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Mar 16, 2026

Saint Petersburg, FL

|

Administrative Assistant

|

Contract

|

$14 - $17 (hourly estimate)

{"JobID":506943,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-82.64,"Longitude":27.75,"Distance":null},"State":"Florida","Zip":"33701","ReferenceID":"DGO-ac553e90-fde3-4506-9901-1e5f11ff0fb6","PostedDate":"\/Date(1773676514000)\/","Description":"Insight Global\u0027s law office client in St. Petersburg, is seeking a Receptionist to support front-office operations for a four-month assignment. This role is client-facing and requires a calm, polished professional who can manage a busy phone line, coordinate attorney schedules, and maintain an organized, welcoming office environment.The ideal candidate is confident, organized, and skilled at de-escalating tense situations while providing excellent customer service to clients, attorneys, and partners.Key Responsibilities- Greet clients and visitors in a professional, courteous manner and ensure a welcoming front-office experience- Answer and manage a high-volume phone line (approximately 50 calls per day), directing calls appropriately and making outbound calls as needed to coordinate attorney-client conversations- De-escalate and calmly manage client concerns, helping to reduce tension and maintain a professional environment- Coordinate and schedule calls and meetings between clients and attorneys- Oversee daily office readiness, including ensuring the conference room and kitchen areas are clean, organized, and fully stocked- Monitor office supplies and notify appropriate staff if items are missing or need to be ordered- Handle outgoing mail intake and distribution, ensuring mail is properly provided to and delivered to partners- Provide general administrative and front-desk support as neededPay: $18/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Receptionist","City":"Saint Petersburg","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- Previous experience as a receptionist or front-office coordinator, preferably in a law firm - Strong communication and customer service skills with the ability to remain calm under pressure- Proficiency with Microsoft Office,","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":17.0000,"SalaryLow":13.6000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global's law office client in St. Petersburg, is seeking a Receptionist to support front-office operations for a four-month assignment. This role is client-facing and requires a calm,... polished professional who can manage a busy phone line, coordinate attorney schedules, and maintain an organized, welcoming office environment.The ideal candidate is confident, organized, and skilled at de-escalating tense situations while providing excellent customer service to clients, attorneys, and partners.Key Responsibilities- Greet clients and visitors in a professional, courteous manner and ensure a welcoming front-office experience- Answer and manage a high-volume phone line (approximately 50 calls per day), directing calls appropriately and making outbound calls as needed to coordinate attorney-client conversations- De-escalate and calmly manage client concerns, helping to reduce tension and maintain a professional environment- Coordinate and schedule calls and meetings between clients and attorneys- Oversee daily office readiness, including ensuring the conference room and kitchen areas are clean, organized, and fully stocked- Monitor office supplies and notify appropriate staff if items are missing or need to be ordered- Handle outgoing mail intake and distribution, ensuring mail is properly provided to and delivered to partners- Provide general administrative and front-desk support as neededPay: $18/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Apr 28, 2026

Snellville, GA

|

Administrative Assistant

|

Perm

|

$60k - $70k (estimate)

