Find Your Perfect Job

Job Search Results for secretary

Sort and Filter  | 24 Results for secretary  | Save This Search

Aug 18, 2025

Toronto, ON

|

Accounting / Finance

|

Contract

|

$18 - $22 (hourly estimate)

{"JobID":435790,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":0,"Longitude":0,"Distance":null},"State":"Ontario","Zip":"M5B 2","ReferenceID":"TOR-724ddc85-60db-439f-8097-4ffb1d4a132e","PostedDate":"\/Date(1755549383000)\/","Description":"Insight Global is seeking an Administrative assistant to join one of Canada\u0027s top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Administrative Assistant","City":"Toronto","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-Previous administrative experience -Strong communication skills -Experience working with virtual platforms -Strong MS Suite experience-Comfortable navigating multiple screens","Skills":"-Completed Post-secondary Degree or Diploma","Industry":"Accounting / Finance","Country":"Canada","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":22.0000,"SalaryLow":17.6000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is seeking an Administrative assistant to join one of Canada's top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the... appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Aug 27, 2025

Miami, FL

|

Customer Service

|

Perm

|

$20 - $25 (hourly estimate)

{"JobID":437988,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-80.2,"Longitude":25.77,"Distance":null},"State":"Florida","Zip":"33129","ReferenceID":"TPA-6f0270d3-2835-4abf-b9b6-214b4bb3c30b","PostedDate":"\/Date(1756269902000)\/","Description":"Insight Global is hiring a Administrative Assistant in Miami, FL for one of our customers that will be supporting a Greek Orthodox Church with the following responsibilities:Note - this is a 30 hour work week (M-F 9:30am-3:30pm)?Screens phone calls and visitors for the priest and ministries?Receives calls for the priest and church ministries and ensures they are addressed to completion?Maintains and updates the Master Online Calendar daily?Arranges and confirms appointment?Maintains the Priest?s Daily Schedule. Upon final approval from the Parish Priest ensures all are aware of the schedule and posted as appropriate to the Master Online Calendar daily?Administers all sacrament/church activities Baptism, Chrismation, Marriage, Divorce, Funerals, Memorials to include: Scheduling, Metropolis, Civil and all other related documentation from start to completion including logging into the Church log books?Maintains and updates the church website and facilities bookings on a daily basis (with assistance from the Webmaster(s)?Administers the church equipment borrowing and ensure all are returned to the church office in working condition?Creates the Weekly Sunday Bulletin. Prints the bulletin and delivers to the Church, posts on the Website, and sends an e-mail to the Parish Distribution list on Friday?Administers the monthly Stewardship list for inclusion in the Monthly ?Vine? Newsletter?Records and maintains Stewardship update data in the church management software?Administers the quarterly Stewardship accounting and mailings?Processes bills, receipts, expenses, and reimbursement requests for the treasurer?Records all cash receipts and weekly deposits ? manages the Petty Cash and provides reconciliation for the Treasurer?Enters and maintains all parishioner and other contact and membership lists in the church management software with inputs from the Welcome Greeters and other communications?Generates reports as required by the Parish Priest, Parish Council from the church management softwareWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Administrative Assistant","City":"Miami","ExpirationDate":null,"PriorityOrder":0,"Requirements":"3-5 years administrative experience QuickBooks experience preferred (Cut and deposit checks, manage expenses, etc)Basic Excel experienceProficiency in MS office, Outlook, word, etc. Strong attention to detail Answer phones with excellent customer service skills; patience and compassion for peopleBilingual","Skills":"","Industry":"Customer Service","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":25.0000,"SalaryLow":20.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is hiring a Administrative Assistant in Miami, FL for one of our customers that will be supporting a Greek Orthodox Church with the following responsibilities:Note - this is a 30 hour... work week (M-F 9:30am-3:30pm)?Screens phone calls and visitors for the priest and ministries?Receives calls for the priest and church ministries and ensures they are addressed to completion?Maintains and updates the Master Online Calendar daily?Arranges and confirms appointment?Maintains the Priest?s Daily Schedule. Upon final approval from the Parish Priest ensures all are aware of the schedule and posted as appropriate to the Master Online Calendar daily?Administers all sacrament/church activities Baptism, Chrismation, Marriage, Divorce, Funerals, Memorials to include: Scheduling, Metropolis, Civil and all other related documentation from start to completion including logging into the Church log books?Maintains and updates the church website and facilities bookings on a daily basis (with assistance from the Webmaster(s)?Administers the church equipment borrowing and ensure all are returned to the church office in working condition?Creates the Weekly Sunday Bulletin. Prints the bulletin and delivers to the Church, posts on the Website, and sends an e-mail to the Parish Distribution list on Friday?Administers the monthly Stewardship list for inclusion in the Monthly ?Vine? Newsletter?Records and maintains Stewardship update data in the church management software?Administers the quarterly Stewardship accounting and mailings?Processes bills, receipts, expenses, and reimbursement requests for the treasurer?Records all cash receipts and weekly deposits ? manages the Petty Cash and provides reconciliation for the Treasurer?Enters and maintains all parishioner and other contact and membership lists in the church management software with inputs from the Welcome Greeters and other communications?Generates reports as required by the Parish Priest, Parish Council from the church management softwareWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Nov 13, 2023

