Job Search Results for secretary

Our client is seeking an IP Secretary to join their team! In this role, the IP Secretary will provide direct support to one attorney, managing all aspects of intellectual property cases from start to... More finish. Responsibilities include preparing and filing documents with the USPTO, drafting and proofreading legal correspondence, and maintaining accurate case files. The secretary will also handle billing, intake forms, and matter closure, ensuring all timelines are met. The secretary will also use systems like iManage or shared folders for case management and must be comfortable working independently in a fast-paced, detail-oriented environment. This is a permanent position sitting in Palo Alto, CA. The base salary range for this role is $85,000 - $100,000.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our law firm client is seeking a Litigation and Trial Secretary to join their team! This is a full-time, on-site role based in Irvine, with working hours from 8:30AM to 5PM, Monday through Friday.... More The candidate will support multiple attorneys and must be comfortable navigating the structure and pace of a law firm environment. The expectation is that the candidate will proactively manage their responsibilities and stay on top of deadlines and tasks. Strong communication skills are essential, particularly the ability to be assertive and professional when interacting with attorneys and staff. This role is located in Irvine, CA with a base salary range of $88,000 - $98,000.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

What you?ll do on a typical day:? Help maintain warehouse headcount data? Create job postings/requisitions? Assist with New Hire Orientation and On-boarding? Assist Employees with HR-related... More questions: Attendance points, PTO, Benefits, Missing Punches? Communicate well with leadership, team members and other departments? Commit to process excellence by ensuring proper, efficient and accurate use of processesPay Rate: $20-21.50/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Admin Assistant for one of our largest financial customers in the Charlotte market. This individual will provide specialized support for the Staff Counsel Operations team... More with a focus on process, documentation, technology, and administrative support. Duties include fulfilling simple support requests, triaging and escalating complex requests, monitoring action items and following up, data entry, filing, and documentation. Strong problem-solving, communication, and organizational skills are essential. Familiarity with legal matter and document management systems, Microsoft Office Suite, and collaboration tools like SLACK and Box is preferred.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A Property Management client in the Richmond VA area is seeking an Administrative Assistant for a contract to hire opportunity. This role is ideal for someone who thrives in a fast-paced,... More team-oriented environment and enjoys keeping operations running smoothly behind the scenes.Key ResponsibilitiesAnswer and direct incoming phone calls in a professional and courteous manner Maintain and organize digital and physical filing systems for leases, maintenance records, and tenant communications Assist with scheduling appointments, property inspections, and team meetings Prepare and distribute correspondence, reports, and other documents as needed Greet and assist visitors, tenants, and vendors Track and order office supplies and ensure common areas are tidy and stocked Support property managers with administrative tasks related to tenant onboarding, lease renewals, and maintenance requests Handle incoming and outgoing mail and deliveriesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position SummaryMust be a highly organized and detail-oriented person who will assist with diverse projects and provide administrative support within a close team environment. The position requires... More strong written, communication, and software skills to effectively interact with customers, vendors, and employees. Offers general administrative support to executives, directors, and managers by organizing files, drafting, proofreading, and finalizing documents and letters, as well as handling other administrative tasks as needed. Quickly gathers and interprets data to produce written materials and relevant visuals to draft, edit, and enhance presentations, proposals, and other administrative or marketing outputs. Promotes our business services and products by coordinating marketing strategies and conveying the company's messaging and story to target audiences. Develops and supplies content for marketing brochures, articles, and newsletters for digital and print publication. Must be proficient in writing unique messages, editing graphics/art, and creating relevant content for blogs and posts to give customers and employees insight into AVMAC?s progress and capabilities. Identifies branding and marketing issues and proposes solutions to the executive team.Reports ToProposal Manager KEY RESPONSIBILITIES ? Present a polite, personable, and professional demeanor via phone, company social media channels, e-mail, and mail.o Primary for all press releases/social media posts.o Primary for business PR-related communication.o AVMAC representative for business conferences, awards presentations, etc.o Develop and execute press releases following significant company events.? Properly answer and route incoming phone calls.? Greet and support visitors.? Provide corporate staff with administrative support, ensuring efficient office operation.? Perform routine administrative duties such as filing, copying, binding, scanning, maintaining digital and physical filing systems, etc.? Compose, prepare, and finalize letters and assorted documents for Executive review. ? Prepare and provide agendas, schedules, and coordinate meetings, such as the Weekly Sync and contract Kick-Offs, and social events as required.o Schedule and coordinate AVMAC conference rooms and meetings.? Monitor and track calendar appointments for Executives, Directors, and Managers.? Provide relevant AVMAC information when responding to queries and requests.? Order office/breakroom supplies, as requested.? Collect and distribute daily mail.? Properly construct, write, and edit documents such as memos, letters, instructions, directives, emails, marketing and capability documents, reports, and other correspondence.? Create proposal graphics, such as tables, organizational charts, cover page photos, etc. ? Be highly creative and identify target audiences in devising, drafting, and updating digital content that engages, informs, and motivates customers and employees through our social media presence (website, Facebook, Instagram, and LinkedIn).? Provide marketing research and outreach.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less