{"JobID":524130,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-84,"Longitude":33.85,"Distance":null},"State":"Georgia","Zip":"30039","ReferenceID":"DGO-c0d87812-24ea-4748-98d2-2fdbe866bf26","PostedDate":"\/Date(1777403071000)\/","Description":"Insight Global is currently hiring a Claims Processor for our client in Snellville, GA. Our client is an established insurance services organization that is seeking a Claims Processor to support operations within its Creditor Placed Insurance (CPI) department. This individual will play a key role in setting up and processing claims, maintaining policy documentation, and providing high-quality customer service to lenders and insured parties. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced office environment.Key Responsibilities:-Set up new insurance claims and request required documentation from lenders and insureds-Calculate, reconcile, and prepare claim documentation for settlement-Maintain accurate, well-organized policy files and records-Provide prompt and professional customer service via phone and email-Support additional administrative and operational tasks as assignedThis is a direct placement position with a yearly salary of $60,000-$70,000/yr, depending upon qualifications and years of experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Claims Processor","City":"Snellville","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-High school diploma or equivalent-5+ years of experience in an in-office professional environment-3+ years of bookkeeping or financial processing experience-Strong Microsoft Excel skills-Intermediate proficiency with Microsoft Word and Outlook-Typing speed of 45?50 WPM with a high level of accuracy","Skills":"-Associate degree-Experience working in an insurance or a financial institution setting","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":70000.0000,"SalaryLow":60000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is currently hiring a Claims Processor for our client in Snellville, GA. Our client is an established insurance services organization that is seeking a Claims Processor to support... operations within its Creditor Placed Insurance (CPI) department. This individual will play a key role in setting up and processing claims, maintaining policy documentation, and providing high-quality customer service to lenders and insured parties. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced office environment.Key Responsibilities:-Set up new insurance claims and request required documentation from lenders and insureds-Calculate, reconcile, and prepare claim documentation for settlement-Maintain accurate, well-organized policy files and records-Provide prompt and professional customer service via phone and email-Support additional administrative and operational tasks as assignedThis is a direct placement position with a yearly salary of $60,000-$70,000/yr, depending upon qualifications and years of experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Apr 29, 2026

West Springfield Town, MA

|

Administrative Assistant

|

Contract-to-perm

|

$21 - $26 (hourly estimate)

{"JobID":524662,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-72.6399,"Longitude":42.116,"Distance":null},"State":"Massachusetts","Zip":"01089","ReferenceID":"CLT-4e6ef3e3-6008-4a9f-a67b-4378bebe8ae8","PostedDate":"\/Date(1777487091000)\/","Description":"Job Summary Support coordination department with various administrative tasks such as entering orders, tracking parts, scheduling maintenance work, and confirming scheduled appointments with customers, as well as assisting with coverage for when coordination is out. Roles and Responsibilities?Provide backup coverage for the Service Coordinator during absences or high volume periods, ensuring continuity in scheduling and communication. ?Assist territories with forward planning of maintenance work. ?Support the scheduling of service and maintenance work by entering orders and completing tasks in a timely manner.?Secure and verify purchase orders for service work, confirming billing and shipping addresses with customers when necessary. Track and follow up on parts required for scheduled jobs to ensure timely service delivery. ?Report any scheduling conflicts or technician issues to the Service Manager promptly. ?Help manage and monitor work in progress to support efficient service operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Service Coordination Admin","City":"West Springfield Town","ExpirationDate":null,"PriorityOrder":0,"Requirements":"?Ability to work in a fast paced environment ?Good computer skills ?2-3 years admin or coordinator experience oAnswering phones, scheduling, verifying orders","Skills":"?SAP experience","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":26.0000,"SalaryLow":20.8000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Job Summary Support coordination department with various administrative tasks such as entering orders, tracking parts, scheduling maintenance work, and confirming scheduled appointments with... customers, as well as assisting with coverage for when coordination is out. Roles and Responsibilities?Provide backup coverage for the Service Coordinator during absences or high volume periods, ensuring continuity in scheduling and communication. ?Assist territories with forward planning of maintenance work. ?Support the scheduling of service and maintenance work by entering orders and completing tasks in a timely manner.?Secure and verify purchase orders for service work, confirming billing and shipping addresses with customers when necessary. Track and follow up on parts required for scheduled jobs to ensure timely service delivery. ?Report any scheduling conflicts or technician issues to the Service Manager promptly. ?Help manage and monitor work in progress to support efficient service operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Apr 01, 2026

Jacksonville, FL

|

Administrative Assistant

|

Perm

|

$55k - $65k (estimate)

