Job Search Results for administrative assistant

The Planner and Estimator will play a critical role in the Depot's operations, acting as a central liaison between government clients and internal production teams. This position requires a... More comprehensive understanding of the depot's repair, restoration, and overhaul processes for C4ISR equipment. The successful candidate will be responsible for leveraging data-driven analysis to prepare and provide detailed cost estimates for government-required tasks. This role is central to the financial and production management of the depot's workload and is funded by Direct Labor Support (DLS).ROM (Rough Order of Magnitude): An initial estimate used by the Government to request funding from a sponsor.Quote: A formal, detailed price provided in response to a Technical Direction Letter (TDL), used to award work to the Contractor.Cost Estimate: The general term for either a ROM or Quote, depending on the stage of the request.DUTIES AND RESPONSIBILITIESResponding to Government Requests: Review and provide timely ROMs for projected or potential workload. Develop and submit formal Quotes in response to Task Orders or Technical Direction Letters (TDLs) as per the Statement of Work (SOW, Section 8.2.1.2).Assessment for Quoting: Perform thorough material validation and hands-on assessments of C4ISR equipment to gather the necessary data for developing overhaul, restoration, repair, and technical support quotes (SOW, Section 11.7).Data-Driven Cost Estimation: Prepare comprehensive cost estimates that include individually listed labor hours, detailed Other Direct Cost (ODC) information, subcontractor costs, and summary totals as required (PWS/SOW Addendum, Section I(b)(2)). Leverage historical cost data from completed tasks to refine and validate the accuracy of new estimates, ensuring continuous improvement.Financial and Production Reporting: Maintain a robust and accurate database to support production and financial reporting to the Government (SOW, Section 8.1.2). Actively review and integrate final cost data from task closeouts into the estimation database to enhance the precision of future ROMs and Quotes (SOW, Section 8.2.1.6).Collaboration and Communication: Collaborate with production and workload managers, presenting data and reports in production meetings (SOW, Section 8.2.1.4). Field ad-hoc inquiries from Contracting Officer's Representatives (CORs) regarding the status of estimates and plans for future workload (SOW, Section 8.2.1.7). Proactively build and maintain strong relationships with production floor supervisors and technical leads to ensure all estimates are grounded in current operational realities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Essential duties and responsibilities include, but are not limited to: *Management of Inventory within clean rooms (Process Areas) per approved standing per approved standard operating procedures... More (SOPs) and in accordance with production schedules. *Conduct searches for expired raw materials. *Perform full area inventory counts. *Stock and organize raw materials. *Order raw materials as needed. *Debox raw materials received from the warehouse. *Wipe down raw materials before entering clean spaces. *Adhere to gowning protocols for clean room entry, including wearing a jumpsuit, hood, shoe covers, gloves, hairnet, and facemask. *Following current good manufacturing practices (cGMPs).oTechnicians will be expected to document the performed tasks accurately and per the approved procedure. All documents are subject to review by regulatory agencies and therefore must be maintained appropriately. *Performing unit operations in a timely manner to meet production schedules. *Flexibility and continuous support must be always provided to assist 24/7 manufacturing operations. *Follows current good manufacturing practices (cGMPs) including proper documentation of training. *Ensures all tasks are performed in a manner consistent with safety standards. *Flexibility to work according to the production schedule, as required. *Understand and adhere to strict clean room microbial controls.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for a Account Representative for an opportunity located in Georgetown KY. This individual will work directly with a set of customers supporting their material needs in the... More manufacturing space. These customers are repeat customers you will be working with week over week to ensure they are receiving the product needed to keep their production lines running. This includes receiving POs from customers then creating work orders for operations staff to ship material, updating internal and client systems, update client on where things are at in process, understand customer forecast and rundown rate, work cross functionally with procurement, accounting, and operations teams, and other duties as assigned. This role will require direct communication with customers via email and phone as needed. Ideally we are seeking someone with great attention to detail, is customer oriented, and has a passion for supply chain. This is an onsite opportunity with a compensation ranging from $20-25/hr based on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Site Administrator to support an oil and gas client out of Medicine Hat for 6 month contract. Reporting to the Program Manager - Turnaround, this role will be... More responsible for providing admin support prior to and during the turnaround. Responsibilities:?Assist printing off Job Plan Packages for Binders.?Completing Job plan Binders after reviewed and completed by management.?Data entry into Maximo.?Daily support to all TA group personnel with data entry and admin as needed.?Ordering stationery/consumables for TA group.?Organizing Job packs according to areas and WO#?s alphabetically.?Send in any IT requests required by Plains/contractors.?Host all team meetings online, assisted by meeting creator.?Onboarding and orientation tracking and compliance for all staff and contractors?Badge creation and tracking for all contractors?Timesheet validation against Gallagher?Collection of Timesheets and circulate for signature.?Schedule tracking for all contractors and staff?Coordination of hot shots and deliveries.?Manage TA gifts and swag.?Validation of burn rate against actual headcount.?Tracking of all consumables and provide lists for reorder on a weekly basis.?Be the single point of contact for all IT and hardware requirements.?Be the scribe for designated meetings.?Responsible to order and fill meals as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Data