Job Search Results for secretary

Insight global is looking for a Secretary Assistant to book travel arrangements, manage detailed itineraries, and prepare, submit, and reconcile expense reports, occasionally performing basic... More bookkeeping tasks such as processing invoices. This person will handle monthly and periodic client billing, assist in resolving billing inquiries, and coordinate closely with the accounting department. Also monitor monthly attorney pre-bills after routing them to the appropriate timekeepers for review. In addition, they provide coverage during legal secretary absences and manage a wide range of administrative duties, including answering and directing phone calls, taking messages, and overseeing incoming and outgoing emails, correspondence, memos, letters, and faxes. They organize and schedule appointments, maintain calendars for multiple attorneys, and plan and coordinate internal and external meetings and events. They write, edit, and proofread documents, reports, and presentations while maintaining organized digital and physical filing systems to ensure accuracy and confidentiality. This person is always adept at following instructions from various points of contact and consistently demonstrate an eagerness to learn. 5 days a week on-site.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an experienced Trial Legal Secretary to support a prominent law firm in Orange County. The ideal candidate is highly computer-savvy and demonstrates strong technical... More proficiency, including advanced Microsoft Office skills, particularly in Excel, and experience with document management systems, with iManage preferred. This role requires a motivated, detail-oriented professional with excellent interpersonal skills, a strong work ethic, and the ability to thrive in a high-pressure, deadline-driven environment. Prior experience supporting attorneys in trial preparation is essential.Qualified applicants must have extensive experience with document preparation and e-filing across state, federal, and appellate courts. The position requires sound judgment, strong decision-making capabilities, and solid administrative skills, including calendar management, travel coordination, and client billing. Candidates should be adept at independently managing multiple projects and daily workflows while maintaining accuracy and efficiency in a fast-paced legal setting.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Litigation Legal Secretary - Trust & Estates to join, one of San Diego?s oldest and most prestigious law firms, to provide high-level support to attorneys and their... More paralegals in our Trust & Estates practice groups. Responsibilities Provide comprehensive administrative and litigation support to attorneys and paralegals in the areas of Trust and EstatesManage complex calendars, schedule consultations, depositions, and client meetings Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings Coordinate and process filings in State and Federal courts, including electronic filing and service Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical) Communicate professionally with clients, court staff, opposing counsel, and vendors Track certified mailings, overnight deliveries, and manage document flow Process invoices, check requests, and schedule conference rooms Collaborate closely with paralegals to ensure smooth case management and workflowWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Position Overview:Insight Global is seeking an Administrative Assistant for a client in Front Royal, VA. This will be a 6 Month contract to hire position. This role provides essential administrative... More and clerical support to ensure smooth workflows and efficient communication throughout the organization. The ideal candidate is a problem-solver with strong technical skills, excellent follow-through, and a friendly, team-oriented approach. Key Responsibilities Financial Support - Generate and process purchase orders, including collecting receipts, and securing manager approvals. - Prepare and submit expense and petty cash reports accurately and on time. Office & Facilities Support - Maintain inventories of office and operational supplies. - Collect, sort, and distribute mail. - Schedule and coordinate vendor visits; greet and assist visitors/vendors and arrange escorts to properties. - Serve as a point of contact for: - Company cell phone purchases and support. - VDOT road concerns, communication, and issue resolution. - Provide basic computer and IT troubleshooting for staff. Executive & Staff Assistance - Provide direct administrative support to Managers and the Principal owner as needed. - Coordinate company outings, staff events, and internal activities. - Arrange travel for managers, including itineraries and accommodations. - Help organize and maintain inventories of company storage areas. - Maintain and regularly update the internal phone directory. Administrative & Clerical Support - Answer and direct incoming phone calls professionally. - Conduct research and compile information at the request of Managers. - Create spreadsheets, reports, and documents to support operational needs. - Take notes during meetings and prepare concise written summaries. Qualifications & Requirements - Strong computer and cellphone proficiency, with the ability to learn new tools quickly. - Willingness to assist coworkers with basic technical troubleshooting. - Friendly, approachable, and supportive attitude. - A "can-do," solutions-focused mindset with eagerness to learn. - Excellent attention to detail, organization, and follow-through. - Ability to handle multiple tasks, prioritize effectively, and work independently when needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Administrative Assistant (3-Month Contract)Compensation: $17?$18/hrLocation: 2415 South 11th St, Suite B, Kalamazoo, MI 49009Schedule: Full-time, OnsiteEquipment: Mac-based office (Mac proficiency... More required)OverviewWe are seeking a bubbly, tech-savvy Administrative Assistant to support daily office operations and serve as the first point of contact for all visitors. This individual will handle desk coverage, data entry, commission processing, and general administrative tasks while supporting systems such as Dotloop. The ideal candidate learns new software quickly, has strong attention to detail, and brings prior administrative experience.Key ResponsibilitiesFront desk coverage including:Greeting visitorsAnswering and directing phone callsMaintaining smooth office flow and a welcoming environmentData entry and maintaining accurate files and recordsSupport with Loop review and contract processing through DotloopProcessing and depositing commission checksDaily office maintenance and general administrative supportUpdating internal systems and documents promptlyAssist leadership with administrative tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A gas turbine company in Mabank, Texas is looking for an Administrative Assistant to join their team. This person will be responsible for supporting a number of project managers on the team. The key... More responsibilities include: Project Manager Support (60%):-Collaborate closely with project managers to facilitate successful in-person client meetings.-Client Luncheons: Take charge of planning, ordering, delivery, and post-meeting cleanup for client lunches.-Meeting Logistics: Coordinate meeting rooms, ensuring a seamless experience for both internal and external stakeholders.-Safety Communication: Assist by sending safety videos to our valued customers.-Swag Management: Maintain an inventory of company swag items, spreading our brand presence.Project Coordination (40%):-Document Management: Scan and organize both new and historical documents.-Filing: Keep project folders meticulously organized.-ERP System: Create and manage new projects within our company's ERP system.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an executive administrative assistant in the Woodlands, Tx.We are a company committed to creating diverse and inclusive environments where people can bring their full,... More authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less