Laurel, MD

|

Claims/Denials

|

Perm

|

$45k - $50k (estimate)

{"JobID":322526,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-76.8392727272727,"Longitude":39.0958181818182,"Distance":null},"State":"Maryland","Zip":"20707","ReferenceID":"DGO-664167","PostedDate":"\/Date(1699866981000)\/","Description":"- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail / distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member\u0027s documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Laurel","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Administrative Duties *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.","Skills":"Bilingual (Spanish)","Industry":"Claims/Denials","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":50000.0000,"SalaryLow":45000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Aug 25, 2025

Fort Lauderdale, FL

|

Administrative Assistant

|

Contract-to-perm

|

$17 - $22 (hourly estimate)

{"JobID":437061,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-80.13,"Longitude":26.14,"Distance":null},"State":"Florida","Zip":"33312","ReferenceID":"DGO-d95fb1d9-935b-44c5-a8cf-4ce366d26b25","PostedDate":"\/Date(1756136319000)\/","Description":"?Manage President?s calendar, travel logistics, and communications (email, phone, mail)?Coordinate internal scheduling across departments and executive staff?Prepare and edit correspondence, reports, presentations (PowerPoint, Excel)?Support donor data entry and CRM maintenance (Alltrue/Blackbaud)?Organize internal meetings, retreats, and staff appreciation events?Assist with Board of Trustees (BOT) meetings and communications?Maintain office supplies, subscriptions, and digital/paper records?Provide support for special projects and initiatives?Occasional event support during evenings/weekendsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Administrative Assistant","City":"Fort Lauderdale","ExpirationDate":null,"PriorityOrder":0,"Requirements":"?Minimum 3 years of general administrative experienceoSome experience as Executive or personal assistant experience ? Calendar Management/Travel Support?Strong proficiency in Microsoft Office Suite (especially PowerPoint templates)?High energy, professional demeanor, and excellent communication skills?Tech-savvy and adaptable to new systems?Valid Driver?s License and reliable personal vehicle?Self-starter?Strong work ethic and attention to detail?Excellent time management and organizational skills?Professional","Skills":"?Experience in nonprofit organizations?Bachelor?s degree preferred (Associate?s acceptable with experience)?Familiarity with Adobe, Canva, or similar design tools?CRM experience (especially Alltrue)","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":21.6400,"SalaryLow":17.3120,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

?Manage President?s calendar, travel logistics, and communications (email, phone, mail)?Coordinate internal scheduling across departments and executive staff?Prepare and edit correspondence, reports,... presentations (PowerPoint, Excel)?Support donor data entry and CRM maintenance (Alltrue/Blackbaud)?Organize internal meetings, retreats, and staff appreciation events?Assist with Board of Trustees (BOT) meetings and communications?Maintain office supplies, subscriptions, and digital/paper records?Provide support for special projects and initiatives?Occasional event support during evenings/weekendsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Aug 27, 2025

Lansing, MI

|

Administrative Assistant

|

Contract

|

$16 - $20 (hourly estimate)