Analytics contractor to support customer journey deployment across customer-facing platforms. This role will play a critical part in translating business and... More marketing requirements into strong technical designs, ensuring data quality across systems, and delivering deep-dive analysis and measurement to support effective customer journeys. The ideal candidate is highly analytical, technically hands-on, and comfortable working across data, marketing, and technology stakeholders in a fast-paced environment.Key ResponsibilitiesPartner with business, marketing, and technology teams to design technical specifications supporting customer journey and campaign deploymentTranslate journey and measurement requirements into clear data structures, logic, and documentation for deployment and reportingSupport User Acceptance Testing (UAT) by validating data availability, accuracy, and quality across upstream and downstream platformsPerform deep-dive data analysis and investigations to identify data issues, root causes, and optimization opportunitiesMonitor and troubleshoot data flows between systems to ensure reliable journey execution and measurementDevelop and maintain reporting, dashboards, and measurement frameworks to evaluate customer journey performance, engagement, and outcomesProvide insights and recommendations based on analysis to support continuous improvement of customer experiencesCommunicate findings clearly to technical and non-technical stakeholders, including documenting issues, risks, and recommendationsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Chief of Staff (CoS) is a critical member of the leadership team responsible for driving alignment, efficiency, and execution across operations, partnerships, and strategic initiatives. This role... More will serve as a trusted advisor and right hand to the CEO, ensuring that strategic priorities are translated into measurable action across departments and geographies. The CoS will operate at the intersection of strategy, execution, and communication, enabling the CEO and executive team to focus on scaling our clients impact, performance, and global reach.Key Responsibilities?Strategic Alignment & Execution?Partner with the CEO and leadership team to set and monitor strategic priorities, OKRs, and company-wide goals.?Drive cross-functional alignment across product, sales, marketing, operations, and customer success.?Lead special projects and strategic initiatives, ensuring outcomes are delivered on time and within scope.?Support fundraising, investor relations, and board preparation with data, reports, and presentations.?Operational Leadership?Act as a force multiplier for the CEO, ensuring smooth day-to-day management and decision-making.?Build scalable systems and processes to support growth across Australia and the U.S.?Oversee key operational rhythms ? leadership meetings, quarterly reviews, and performance check-ins.?Identify bottlenecks and implement solutions to improve team efficiency and accountability.?Stakeholder & Communication Management?Coordinate internal and external communications on behalf of the CEO.?Ensure clear information flow across teams, board members, partners, and investors.?Prepare and review executive correspondence, media statements, and investor updates.?Represent the CEO in key meetings where necessary, ensuring continuity and follow-through.?Culture & Leadership Enablement?Help nurture values of innovation, accountability, and customer obsession.?Support leadership development and help maintain a strong, aligned, and high-performing culture.?Act as a sounding board and confidential advisor to the CEO and senior team members.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Engineering Specialist for a large OEM. This role is based out of Dearborn and Livonia Michigan. The role will consist of traveling to the dedicated plant for 1 week... More to walk the plant and understand what assets are in the plant. They will spend time going into the systems to locate drawings and then scanning them to make sure what is in the system matches what is in the plant. They will work hand and hand with many plant teams ( electricians, engineer or production) to track assets in the plant. If a second week of travel is needed to go back to the dedicated plant then there could be a 2nd week. After the data is gathered this person will go back to Dearborn Michigan to finish up the plant. Responsibilities:?Correcting and updating missing BT# and drawing information?Inputting missing assets into OneSpot?Correcting and/or updating assets in OneSpot, as needed?Touchup / Verify (includes drawings, OneSpot, CHAMP, etc)?Assisting with getting drawings in /updated in Vault?Status meetings with GVPE team and PTME teamCompensation:$30/hr Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Department Administrator/Coordinator for a top academic institution in New Haven, CT. This person will be supporting the Chemistry department within the School of Arts and... More Sciences. They will support faculty recruitment and appointments across multiple departments, playing a critical role in nationwide faculty searches and postdoctoral hiring. The ideal candidate is highly professional, detail-oriented, and comfortable managing complex recruitment processes involving international candidates, visa considerations, and collaboration with senior academic leadership. This is a high-visibility role that offers long-term growth potential through contract-to-hire conversion. This is a 6-month contract-to-hire based on performance and pays $30.29.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Paralegal to join a leading semiconductor client in Austin, TX or Chandler, AZ. We are seeking an experienced Intellectual Property Paralegal to support our patent... More filing and prosecution activities. This role works closely with in house counsel, outside counsel, inventors, and global IP teams to ensure high quality, timely U.S. and international patent filings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Schedule and notify employees of random drug and alcohol tests?Contact new hires to coordinate pre employment drug testing?Assist with previous employer information for incoming and exiting... More employees?Track leave of absence information and update records quarterly?Gather and maintain documentation required for FAA compliance?Review PRD (Pilot Records Database) reports?Audit forms, identify errors, and ensure regulatory accuracy?Maintain detailed Excel tracking documentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less