Job Search Results for legal assistant

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We're hiring for one of Western Canada?s largest workplace law and advocacy firms. We are currently seeking a Legal Administrative Assistant to join their Labour & Employment team. This is an... More excellent opportunity for an experienced assistant who thrives in a fast-paced environment and is looking to build a long-term career with a firm that values professional growth and teamwork.Responsibilities:- Prepare, format, and proofread a variety of legal documents including pleadings, correspondence, contracts, and arbitration materials.- Manage lawyer calendars, coordinate meetings, hearings, and travel arrangements.-Open, maintain, and close client files in accordance with firm procedures.- Track deadlines and limitation dates; manage bring-forward systems.- Communicate professionally with clients, opposing counsel, and external stakeholders.- Assist with billing, time entry, and expense tracking.- Support other members of the Labour & Employment team as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A Canadian Law Firm is seeking a Legal Assistant to join their Litigation team. This is a full-time, permanent position and is ideal for individuals eager for growth and success. The candidate should... More have litigation experience, exceptional organizational skills and excellent attention to detail.What they'll be doing:setting court dates and communicating with registries;arranging court and tribunal filings and applications;preparing and drafting various correspondence;maintaining an efficient file management and bring forward system;maintaining full calendar and email management for two busy lawyers;liaising with legal assistants, paralegals, other lawyers and clients on file progress; andgeneral administrative duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is currently looking for a Legal Contract Administrative Assistant. This role is an excellent opportunity for a motivated candidate seeking to be involved in legal contracts. Candidates... More must be organized and detail-oriented. Responsibilities include:?Create folders in SharePoint Library -- Legal Historical Finalized Contracts.?Go to the old contract database for finalized contracts and move them accordingly into the appropriate organized folders in the SharePoint - Legal -- Historical Finalized Contracts folders.?Take document contract templates and create a template library in Microsoft Word.?Create matching PDF documents from the template library.?Create locked forms from the PDF documents with fields in designated sections.?Upload the locked PDF forms, with the fields into the appropriate folders in the Legal Public Library and provide access as directed.?Maintain the developed content for the legal department portal, including the front page.?Respond to business requests for simple filed contracts/documents and templates.?Work directly with our Beijing office on translated templates.?Monitor the department's electronic inbox multiple times a day for assignment distribution.?Assist with searches for internal department contract editing management tools.?Review simple contracts and simple template changes.Compensation: $25/hr to $35/hrExact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet... More the complex needs of our clients in a fast-paced and dynamic legal landscape. King & Spalding is seeking an experienced professional to join our team as a Legal Practice Assistant in our Washington, D.C. office. In this role you will provide high level administrative and legal support to attorneys, with a primary emphasis to the D.C. Office Managing Partner. You will play a pivotal role in managing complex schedules, coordinating essential administrative and legal functions, and playing a key role in exceptional client service.Key Responsibilities:Provide direct administrative and legal practice support to the D.C. Office Managing Partner and additional attorneys as assigned.Open new clients and matters and prepare conflict of interest forms.Perform administrative responsibilities and collaborate with other administrative departments (e.g. Office Services, Finance, Records).Maintain and organize client and administrative filings for lawyers following established procedures.Prepare files using a document management system and maintain appropriate records for storage.Arrange and coordinate domestic and foreign travel including transportation, lodging, itineraries, and meeting materials.Maintain lawyers? contacts within our contact management system with accurate information and notes.Answer and screen calls, field inquiries, relay messages, and respond to client needs in a timely manner.Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.Draft routine correspondence and forms.Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers? biographies.Track, organize, and process expense reports, reimbursements, and check requests in a timely manner.Maintain Continuing Legal Education (CLE) records and assist with tracking compliance.Manage and coordinate lawyers? calendars, appointments, and meeting schedules.Collaborate with Marketing and various office departments to schedule and organize meetings and events, including office-wide gatherings led by the Office Managing Partner.Interface and establish ongoing positive business relationships with clients.Maintain confidentiality of lawyer-client relationship.Perform other related duties as required and assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A leading estate planning firm based in Norwalk, CT, is seeking a motivated and knowledgeable Estate Planning Administrator to join our team. This role is customer forward, with a strong focus on... More understanding and addressing the complex needs of our estate planning clients. The ideal candidate will have a background in Estate and Finance, with a keen ability to guide clients through our consultative planning process supported by a knowledge base in the