Job Search Results for administrative assistant

The Clinic Courier Assistant conducts daily inventory, replenishes supplies and maintains related records. Couriers, receives, checks in, stores, issues and delivers equipment and supplies. Verifies... More and sorts charges. Participates in the orientation and training of other personnel. Assists, sorts and verifies charges for supplies, equipment and services delivered. Cleans, disinfects and stores equipment. Monitors stock levels and notifies Supervisor of items on short supply.What you will doUnpacks and inspects items, which may include hazardous materials, for damage/shortage.Daily pick up of supplies, which may include hazardous materials.Functions as courier.Assists the dispatch function, answering customer inquiries and filling requisitions.Stores items at designated locations accurately.Conducts daily cycle counts of supplies. Notifies Supervisor of items and quantity needed; places orders for necessary supplies.Examines incoming shipments to verify receipt of the correct types and quantities of materials and supplies.Delivers supplies, which may include hazardous materials, to offsite locations.Picks up and delivers specialty pharmacy supplies, which may include hazardous materials, for regional locations.Manages and delivers linen inventory to assigned areas.Follows hospital infection prevention policies and procedures.Follows hospital safety guidelines for self, patient, visitors and employees.Maintains a professional work environment; keeps work area clean and organized.Maintains records of equipment usage and availability; processes related patient charges.Maintains supply carts in a neat, clean and orderly fashion. Ensures products are properly rotated.Picks and stages items for shipment to vendors.Manages information utilizing appropriate manual or electronic systems.Participates in the orientation and training of other personnel as assigned.Performs patient and supply transport functions.Performs daily inventories in designated areas utilizing a hand-held computer at all regional locations.Picks up charges and batches them for transmittal to Data Processing.Receives and fills phone and long form orders for supplies and/or equipment. Deliver clean equipment and pickup soiled equipment.Receives, checks in, and stores supply shipments; notifies Supervisor of any discrepancies.Seeks resources for direction, when necessary.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a warm, professional, and detail-oriented individual to serve as a Director of First Impressions for one of our leading financial clients in Birmingham AL. This role is... More responsible for creating an exceptional first experience for every client and prospective client who interacts with our firm?whether by phone or in person. As the first point of contact, you will play a critical role in shaping how clients feel about the company from their very first interaction.Key Responsibilities:Front Desk & In-Office ExperienceGreet and welcome all clients and prospective clients with warmth and professionalismEnsure clients are comfortable and cared for upon arrivalPrepare meeting rooms and maintain a clean, organized office environmentManage the flow of the office to ensure a smooth and timely experiencePhone & Communication ManagementAnswer incoming phone calls promptly and professionallyDirect calls to the appropriate team membersTake clear and accurate messages when neededServe as a helpful and knowledgeable first point of contactScheduling & Coordination (In-Office)Schedule follow-up appointments for clients and prospects before they leave the officeCoordinate calendars to ensure efficient schedulingConfirm appointment details and ensure accuracyOffice Support & OrganizationMaintain organization of front office systems and processesAssist with general administrative tasks as neededSupport the team during busy periods to ensure a seamless client experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Warehouse & Office Coordinator provides temporary support for shipping, receiving, inventory management, and special operations projects while assisting with general office administration.... More Approximately 75% of the role will focus on warehouse and logistics activities, with the remaining 25% dedicated to office administration and facility support. This position plays a key role in maintaining efficient operations, accurate inventory records, and organized workspaces throughout the Plano office and warehouse environment.Ray Rate Range: 20-25/HRKey ResponsibilitiesWarehouse, Shipping & Operations Support (Approximately 75%)? Receive, inspect, and process incoming shipments.? Prepare, pack, and ship outgoing packages and equipment.? Coordinate shipments through UPS, FedEx, freight carriers, and other logistics providers.? Track inventory, equipment, and materials to ensure accurate records.? Maintain organized warehouse, storage, and staging areas.? Assist with inventory audits, cycle counts, and reconciliation activities.? Support special operations projects, including organizing, relocating, cataloging, and disposing of equipment and materials.? Assist with workspace cleanouts, office moves, and operational improvement initiatives.? Track shipments and resolve delivery issues as needed.? Maintain shipping documentation and inventory records.? Maintain a safe, clean, and organized work environment while following company procedures and safety guidelines.? Ability to lift, move, and transport equipment and materials as required.? Work independently or collaboratively as part of a team to complete assigned projects and operational tasks.Office Administration (Approximately 25%)? Coordinate incoming and outgoing mail, packages, and deliveries.? Order and maintain office and warehouse supplies.? Assist with employee onboarding logistics, including workspace setup and office access.? Coordinate office vendors, maintenance requests, and facility-related needs.? Schedule meetings and manage conference room reservations.? Provide general administrative support, including data entry, filing, and document management.? Perform other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking an Office Manager to join their team in Atlanta, GA. The Office Manager will be responsible for overseeing day-to-day administrative functions in the Atlanta... More office, including human resources, staffing, operational support, workflow of support staff, facilities, and contributing to cost-effective office management.