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Jul 14, 2025

Irvine, CA

|

Administrative Assistant

|

Perm

|

$85k - $95k (estimate)

{"JobID":427924,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-117.788363636364,"Longitude":33.6371818181818,"Distance":null},"State":"California","Zip":"92612","ReferenceID":"OCC-794840","PostedDate":"\/Date(1752491791000)\/","Description":"Our client is seeking an IP Secretary to join their team! This individual will monitor filing deadlines for all patent applications and issued patents, and communicate with the Docketing department. Responsibilities include preparing template documents for attorneys in response to USPTO correspondences, and conduct filings with the USPTO, retrieving and editing prebills and invoices, ensuring accuracy before sending to clients. The secretary will use strong proofreading skills and clear communication with clients, vendors, and personnel. The IP Secretary will support 3 attorneys in the office. This is a permanent opportunity located in Irvine, CA (4 days on site, Fridays are remote). The base salary range is $85,000 - 95,000.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Intellectual Property Secretary","City":"Irvine","ExpirationDate":null,"PriorityOrder":0,"Requirements":"5+ years of recent experience in patent prosecution in a law firm setting Familiarity with both foreign and domestic patient prosecution processes Experience in managing patent prosecution dockets for attorneys Experience in filing documents with the USPTO (US Patent and Trademark Office) Strong work ethic, excellent interpersonal skills, and the ability to work effectively in a high-pressure environment Excellent grammar, proofreading, and transcription skills High level of initiative, assertiveness, confidentiality, good judgment, and diplomacy","Skills":"Computer intuitive Motivated and detail-oriented","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":95000.0000,"SalaryLow":85000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Our client is seeking an IP Secretary to join their team! This individual will monitor filing deadlines for all patent applications and issued patents, and communicate with the Docketing department.... Responsibilities include preparing template documents for attorneys in response to USPTO correspondences, and conduct filings with the USPTO, retrieving and editing prebills and invoices, ensuring accuracy before sending to clients. The secretary will use strong proofreading skills and clear communication with clients, vendors, and personnel. The IP Secretary will support 3 attorneys in the office. This is a permanent opportunity located in Irvine, CA (4 days on site, Fridays are remote). The base salary range is $85,000 - 95,000.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 17, 2025

Keystone Heights, FL

|

Accounts Receivable

|

Perm

|

$20 - $25 (hourly estimate)

{"JobID":428926,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-82.0086363636364,"Longitude":29.7838181818182,"Distance":null},"State":"Florida","Zip":"32656","ReferenceID":"DGO-796078","PostedDate":"\/Date(1752772596000)\/","Description":"A client in the Keystone Heights FL area is seeking a Administrative Support Specialist for a full-time opportunity. This role will primarily focus on Accounts Receivable (AR) and Accounts Payable (AP) functions, while also providing general administrative support to ensure smooth day-to-day operations.Key Responsibilities:Manage and process accounts receivable and accounts payable transactions accurately and in a timely manner.Monitor and follow up on outstanding invoices to ensure prompt payment and resolve discrepancies.Assist in balancing accounts and reconciling financial records.Generate and maintain financial and administrative reports as required.Provide general office support, including document management, data entry, and communication with vendors and clients.Collaborate with internal stakeholders and provide support to the CPA during audits or financial reviews.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Keystone Heights","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Proficiency in QuickBooks Online is required.Strong understanding of basic accounting principles and financial processes.Excellent organizational and time management skills.Ability to work independently and handle multiple tasks with accuracy.Strong communication skills and attention to detail.","Skills":"","Industry":"Accounts Receivable","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":25.0000,"SalaryLow":20.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

A client in the Keystone Heights FL area is seeking a Administrative Support Specialist for a full-time opportunity. This role will primarily focus on Accounts Receivable (AR) and Accounts Payable... (AP) functions, while also providing general administrative support to ensure smooth day-to-day operations.Key Responsibilities:Manage and process accounts receivable and accounts payable transactions accurately and in a timely manner.Monitor and follow up on outstanding invoices to ensure prompt payment and resolve discrepancies.Assist in balancing accounts and reconciling financial records.Generate and maintain financial and administrative reports as required.Provide general office support, including document management, data entry, and communication with vendors and clients.Collaborate with internal stakeholders and provide support to the CPA during audits or financial reviews.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 17, 2025

Pittsburgh, PA

|

Administrative Assistant

|

Contract,Perm Possible

|

$14 - $17 (hourly estimate)

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Insight Global is seeking an Administrative Assistant to join a higher education client in Pittsburgh. The ideal candidate will be dependable and detail-oriented, with responsibilities that include... direct interaction with students, managing logistics for equipment distribution, maintaining accurate documentation, and handling a variety of day-to-day administrative tasks.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 14, 2025

