Job Search Results for administrative assistant

A utility client of Insight Global is looking for project administrators to join their team. This person will be managing schedules, submitting expenses, tracking easements, filtering and responding... More to emails, and tracking vendor T&M. The ideal candidate comes from a construction or utilities administrative background.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Job SummarySeeking a full-time Scheduler/Receptionist in Hattiesburg, MS to support non-medical in-home care operations. This role is responsible for coordinating caregiver schedules, supporting... More client needs, and ensuring accurate timekeeping and documentation in a fast-paced office environment.Key Responsibilities?Coordinate and manage day-to-day caregiver scheduling?Serve as the primary liaison between caregivers, clients, and office leadership?Answer incoming calls and respond to inquiries professionally?Receive and process referrals accurately and efficiently?Verify time sheets, update telephony records, and support payroll processing?Maintain accurate caregiver records and documentation within scheduling systems?Assist with recruiting, hiring coordination, orientations, and in-services?Perform on-call coordinator duties as needed?Support general office and administrative functionsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day-to-Day:Manages and maintains term contracts, including all related documentation. Coordinates with internal departments to gauge and evaluate vendor performance and assist with renewal terms and... More pricing.Assists in managing the Procurement Card Program. Conducts monthly statement audits, processes new cardholder requests, and trains new cardholders and supervisors to ensure proper adherence to the City of Tempe Procurement Card guidelines.Processes purchase orders to ensure purchases comply with contract terms and conditions. Identifies any corrective actions needed to resolve requisition errors, budget errors, or match exceptions. Assists with internal customer requests for modifications or cancellation of purchase orders.Supports Procurement Officer.Sources and procures goods and services. Collaborates with internal departments to draft the scope of work, questionnaire, and evaluation criteria.Collaborates with vendors, staff, departments, and other agencies to resolve issues and responds to questions regarding contract inquiries and public records requests.May perform responsibilities of a similar nature and level as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking to hire an HR Generalist to support one of our customers in the Leawood, KS area. This person will support the day-to-day HR operations of the business, including assisting... More with payroll, PTO tracking, and HRIS updates, as well as administering benefits and 401(k) enrollments. They will coordinate recruiting logistics such as interview scheduling and background checks while also executing onboarding and offboarding processes. The role will involve maintaining employee records, HR documentation, and internal trackers, along with supporting performance review cycles and ensuring deadlines are met. Additionally, they will help coordinate company events, employee surveys, and internal HR communications while contributing to overall culture and engagement initiatives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Title: Document Digitization Specialist (Contract)Location: Allendale, NJ (Onsite)Duration: 6?8 Week ContractSchedule:? Monday ? Thursday: 8:00 AM ? 5:00 PM? Friday: 8:00 AM ? 2:30 PMInterview... More Process: One and done interviewOverview:Our client is seeking a detail-oriented Document Digitization Specialist to support a short-term project focused on converting physical records into organized digital files. This role is ideal for someone who is comfortable with repetitive tasks, highly organized, and able to maintain accuracy in a high-volume environment.Responsibilities:? Scan high volumes of paper documents and convert them into digital files? Accurately name, label, and save files according to standardized naming conventions? Organize digital documents into appropriate folders and systems for easy access? Review scanned documents to ensure quality, completeness, and readability? Maintain organization of physical files before and after scanning? Handle documents with confidentiality and care, ensuring proper data handling procedures? Follow established processes to maintain consistency across all records? Meet daily productivity and accuracy expectationsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description:The Absence Specialist at NetJets supports employees through basic leave of absence requests by setting up leave types, answering questions, and assisting employees before, during,... More and after their leave. This role manages a high-volume, front-line inbox and case load, opening and tracking 50?70 new cases per week and handling up to 2,000?3,000 emails weekly in Outlook shared inboxes. The specialist partners closely with HR and compliance teams to ensure accurate leave administration, clear communication, and timely resolution of employee inquiries via email and phone. Daily work is task-driven through the LOA system, requiring strong organization, attention to detail, and comfort operating in a fast-paced, 24/7 business environment.Day to Day:? Set up and administer basic leave of absence cases, including identifying leave types and guiding employees through the process before, during, and after leave? Monitor and manage a high-volume shared Outlook inbox (2,000?3,000 emails weekly), responding to employee inquiries with timely, clear communication? Open, track, and maintain 50?70 new leave cases per week, ensuring accuracy and compliance throughout the leave lifecycle? Execute daily tasks generated by the LOA system, prioritizing work in a fast-paced, task-driven