{"JobID":438335,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-84.55,"Longitude":42.7,"Distance":null},"State":"Michigan","Zip":"48933","ReferenceID":"GRR-b3e9702c-3976-4e3a-89db-e52f2ae13003","PostedDate":"\/Date(1756327575000)\/","Description":"Insight Global is looking for a Administrative Assistant for a client based in Lansing, MI. This person will be joining the human relations and community services team, acting as a vital resource hub that collaborates with other community agencies. Their key responsibility is to serve as the primary phone receptionist for the department by answering calls, listening to what is being requested, and referring questions to appropriate personnel. The role involves answering calls from individuals of diverse backgrounds, providing intake and referrals for those in need, and offering extensive customer service support. They will collaborate with and support a small team including the department leadership. Their responsibilities include clerical tasks, data entry, building spreadsheets and outreach materials such as flyers, and other day to day operations such as opening and closing the office. This position is onsite 5-days per week in Lansing, MI. Compensation: $20-$24hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages while on contract for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Administrative Assistant","City":"Lansing","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 3+ years professional experience in a Admin Assistant or Office Support role- Microsoft Office Suite software (MS Word, MS Excel, and MS Outlook ).- Ability to type 45 wpm or higher.- Strong interpersonal skills and experience working in a professional office environment","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":20.0000,"SalaryLow":16.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is looking for a Administrative Assistant for a client based in Lansing, MI. This person will be joining the human relations and community services team, acting as a vital resource hub... that collaborates with other community agencies. Their key responsibility is to serve as the primary phone receptionist for the department by answering calls, listening to what is being requested, and referring questions to appropriate personnel. The role involves answering calls from individuals of diverse backgrounds, providing intake and referrals for those in need, and offering extensive customer service support. They will collaborate with and support a small team including the department leadership. Their responsibilities include clerical tasks, data entry, building spreadsheets and outreach materials such as flyers, and other day to day operations such as opening and closing the office. This position is onsite 5-days per week in Lansing, MI. Compensation: $20-$24hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages while on contract for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Aug 25, 2025

San Diego, CA

|

Administrative Assistant

|

Contract

|

$27 - $34 (hourly estimate)

{"JobID":437181,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-117.13,"Longitude":32.8,"Distance":null},"State":"California","Zip":"92123","ReferenceID":"SDG-332b2166-895c-4cac-9725-2338d95fd042","PostedDate":"\/Date(1756148356000)\/","Description":"An employer in San Diego, CA is seeking a Timekeeper/Administrative Assistant to join their team. This person will be responsible for ensuring completeness and accuracy of 100+ timesheets for union employees at a local utility. They will be seeing what timesheets have been submitted and then processing those timesheets. Their duties will be split 50% timekeeping and 50% other administrative tasks such as scheduling meetings, processing expense reports, coordinating third-party deliveries, sending out daily vacation/sick emails and updating locations of employees within an internal tracking system. This person will also be relied upon to create and publish job aids for a variety of different tasks. Must sit local to San Diego and be willing to go onsite every day of the week (5:30 AM - 2:00 PM).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Timekeeper \u0026 Administrative Assistant","City":"San Diego","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 1-2+ years of experience doing timekeeping for union employees - 1-2+ years of administrative assistant experience - H.S. diploma minimum - High level of Microsoft Outlook and Excel proficiency (must be able to perform Excel functions)- Experience entering time in a timekeeping software (ideally MyTime timekeeping software)","Skills":"- Operations background - Utilities experience - Bachelor\u0027s degree - Familiar with MyTime timekeeping software","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":34.0000,"SalaryLow":27.2000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

An employer in San Diego, CA is seeking a Timekeeper/Administrative Assistant to join their team. This person will be responsible for ensuring completeness and accuracy of 100+ timesheets for union... employees at a local utility. They will be seeing what timesheets have been submitted and then processing those timesheets. Their duties will be split 50% timekeeping and 50% other administrative tasks such as scheduling meetings, processing expense reports, coordinating third-party deliveries, sending out daily vacation/sick emails and updating locations of employees within an internal tracking system. This person will also be relied upon to create and publish job aids for a variety of different tasks. Must sit local to San Diego and be willing to go onsite every day of the week (5:30 AM - 2:00 PM).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Aug 19, 2025