Portland, OR

|

Administrative Assistant

|

Contract-to-perm

|

$18 - $23 (hourly estimate)

{"JobID":428131,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-122.704636363636,"Longitude":45.5502727272727,"Distance":null},"State":"Oregon","Zip":"97210","ReferenceID":"POR-795170","PostedDate":"\/Date(1752524195000)\/","Description":"A wholesale manufacturing company local to Portland is looking for a detail-oriented and organized Administrative Assistant to support daily operations and ensure smooth workflow across the team. This role involves a variety of administrative tasks and requires strong communication, multitasking, and customer service skills.Key Responsibilities:Perform general administrative duties including electronic filing, typing, copying, and scanningCoordinate and schedule administrative projects to meet operational needsCommunicate professionally via phone, email, and mailSupport team organization and communication effortsRespond to inquiries related to building maintenance and provide relevant informationMonitor and maintain office supply inventory; place and expedite orders as neededDistribute incoming mail and email; ensure timely mailing of monthly statementsContribute to team success by completing related tasks as neededWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Portland","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Proven customer service experienceStrong organizational and time management skillsProficiency in Microsoft ExcelAccurate and efficient data entry skillsAbility to thrive in a fast-paced environmentProblem-solving mindset and attention to detail","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":23.0000,"SalaryLow":18.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

A wholesale manufacturing company local to Portland is looking for a detail-oriented and organized Administrative Assistant to support daily operations and ensure smooth workflow across the team.... This role involves a variety of administrative tasks and requires strong communication, multitasking, and customer service skills.Key Responsibilities:Perform general administrative duties including electronic filing, typing, copying, and scanningCoordinate and schedule administrative projects to meet operational needsCommunicate professionally via phone, email, and mailSupport team organization and communication effortsRespond to inquiries related to building maintenance and provide relevant informationMonitor and maintain office supply inventory; place and expedite orders as neededDistribute incoming mail and email; ensure timely mailing of monthly statementsContribute to team success by completing related tasks as neededWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 17, 2025

Oakland, CA

|

Administrative Assistant

|

Contract-to-perm

|

$22 - $28 (hourly estimate)

{"JobID":428964,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-122.263909090909,"Longitude":37.8049090909091,"Distance":null},"State":"California","Zip":"94612","ReferenceID":"DGO-796188","PostedDate":"\/Date(1752794048000)\/","Description":"We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Oakland","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Qualifications:High school diploma or equivalent; associate degree preferred.2+ years of administrative experience, preferably in a service-based or HVAC environment.Proficiency in Microsoft Office Suite and scheduling software (e.g., ServiceTitan, Housecall Pro).Excellent communication and organizational skills.Ability to multitask and prioritize in a fast-paced environment.Strong attention to detail and problem-solving abilities.","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":28.0000,"SalaryLow":22.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Nov 10, 2022

Madison, NJ

|

Administrative Assistant

|

Contract,Perm Possible

|

$20 - $25 (hourly estimate)

{"JobID":239242,"JobType":["Contract,Perm Possible"],"EmployerID":null,"Location":{"Latitude":-74.4135818181818,"Longitude":40.7784,"Distance":null},"State":"New Jersey","Zip":"07940","ReferenceID":"NNJ-523384","PostedDate":"\/Date(1668118394000)\/","Description":"Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Madison","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-High School Degree; Associates or Bachelors degree preferred-2+ years experience in an administrative/operational support role-Proficient in the entire Microsoft Suite-Advanced data entry and documentation skills-Must be a problem solver and detail oriented","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":25.0000,"SalaryLow":20.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 11, 2025

Toronto, ON

|

Accounting / Finance

|

Contract

|

$16 - $20 (hourly estimate)

{"JobID":427720,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-79.3557746363636,"Longitude":43.6604554545455,"Distance":null},"State":"Ontario","Zip":"M5B2L7","ReferenceID":"TOR-794699","PostedDate":"\/Date(1752247002000)\/","Description":"Insight Global is seeking an Administrative assistant to join one of Canada\u0027s top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Toronto","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-Previous administrative experience -Strong communication skills -Experience working with virtual platforms -Strong MS Suite experience-Comfortable navigating multiple screens","Skills":"-Completed Post-secondary Degree or Diploma","Industry":"Accounting / Finance","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":20.0000,"SalaryLow":16.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is seeking an Administrative assistant to join one of Canada's top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the... appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Nov 13, 2023

Laurel, MD

|

Claims/Denials

|

Perm

|

$45k - $50k (estimate)