financial aspects of Estates.Key Responsibilities:?Act as the primary point of contact for clients, conducting consultations to assess their estate planning needs and providing expert advice.?Help Draft estate plan documents, including trusts, wills, powers of attorney, advance health care directives, and deeds using our proprietary software.?Review and amend existing estate planning documents and assist in the funding of trusts.?Coordinate and manage the preparation and administration of estate planning documents and trust processes.?Collect and analyze data regarding clients? assets, including savings accounts, investments, and real estate holdings.?Work closely with the Senior Paralegal to manage files, workflow, and ensure timely completion of tasks.?Maintain detailed and accurate records of client interactions and case statuses.?Provide exceptional customer service, addressing client inquiries and concerns promptly and professionally.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Practice Assistant (PA) performs a wide range of services, including administrative and?legal?support. As part of a team, the Practice Assistant will provide excellent quality service to all... More internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite the workflow of lawyers and?legal?staff members. The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi-task for several individuals. This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work.??The PA coordinates complex workflows.??The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations.?Duties include the below:-Plan and coordinate attorneys? schedule, appointments, conferences and meetings.-Manage and coordinate extensive and complex domestic/international travel arrangements. Prepares business itineraries and business-trip documentation packs.-Manage and submit expense reports.-Answer, screen, and place calls in a professional manner.-Accurately record phone messages and promptly inform attorneys.-Keep legal staff apprised of the status of work and any problems encountered with systems or programs.-Monitor, review and organize, according to priority, all incoming correspondence.-Draft, proofread for accuracy, and release time sheets.-Maintain accurate client and matter lists.-Complete conflict search reports and opening entries.-Assist with client development, marketing initiatives, and proposals.-Assist with client billing.-Draft routine letters, memos, and reports.-Create and maintain files.-Meet and greet clients with courtesy and tact.-Assist with overflow work and practice specific responsibilities.-Arrange overtime coverage with Document Production for attorneys.-Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring a highly organized and proactive individual to provide administrative, bookkeeping, and legal support in a dynamic real estate and legal office. Must be fluent in... More Spanish.Responsibilities:?General administrative tasks and project management.?Bookkeeping, including bill paying, deposits, and account reconciliation using QuickBooks and Excel (approximately a couple of hours per week).?Real estate management support (dealing with tradesmen, rentals).?Legal support (title work training provided).?Executive assistant duties for the owner.?Must be able to take a task from beginning to end without constant supervision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global's client is one of the largest law firms in the area with over 60 attorneys in various office locations. Their record of success is built by considerable settlements in civil... More cases?and?acquittals in criminal cases, but they work in other areas including personal injury, workers compensation, family/divorce law, litigation, real estate law,?and?more. Company offers room for growth, great culture,?and?stability across teams.Insight Global's client is looking for energetic and detail oriented full-time Administrative (Legal) Assistants to join our group of professionals who will be supporting trial attorneys with personal injury cases in State and Federal Courts in their Dover, NH office. Day to Day:Preparing general legal correspondence, motions, and objections.Preparing medical evidence for trial. Assisting with discovery and document management.Serving and filing legal papers in various courts, with familiarity with electronic filing systems in both State and Federal Courts.Utilizing communication skills via email and phone with clients, court staff, and opposing counsel.Utilizing organization skills when preparing case files for attorneys to use at court hearings.Perform secretarial tasks such as phone support, scheduling, and daily operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position SummaryWe are seeking a detail-oriented and proactive Administrative Assistant to support our legal team in daily operations and billing functions. This role is ideal for someone with strong... More organizational skills, a professional demeanor, and a keen interest in legal administration and financial processes.Key ResponsibilitiesAdministrative Support? Manage calendars, schedule meetings, and coordinate appointments for attorneys.? Answer and direct phone calls, emails, and client inquiries professionally.? Prepare and file legal documents, correspondence, and reports.? Maintain and organize physical and digital legal files.? Assist with legal research and trial preparation as needed.? Order and manage office supplies and coordinate vendor services.Billing & Financial Tasks? Assist with editing and maintaining prebills and invoice drafts.? Submit finalized invoices via email or billing software.? Track billing cycles and ensure timely submissions.? Update billing rates and client information in billing systems.? Support month-end and year-end close processes.? Communicate with clients regarding billing inquiries and resolve discrepancies.? Generate standardized and ad hoc billing reports.Compensation:$20/hr to $25/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less