{"JobID":513696,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-81.65,"Longitude":30.33,"Distance":null},"State":"Florida","Zip":"32217","ReferenceID":"JAX-64a4aaec-4133-4e79-8bc9-fcc2b9197753","PostedDate":"\/Date(1775055033000)\/","Description":"On of our clients is seeking a Project Administrator to join their growing team. This position is responsible for supporting project management activities to ensure that civil engineering projects are executed efficiently, on time, and within budget. This role involves coordinating between various stakeholders, maintaining project schedules, handling administrative tasks, and facilitating communication across teams to meet the established goals set by the Team Leader and or Company Officers. Responsibilities:Project Planning and Scheduling:? Assist in developing project plans, timelines, and schedules.? Monitor project milestones and deliverables.? Update project schedules using tools or similar software.? Fill out and submit Development/Permit forms to various local, state and federal agencies.? Corresponding with owners and developers to coordinate signatures and payments required forpermitting. Assist in Proposal Writing and Submission:? Assist in preparing proposals for new projects, including gathering necessary technical information and data.? Ensure proposals are complete, accurate, and submitted on time.? Collaborate with senior team members to prepare and tailor project proposals according to client needs and specifications.Communication and Coordination:? Ensure that all stakeholders are informed about project status, changes, and requirements.Documentation and Reporting:? Maintain and organize project documentation, including contracts, permits, and reports.? Compile and distribute progress reports to the Project Manager and other stakeholders.Project Management:? Track project schedules and milestones to assist in timely project deliverables? Track RAI?s, create RAI letters, and coordinate internally with teamResource Allocation:? Assist with coordinating the request of services required for projects with subconsultants.? Monitor inventory levels and submit supply order as needed. Project Closeout:? Assist in preparing final project closeout documentation, including as-built certification documents, and acceptance packages for local, state and federal agencies.? Facilitate project handover to clients, including providing necessary documentation from agencies.? Ensure all regulatory and contractual obligations are met before project closure.? Archive all project documentation and update records for future reference.General Office and Coordination:? Assists with other duties as assigned within designated? Perform daily office administrative support tasks, including restocking supplies (copier, kitchen, and general office items), assisting with supply inventory and ordering, supporting general office organization, and receiving packages from couriers and delivery services.? Often responsible for gathering detailed information or performing considerable research? Coordinates, schedules, and reserves conference rooms for training and meetings. Responsible for setting up conference rooms with appropriate technology? Gather routine information from (or requests on behalf of) executives, professionals, team members, and/or outside vendors and clients? Coordinate with internal and external staff to accomplish moderately complex activities including scheduling, developing agendas, gathering materials, and ordering food and beverage for the team? Ensure that all stakeholders are informed about project status, changes, and requirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Project Administrator - Land Development","City":"Jacksonville","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-2-4 years of experience in project coordination, in civil engineering, land development and/or construction-Proficiency in project management software and Microsoft Office Suite.-Basic understanding of civil engineering principles and construction processes.","Skills":"-Proficiency in Bluebeam and Adobe, preferred.-InDesign experience preferred","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":65000.0000,"SalaryLow":55000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

On of our clients is seeking a Project Administrator to join their growing team. This position is responsible for supporting project management activities to ensure that civil engineering projects... are executed efficiently, on time, and within budget. This role involves coordinating between various stakeholders, maintaining project schedules, handling administrative tasks, and facilitating communication across teams to meet the established goals set by the Team Leader and or Company Officers. Responsibilities:Project Planning and Scheduling:? Assist in developing project plans, timelines, and schedules.? Monitor project milestones and deliverables.? Update project schedules using tools or similar software.? Fill out and submit Development/Permit forms to various local, state and federal agencies.? Corresponding with owners and developers to coordinate signatures and payments required forpermitting. Assist in Proposal Writing and Submission:? Assist in preparing proposals for new projects, including gathering necessary technical information and data.? Ensure proposals are complete, accurate, and submitted on time.? Collaborate with senior team members to prepare and tailor project proposals according to client needs and specifications.Communication and Coordination:? Ensure that all stakeholders are informed about project status, changes, and requirements.Documentation and Reporting:? Maintain and organize project documentation, including contracts, permits, and reports.? Compile and distribute progress reports to the Project Manager and other stakeholders.Project Management:? Track project schedules and milestones to assist in timely project deliverables? Track RAI?s, create RAI letters, and coordinate internally with teamResource Allocation:? Assist with coordinating the request of services required for projects with subconsultants.? Monitor inventory levels and submit supply order as needed. Project Closeout:? Assist in preparing final project closeout documentation, including as-built certification documents, and acceptance packages for local, state and federal agencies.? Facilitate project handover to clients, including providing necessary documentation from agencies.? Ensure all regulatory and contractual obligations are met before project closure.? Archive all project documentation and update records for future reference.General Office and Coordination:? Assists with other duties as assigned within designated? Perform daily office administrative support tasks, including restocking supplies (copier, kitchen, and general office items), assisting with supply inventory and ordering, supporting general office organization, and receiving packages from couriers and delivery services.? Often responsible for gathering detailed information or performing considerable research? Coordinates, schedules, and reserves conference rooms for training and meetings. Responsible for setting up conference rooms with appropriate technology? Gather routine information from (or requests on behalf of) executives, professionals, team members, and/or outside vendors and clients? Coordinate with internal and external staff to accomplish moderately complex activities including scheduling, developing agendas, gathering materials, and ordering food and beverage for the team? Ensure that all stakeholders are informed about project status, changes, and requirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Apr 09, 2026