{"JobID":322526,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-76.8295454545455,"Longitude":39.104,"Distance":null},"State":"Maryland","Zip":"20707","ReferenceID":"DGO-664167","PostedDate":"\/Date(1699866981000)\/","Description":"- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail / distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member\u0027s documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Laurel","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Administrative Duties *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.","Skills":"Bilingual (Spanish)","Industry":"Claims/Denials","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":50000.0000,"SalaryLow":45000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 14, 2025

New York, NY

|

Administrative Assistant

|

Contract

|

$17 - $21 (hourly estimate)

{"JobID":427984,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-73.9658181818182,"Longitude":40.7342727272727,"Distance":null},"State":"New York","Zip":"10012","ReferenceID":"DGO-794997","PostedDate":"\/Date(1752502588000)\/","Description":"About UsOur client is fast-growing, subscription-based media company with a small, dynamic team. As they continue to scale, they\u0027re looking for an organized and proactive Administrative Assistant to support their office and leadership team during a parental leave coverage periodwith potential for a temp-to-perm transition.Position OverviewThis is a hands-on, in-office role focused heavily on office management and administrative support. Youll be the go-to person for keeping our workspace running smoothly and supporting our Chief Revenue Officer (CRO) with client-facing tasks.Maintain a clean, organized, and well-stocked office environment (food, refreshments, printer supplies, etc.)Serve as the point of contact for building management (e.g., fire alarms, A/V issues)Handle errands, shipping, and receivingAct as receptionist and general office support for a 25-person teamSupport the CRO with client-related logistics (e.g., restaurant reservations)Deposit physical checks at the bankCoordinate with internal teams and external vendors as neededServe as the communications point of contact for the officeWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"(Temporary) Administrative Assistant","City":"New York","ExpirationDate":null,"PriorityOrder":0,"Requirements":"13 years of experience in office management, operations, or administrative supportStrong organizational and multitasking skillsExcellent communication and interpersonal abilitiesComfortable working independently in a fast-paced environmentProficiency with basic office tools and systemsCollege degree preferred","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":21.0000,"SalaryLow":16.8000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

About UsOur client is fast-growing, subscription-based media company with a small, dynamic team. As they continue to scale, they're looking for an organized and proactive Administrative Assistant to... support their office and leadership team during a parental leave coverage periodwith potential for a temp-to-perm transition.Position OverviewThis is a hands-on, in-office role focused heavily on office management and administrative support. Youll be the go-to person for keeping our workspace running smoothly and supporting our Chief Revenue Officer (CRO) with client-facing tasks.Maintain a clean, organized, and well-stocked office environment (food, refreshments, printer supplies, etc.)Serve as the point of contact for building management (e.g., fire alarms, A/V issues)Handle errands, shipping, and receivingAct as receptionist and general office support for a 25-person teamSupport the CRO with client-related logistics (e.g., restaurant reservations)Deposit physical checks at the bankCoordinate with internal teams and external vendors as neededServe as the communications point of contact for the officeWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 14, 2025

Denver, CO

|

Administrative Assistant

|

Contract-to-perm

|

$22 - $27 (hourly estimate)

{"JobID":428051,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-104.864818181818,"Longitude":39.7655454545455,"Distance":null},"State":"Colorado","Zip":"80202","ReferenceID":"DEN-794504","PostedDate":"\/Date(1752513374000)\/","Description":"A client of Insight Global is looking to bring on an Admin Assistant to help support the local, Denver office location. This will be a parttime position, working around 24-30 hours a week. You will be required to be onsite T-TH, with the additional hours worked remotely. The main responsibility of this position is supporting 3 Senior Executives with admin support. These tasks will be delegated directly to you. This could be anything from calendar management to taking repetitive tasks off their plates to reconciling expenses. Outside of that support, you will also be responsible for the management and housekeeping of the office. This could include inventory management, maintenance requests, and restocking of items. Lastly, you will be responsible for all event planning and execution. Pay Range: $24-$30/HR Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Admin Assistant","City":"Denver","ExpirationDate":null,"PriorityOrder":0,"Requirements":"2-4 years of experience within a similar positionExperience with reconciling expensesExperience running and planning corporate events","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":27.0000,"SalaryLow":21.6000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

A client of Insight Global is looking to bring on an Admin Assistant to help support the local, Denver office location. This will be a parttime position, working around 24-30 hours a week. You will... be required to be onsite T-TH, with the additional hours worked remotely. The main responsibility of this position is supporting 3 Senior Executives with admin support. These tasks will be delegated directly to you. This could be anything from calendar management to taking repetitive tasks off their plates to reconciling expenses. Outside of that support, you will also be responsible for the management and housekeeping of the office. This could include inventory management, maintenance requests, and restocking of items. Lastly, you will be responsible for all event planning and execution. Pay Range: $24-$30/HR Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

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