- Key Responsibilities and Essential Job Functions: - Human Resources: staff recruiting, training, performance evaluations, discipline, and discharge; office orientations, benefit administration, emergency/safety practices, and overall employee relations- Budgeting & Accounting: Budget input and variance accountability, accounts payable, accounting report review, and analysis; Coordinate with firmwide procurement efforts for supplies, equipment, and other purchases for the local office- Facilities management: economic use of office space, overseeing facility improvements and build outs, moves, and liaison with building management; Coordinate with practice groups and firm management relating to office support and best practices- Oversight of support staff: secretaries, office support services, conference center, reception, and other departments, collaborating with firm-wide administration and management teamsSpecial projects and duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client, a fast-paced matrimonial law firm in White Plains, NY, is seeking an experienced Paralegal to support a team of attorneys handling a high-volume caseload. This individual will play a... More critical role in managing family law matters, including divorce proceedings, and must be proactive, detail-oriented, and comfortable working in a dynamic environment.Key Responsibilities- Provide direct support to two attorneys (with additional collaboration across a team of four attorneys, both onsite and remote)- Serve as a primary point of contact for clients answering calls, gathering information, and vetting potential cases- Draft, review, and proofread legal documents, including pleadings and divorce-related filings- Manage and track discovery compliance, including document collection, organization, and deadlines- Prepare and file legal documents with courts (e-filings and physical filings as needed)- Redline documents and assist with revisions throughout the litigation process- Maintain organized case files and assist with heavy caseload management- Support attorneys with general administrative and legal tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The HR Coordinator supports employee record management, HRIS transactions, and onboarding, recruiting and benefits administration.The ideal candidate has strong technical skills, generalized HR... More knowledge (labor laws, HR policies, and procedures), and be able to effectively support the below:oDrug test ordering and supplies sent to facilitiesoCompliance poster ordering and sent to facilitiesoValidation of onboarding compliance activities for benefits administrationoConfirm Wage Theft Prevention acknowledgment in WorkdayoDOT employment verificationsoWorker?s compensation reportingoOccupational Employment Wage and Statistics reportingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an eager, organized Office Administrator to join the Office Management team for an Engineering company in Lutz, FL. The office is very established but still growing... More rapidly. This person will report to the Office Manager, who oversees all of the Florida offices, and will assist with any and all office tasks within the Lutz office. These include, but are not limited to, office supply management, inventory ordering, stocking, fleet management, mileage tracking, event planning/coordination, arranging travel, equipment management, vendor communication and understanding office operations. This candidate should be able to work independently and collaboratively while running the office with little supervision. We are looking for someone who is eager, independent, and energetic to spearhead communication and present ideas.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking a receptionist to join their New York City office. This individual will support daily front desk operations, including setting up conference rooms, answering and directing... More calls, taking messages, and ensuring guests are properly checked in through security. This person will be the first point of contact for visitors, so a warm, professional presence and ability to build report are important.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Patient Services Representative for a client in Nashville, TN. You?ll play a key role in managing the front-end and back-end financial workflows in a busy oncology clinic.... More You?ll ensure patient insurance and eligibility details are accurate while supporting billing, claims, and payment processing. A typical day includes verifying coverage, collecting payments, submitting claims, and following up on outstanding accounts. You?ll also serve as a resource for patients and families, helping them understand their financial responsibilities and navigate insurance questions. This role requires strong attention to detail and a patient-first mindset.Key Responsibilities:- Verify insurance coverage, eligibility, and obtain pre-authorizations/referrals- Collect co-pays, deductibles, and other patient payments at time of service- Submit insurance claims and follow up on denials, delays, or outstanding balances- Review Explanation of Benefits (EOBs) and ensure accurate account posting- Handle patient billing inquiries and resolve account discrepancies or complaints- Manage account follow-ups and collections to maintain current balances- Assist patients with financial counseling and connect them to community resources when needed- Maintain accurate patient demographic and insurance data in the systemWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Construction Administrator to support a large residential builder client of ours out of Charleston, SC. This employee will be responsible for managing and process all... More documentation required once a home is sold or configured, ensuring materials are accurately prepared and submitted for floor plan creation, permitting, and construction readiness.Review sales documentation to determine the correct floor plan selection based on customer configurations and project requirements.Compile, organize, and distribute floor plans for internal teams, permitting authorities, and external partners.Provides direct support on floor plan compilation and assisting with overflow or related pre-construction tasks as needed.Serve as a liaison between sales, construction, and architectural teams to ensure plans are accurate, complete, and aligned before permitting submission.Track documentation status and follow up as needed to keep projects moving efficiently through the pre-construction phase.Works cross-functionally with construction, architectural, and project management teamsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less