Pelham, AL

|

Administrative Assistant

|

Perm

|

$40k - $45k (estimate)

{"JobID":517214,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-86.79,"Longitude":33.52,"Distance":null},"State":"Alabama","Zip":"35244","ReferenceID":"DGH-cbb7f4c4-e225-4fc8-b816-a985c4066883","PostedDate":"\/Date(1775763623000)\/","Description":"Insight Global is seeking a warm, professional, and detail-oriented individual to serve as a Director of First Impressions for one of our leading financial clients in Birmingham AL. This role is responsible for creating an exceptional first experience for every client and prospective client who interacts with our firm?whether by phone or in person. As the first point of contact, you will play a critical role in shaping how clients feel about the company from their very first interaction.Key Responsibilities:Front Desk \u0026 In-Office ExperienceGreet and welcome all clients and prospective clients with warmth and professionalismEnsure clients are comfortable and cared for upon arrivalPrepare meeting rooms and maintain a clean, organized office environmentManage the flow of the office to ensure a smooth and timely experiencePhone \u0026 Communication ManagementAnswer incoming phone calls promptly and professionallyDirect calls to the appropriate team membersTake clear and accurate messages when neededServe as a helpful and knowledgeable first point of contactScheduling \u0026 Coordination (In-Office)Schedule follow-up appointments for clients and prospects before they leave the officeCoordinate calendars to ensure efficient schedulingConfirm appointment details and ensure accuracyOffice Support \u0026 OrganizationMaintain organization of front office systems and processesAssist with general administrative tasks as neededSupport the team during busy periods to ensure a seamless client experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Director of First Impressions","City":"Pelham","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-2 years of experience working within Office Management, Administration, or Front Desk roles -Excellent verbal communication and interpersonal skills-Professional presence and positive demeanor-Strong organizational skills and attention to detail-Technically Savvy","Skills":"-Experience working within a financial services firm -Experience working with CRM managing client and/or customer information","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":45000.0000,"SalaryLow":40000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is seeking a warm, professional, and detail-oriented individual to serve as a Director of First Impressions for one of our leading financial clients in Birmingham AL. This role is... responsible for creating an exceptional first experience for every client and prospective client who interacts with our firm?whether by phone or in person. As the first point of contact, you will play a critical role in shaping how clients feel about the company from their very first interaction.Key Responsibilities:Front Desk & In-Office ExperienceGreet and welcome all clients and prospective clients with warmth and professionalismEnsure clients are comfortable and cared for upon arrivalPrepare meeting rooms and maintain a clean, organized office environmentManage the flow of the office to ensure a smooth and timely experiencePhone & Communication ManagementAnswer incoming phone calls promptly and professionallyDirect calls to the appropriate team membersTake clear and accurate messages when neededServe as a helpful and knowledgeable first point of contactScheduling & Coordination (In-Office)Schedule follow-up appointments for clients and prospects before they leave the officeCoordinate calendars to ensure efficient schedulingConfirm appointment details and ensure accuracyOffice Support & OrganizationMaintain organization of front office systems and processesAssist with general administrative tasks as neededSupport the team during busy periods to ensure a seamless client experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Jun 15, 2026