environment? Communicate with employees via email and phone to answer questions, resolve issues, and escalate complex cases as needed? Maintain organized case documentation while partnering with HR and compliance teams to support front-line leave administrationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a fast-paced, highly organized Medical Receptionist to join a busy endocrinology practice in Jersey City. This role is fully onsite and ideal for someone with prior medical office... More experience who thrives in a high-volume patient environment and is comfortable communicating across phone, text, and email.Key Responsibilities? Serve as the first point of contact for patients in a busy medical office? Greet and check in patients efficiently and professionally? Manage high patient volume (up to 30/40 patients per day)? Verify insurance coverage and eligibility? Understand and manage referral processes? Schedule, reschedule, and confirm patient appointments? Communicate with patients via phone, text, and email? Answer incoming calls and respond to messages promptly? Perform general medical office administrative tasks, including faxing and file management? Redirect and guide patients as needed while keeping front-desk workflow movingMaintain a friendly but firm demeanor to keep the office running smoothlyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The HR Associate provides day-to-day HR support across the organization. This role partners closely with the HR team and leadership to support recruiting, onboarding, employee relations, benefits... More administration, and HR operations, while ensuring a positive and professional employee experience.Key ResponsibilitiesSupport full-cycle recruiting efforts, including job postings, interview coordination/participation, reference checks, and candidate communicationCoordinate onboarding for new hires, including orientation, offer letters, and benefits materialsAdminister employee programs (e.g., transit, parking) and manage related logisticsAssist with benefits administration, including enrollments, audits, eligibility tracking, and open enrollment supportSchedule and conduct exit interviews; ensure completion of offboarding processes and documentationRespond to employee policy and procedure questions; escalate as neededHelp maintain and update employee handbook and HR materials to align with current employment lawsMaintain HR data and records, including personnel files, spreadsheets, staff directories, and employment verificationsSupport HR projects related to employee development and organizational initiativesAssist with general administrative tasks and other duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of ours is looking for help with a digital transformation project involving data inventory. This role involves entering inventory information into an online system, labeling materials... More accurately, and gathering all required documentation. They will input raw material inventory data into an online inventory management platform, accurately label each raw material according to company standards, collect and organize documentation related to raw materials (e.g., certificates, safety data sheets), enter inventory details into Microsoft Power Apps for tracking and reporting purposes, maintain accurate and up-to-date records to ensure compliance and traceability and collaborate with internal teams to resolve discrepancies and ensure data integrity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Clinic Courier Assistant conducts daily inventory, replenishes supplies and maintains related records. Couriers, receives, checks in, stores, issues and delivers equipment and supplies. Verifies... More and sorts charges. Participates in the orientation and training of other personnel. Assists, sorts and verifies charges for supplies, equipment and services delivered. Cleans, disinfects and stores equipment. Monitors stock levels and notifies Supervisor of items on short supply.What you will doUnpacks and inspects items, which may include hazardous materials, for damage/shortage.Daily pick up of supplies, which may include hazardous materials.Functions as courier.Assists the dispatch function, answering customer inquiries and filling requisitions.Stores items at designated locations accurately.Conducts daily cycle counts of supplies. Notifies Supervisor of items and quantity needed; places orders for necessary supplies.Examines incoming shipments to verify receipt of the correct types and quantities of materials and supplies.Delivers supplies, which may include hazardous materials, to offsite locations.Picks up and delivers specialty pharmacy supplies, which may include hazardous materials, for regional locations.Manages and delivers linen inventory to assigned areas.Follows hospital infection prevention policies and procedures.Follows hospital safety guidelines for self, patient, visitors and employees.Maintains a professional work environment; keeps work area clean and organized.Maintains records of equipment usage and availability; processes related patient charges.Maintains supply carts in a neat, clean and orderly fashion. Ensures products are properly rotated.Picks and stages items for shipment to vendors.Manages information utilizing appropriate manual or electronic systems.Participates in the orientation and training of other personnel as assigned.Performs patient and supply transport functions.Performs daily inventories in designated areas utilizing a hand-held computer at all regional locations.Picks up charges and batches them for transmittal to Data Processing.Receives and fills phone and long form orders for supplies and/or equipment. Deliver clean equipment and pickup soiled equipment.Receives, checks in, and stores supply shipments; notifies Supervisor of any discrepancies.Seeks resources for direction, when necessary.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less