00 AM - 3:00/4:00 PM)Duration: 1-Year Contract-to-HireAbout the RoleA Richmond-based legal practice focused on plaintiff litigation, consumer protection, and workers' rights is seeking a reliable Administrative Assistant to support a fast-paced office environment. This position is ideal for someone who enjoys organization, client interaction, and administrative support within a professional legal setting.ResponsibilitiesGreet and assist clients during intake processesSchedule appointments and maintain calendarsPrepare, organize, and finalize legal paperwork and documentationProvide general administrative and office supportMaintain confidentiality and handle sensitive information appropriatelySupport attorneys and staff with day-to-day administrative tasksEnsure documents are accurately filed and organizedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking an Assistant Controller to join their federal team at their Navy Systems, York, PA plant. Under general direction, responsible for preparing, reporting, and analyzing financial... More statements in accordance with management and legal reporting requirements. Overall, responsible for the general ledger, planning and forecasting, monthly closing/reporting, and audit support. Must be able to communicate effectively with all levels of employees/management and have a working knowledge of GAAP.? Overall responsibility for General Ledger.? Prepare Journal Entries? Reconciliations with sub-ledgers? Prepare/Analyze accounts and trial balances? Lead Closing Process (monthly/quarterly/yearly) and generate/distribute financial reports.? Perform detailed Free Cash flow Analysis? Develop annual Plans and quarterly Forecasts and provide detailed variance analyses.? Contribute to the development, review, and distribution of accounting and internal control policies and procedures.? Complete required quarterly tax reports.? Assist with CAS (Cost Accounting Standards) audits.? Prepare annual incurred cost submittals.? Provide guidance and interpretation related to GAAP, FAR, and CAS. Develop and implement procedures to ensure compliance with FAR cost regulations, CAS administration including Disclosure Statement amendments, and other proper controls related to FAR and CAS compliance.? Develop, analyze, and update Estimates-At-Completion (EAC?s) for various government contracts.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a polished, proactive Executive Administrator to support the CEO of a higher education institution and act as a key partner across daily operations, executive communication, and... More strategic initiatives. This role sits at the center of the organization, regularly interfacing with senior leadership and the board, and requires strong professionalism, discretion, and executive presence. You will own critical administrative functions while managing high-visibility meetings, communications, and projects. This is a fast-paced, high-impact opportunity within a growing organization where your work will be closely tied to leadership success.Responsibilities:Manage CEO calendar, travel, expenses, and day-to-day logisticsPrepare presentations, board decks, reports, and written communicationsCoordinate and run senior leadership and board meetings (agendas, notes, follow-ups)Act as liaison between CEO, leadership team, and board membersOrganize contracts, subscriptions, licenses, and digital filing systemsSupport planning and execution of board events, leadership retreats, and company milestonesBuild surveys, gather data, and synthesize information into clear outputsTrack key initiatives and ensure follow-through across teamsAssist with ad hoc administrative and office needs as requiredWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less