Plano, TX

|

Administrative Assistant

|

Contract-to-perm

|

$20 - $25 (hourly estimate)

{"JobID":541794,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-96.74,"Longitude":33.04,"Distance":null},"State":"Texas","Zip":"75074","ReferenceID":"DGW-a12617ff-784a-4c0a-823a-ebe47fc66e9d","PostedDate":"\/Date(1781557534000)\/","Description":"The Warehouse \u0026 Office Coordinator provides temporary support for shipping, receiving, inventory management, and special operations projects while assisting with general office administration. Approximately 75% of the role will focus on warehouse and logistics activities, with the remaining 25% dedicated to office administration and facility support. This position plays a key role in maintaining efficient operations, accurate inventory records, and organized workspaces throughout the Plano office and warehouse environment.Ray Rate Range: 20-25/HRKey ResponsibilitiesWarehouse, Shipping \u0026 Operations Support (Approximately 75%)? Receive, inspect, and process incoming shipments.? Prepare, pack, and ship outgoing packages and equipment.? Coordinate shipments through UPS, FedEx, freight carriers, and other logistics providers.? Track inventory, equipment, and materials to ensure accurate records.? Maintain organized warehouse, storage, and staging areas.? Assist with inventory audits, cycle counts, and reconciliation activities.? Support special operations projects, including organizing, relocating, cataloging, and disposing of equipment and materials.? Assist with workspace cleanouts, office moves, and operational improvement initiatives.? Track shipments and resolve delivery issues as needed.? Maintain shipping documentation and inventory records.? Maintain a safe, clean, and organized work environment while following company procedures and safety guidelines.? Ability to lift, move, and transport equipment and materials as required.? Work independently or collaboratively as part of a team to complete assigned projects and operational tasks.Office Administration (Approximately 25%)? Coordinate incoming and outgoing mail, packages, and deliveries.? Order and maintain office and warehouse supplies.? Assist with employee onboarding logistics, including workspace setup and office access.? Coordinate office vendors, maintenance requests, and facility-related needs.? Schedule meetings and manage conference room reservations.? Provide general administrative support, including data entry, filing, and document management.? Perform other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Warehouse \u0026 Office Coordinator","City":"Plano","ExpirationDate":null,"PriorityOrder":0,"Requirements":"? 2+ years of warehouse, shipping/receiving, inventory control, logistics, office administration, or related experience.? Experience with UPS, FedEx, or other shipping platforms preferred.? Strong organizational skills and attention to detail.? Proficiency with Microsoft Office (Outlook, Word, Excel).? Ability to work independently and manage multiple priorities.? Strong communication and customer service skills.? Ability to lift and move packages and materials as needed.? Experience with inventory management systems is a plus.","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":25.0000,"SalaryLow":20.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

The Warehouse & Office Coordinator provides temporary support for shipping, receiving, inventory management, and special operations projects while assisting with general office administration.... Approximately 75% of the role will focus on warehouse and logistics activities, with the remaining 25% dedicated to office administration and facility support. This position plays a key role in maintaining efficient operations, accurate inventory records, and organized workspaces throughout the Plano office and warehouse environment.Ray Rate Range: 20-25/HRKey ResponsibilitiesWarehouse, Shipping & Operations Support (Approximately 75%)? Receive, inspect, and process incoming shipments.? Prepare, pack, and ship outgoing packages and equipment.? Coordinate shipments through UPS, FedEx, freight carriers, and other logistics providers.? Track inventory, equipment, and materials to ensure accurate records.? Maintain organized warehouse, storage, and staging areas.? Assist with inventory audits, cycle counts, and reconciliation activities.? Support special operations projects, including organizing, relocating, cataloging, and disposing of equipment and materials.? Assist with workspace cleanouts, office moves, and operational improvement initiatives.? Track shipments and resolve delivery issues as needed.? Maintain shipping documentation and inventory records.? Maintain a safe, clean, and organized work environment while following company procedures and safety guidelines.? Ability to lift, move, and transport equipment and materials as required.? Work independently or collaboratively as part of a team to complete assigned projects and operational tasks.Office Administration (Approximately 25%)? Coordinate incoming and outgoing mail, packages, and deliveries.? Order and maintain office and warehouse supplies.? Assist with employee onboarding logistics, including workspace setup and office access.? Coordinate office vendors, maintenance requests, and facility-related needs.? Schedule meetings and manage conference room reservations.? Provide general administrative support, including data entry, filing, and document management.? Perform other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Mar 04, 2026

Irvine, CA

|

Administrative Assistant

|

Perm

|

$85k - $95k (estimate)

{"JobID":502422,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-117.81,"Longitude":33.63,"Distance":null},"State":"California","Zip":"92612","ReferenceID":"OCC-af619997-7301-47f0-9d7a-dd7386bf8a1b","PostedDate":"\/Date(1772646730000)\/","Description":"Intellectual Property Secretary sought by one of California?s largest full-service law firms. The firm is seeking a tech-savvy professional with a strong interest in Intellectual Property law, particularly patent prosecution. Desired applicants should have at least five years of recent patent prosecution experience in a law firm setting. This is a non-exempt position and will provide administrative support for three attorneys.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"IP Secretary","City":"Irvine","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Experience with AdobeExperience with ExcelExperience with Outlook/WordExperience building reports","Skills":"Experience working in a Law FirmExperience with Intellectual Property","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":95000.0000,"SalaryLow":85000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Intellectual Property Secretary sought by one of California?s largest full-service law firms. The firm is seeking a tech-savvy professional with a strong interest in Intellectual Property law,... particularly patent prosecution. Desired applicants should have at least five years of recent patent prosecution experience in a law firm setting. This is a non-exempt position and will provide administrative support for three attorneys.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Jun 17, 2026

Roswell, GA

|

Administrative Assistant

|

Contract-to-perm

|

$17 - $21 (hourly estimate)

{"JobID":542470,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-84.35,"Longitude":34.03,"Distance":null},"State":"Georgia","Zip":"30076","ReferenceID":"DGH-2d679cfd-ea8a-493a-b886-24e059f9de84","PostedDate":"\/Date(1781701340000)\/","Description":"Insight Global is hiring for a Medical Receptionist for one of our healthcare clinics in Roswell, GA. As a full-time receptionist, you will be expected to work Monday-Friday (8AM-5PM), with the possibility for overtime based on the provider\u0027s needs. Your responsibilities will include answering phone calls, setting appointments for patients, rescheduling, processing insurance, and having access to patient data. You will also be expected to greet patients and assist in any additional administrative duties.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Medical Office Receptionist","City":"Roswell","ExpirationDate":null,"PriorityOrder":0,"Requirements":"? High School Diploma or GED? 2-5 years of experience as a Medical Receptionist or in Patient Services? Experience handling calls with patients and scheduling appointments? Some knowledge of processing insurance - follow-up, copays, billing, etc.? Friendly personality and ability to communicate","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IGH","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":21.0000,"SalaryLow":16.8000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is hiring for a Medical Receptionist for one of our healthcare clinics in Roswell, GA. As a full-time receptionist, you will be expected to work Monday-Friday (8AM-5PM), with the... possibility for overtime based on the provider's needs. Your responsibilities will include answering phone calls, setting appointments for patients, rescheduling, processing insurance, and having access to patient data. You will also be expected to greet patients and assist in any additional administrative duties.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Apr 22, 2026

Meridian, ID

|

Administrative Assistant

|

Contract-to-perm

|

$24 - $30 (hourly estimate)

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This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.Essential functions: -Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately-Facilities support, for example calling a plumber or repairman as needed-Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)-Preparing the office, catering, conference rooms etc. for visits from Executives-Any other ad hoc administrative support duties that arise?Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.?Administrators are assigned to specific geographic areas* ? some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.?Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES?Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.?Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.?Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES?Assists with procurement of approved office materials and supplies as required.?Provides assistance for new hire onboarding, completion of I-9?s, etc. ? this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.?Coordinates safety and compliance programs for office, including maintenance of office standards ? visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES?Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.?Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.?May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.?May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.?May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.?May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.?May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations. ?May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES?Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.?Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.?Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.?Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.?Must be a strong team player, collaborative, with strategic thinking.?Other duties as required by business needs.?As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.?Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals? relevant experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Office Administrator","City":"Meridian","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Required Skills:-Invoicing experience ? tracking PO?s, submitting invoices for project vendors, etc. -Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.-3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) ? must be a corporate setting (at least 30 people) -Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.) -Planning office events, ordering catering, holidays parties, etc.-Maintaining office common spaces/kitchen area-Polished and professional -Warm/Welcoming personality -Tech savvy ? ?Strong MS Office Skills ? Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch)?Multi-line phone system experience ?MS Teams/Zoom/Slack or similar video conferencing or communication tools","Skills":"- Experience with Oracle, especially Oracle Horizon","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":30.0000,"SalaryLow":24.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Day to day:The Office Administrator will support a large corporate office in Meridian ID as the primary administrative point of contact. This person should have experience supporting a similarly... large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.Essential functions: -Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately-Facilities support, for example calling a plumber or repairman as needed-Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)-Preparing the office, catering, conference rooms etc. for visits from Executives-Any other ad hoc administrative support duties that arise?Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.?Administrators are assigned to specific geographic areas* ? some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.?Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES?Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.?Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.?Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES?Assists with procurement of approved office materials and supplies as required.?Provides assistance for new hire onboarding, completion of I-9?s, etc. ? this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.?Coordinates safety and compliance programs for office, including maintenance of office standards ? visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES?Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.?Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.?May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.?May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.?May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.?May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.?May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations. ?May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES?Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.?Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.?Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.?Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.?Must be a strong team player, collaborative, with strategic thinking.?Other duties as required by business needs.?As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.?Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals? relevant experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

May 11, 2026

New York, NY

|

Administrative Assistant

|

Contract-to-perm

|

$24 - $30 (hourly estimate)

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This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.Essential functions: -Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately-Facilities support, for example calling a plumber or repairman as needed-Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)-Preparing the office, catering, conference rooms etc. for visits from Executives-Any other ad hoc administrative support duties that arise?Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.?Administrators are assigned to specific geographic areas* ? some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.?Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES?Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.?Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.?Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES?Assists with procurement of approved office materials and supplies as required.?Provides assistance for new hire onboarding, completion of I-9?s, etc. ? this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.?Coordinates safety and compliance programs for office, including maintenance of office standards ? visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES?Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.?Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.?May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.?May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.?May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.?May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.?May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations. ?May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES?Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.?Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.?Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.?Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.?Must be a strong team player, collaborative, with strategic thinking.?Other duties as required by business needs.?As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.?Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals? relevant experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Office Administrator","City":"New York","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Required Skills:-Invoicing experience ? tracking PO?s, submitting invoices for project vendors, etc. -Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.-3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) ? must be a corporate setting (at least 30 people) -Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.) -Planning office events, ordering catering, holidays parties, etc.-Maintaining office common spaces/kitchen area-Polished and professional -Warm/Welcoming personality -Tech savvy ? ?Strong MS Office Skills ? Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch)?Multi-line phone system experience ?MS Teams/Zoom/Slack or similar video conferencing or communication tools","Skills":"- Experience with Oracle, especially Oracle Horizon","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":30.0000,"SalaryLow":24.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Day to day:The Office Administrator will support a large corporate office in NYC as the primary administrative point of contact. This person should have experience supporting a similarly large,... corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.Essential functions: -Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately-Facilities support, for example calling a plumber or repairman as needed-Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)-Preparing the office, catering, conference rooms etc. for visits from Executives-Any other ad hoc administrative support duties that arise?Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.?Administrators are assigned to specific geographic areas* ? some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.?Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES?Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.?Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.?Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES?Assists with procurement of approved office materials and supplies as required.?Provides assistance for new hire onboarding, completion of I-9?s, etc. ? this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.?Coordinates safety and compliance programs for office, including maintenance of office standards ? visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES?Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.?Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.?May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.?May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.?May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.?May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.?May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations. ?May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES?Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.?Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.?Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.?Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.?Must be a strong team player, collaborative, with strategic thinking.?Other duties as required by business needs.?As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.?Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals? relevant experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

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