Upper Marlboro, MD

|

Administrative Assistant

|

Contract-to-perm

|

$14 - $17 (hourly estimate)

{"JobID":435450,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-76.75,"Longitude":38.81,"Distance":null},"State":"Maryland","Zip":"20774","ReferenceID":"DGO-51f3d21a-3861-4489-9c9b-dcf8ff34d8cb","PostedDate":"\/Date(1755609440000)\/","Description":"Position Overview:We are seeking a reliable and detail-oriented Part-Time Office Administrator to support the daily operations of our CPA firm. This role is ideal for someone who thrives in a professional environment, enjoys working with numbers and documents, and can manage multiple administrative tasks efficiently.Key Responsibilities:Greet clients and visitors, providing a professional and welcoming experienceAnswer and direct phone calls, emails, and other correspondenceSchedule appointments and manage calendars for accountants and partnersMaintain and organize client files (physical and digital)Assist with data entry, document preparation, and basic bookkeeping tasksHandle incoming and outgoing mail and deliveriesOrder and manage office supplies and inventorySupport tax season operations with document collection and client follow-upsEnsure confidentiality and security of sensitive financial informationQualifications:Previous experience in office administration, preferably in a CPA or professional services firmStrong organizational and time management skillsExcellent verbal and written communicationProficiency in Microsoft Office Suite (Word, Excel, Outlook)Familiarity with accounting software (e.g., QuickBooks, Lacerte, or similar) is a plusAbility to work independently and as part of a teamHigh level of discretion and professionalismCompensation \u0026 Benefits:Competitive hourly rate based on experienceFlexible scheduleOpportunity to grow within the firmSupportive and collaborative work environmentCompensation:$17/hr to $18/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"Part-Time Administrative Assistant","City":"Upper Marlboro","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Qualifications:0?3 years of experience in office administration or similar rolesProficiency with Microsoft Office tools, especially ExcelExperience with QuickBooks or similar accounting software is a plus","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":17.0000,"SalaryLow":13.6000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Position Overview:We are seeking a reliable and detail-oriented Part-Time Office Administrator to support the daily operations of our CPA firm. This role is ideal for someone who thrives in a... professional environment, enjoys working with numbers and documents, and can manage multiple administrative tasks efficiently.Key Responsibilities:Greet clients and visitors, providing a professional and welcoming experienceAnswer and direct phone calls, emails, and other correspondenceSchedule appointments and manage calendars for accountants and partnersMaintain and organize client files (physical and digital)Assist with data entry, document preparation, and basic bookkeeping tasksHandle incoming and outgoing mail and deliveriesOrder and manage office supplies and inventorySupport tax season operations with document collection and client follow-upsEnsure confidentiality and security of sensitive financial informationQualifications:Previous experience in office administration, preferably in a CPA or professional services firmStrong organizational and time management skillsExcellent verbal and written communicationProficiency in Microsoft Office Suite (Word, Excel, Outlook)Familiarity with accounting software (e.g., QuickBooks, Lacerte, or similar) is a plusAbility to work independently and as part of a teamHigh level of discretion and professionalismCompensation & Benefits:Competitive hourly rate based on experienceFlexible scheduleOpportunity to grow within the firmSupportive and collaborative work environmentCompensation:$17/hr to $18/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Apr 12, 2024

Spring, TX

|

Administrative Assistant

|

Contract-to-perm

|

$24 - $30 (hourly estimate)

{"JobID":351090,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-95.3632727272727,"Longitude":30.0731818181818,"Distance":null},"State":"Texas","Zip":"77379","ReferenceID":"HOU-697226","PostedDate":"\/Date(1712942177000)\/","Description":"Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our organization\u0027s IT operations. You\u0027ll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We\u0027re seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"IT Technical Administrative Assistant","City":"Spring","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 1 + years of relevant administrative work experience-Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling, and telephone skills to talk to executive leadership and clients.- Flexibility and ability to prioritize and handle multiple tasks- Self-motivated, well-organized and detail-oriented- Ability to handle confidential information.- Proficiency with MS Office including Excel, Word, Powerpoint, PDFs and Outlook.- Proficiency with desktop computers Windows 8-11 \u0026 google/chrome","Skills":"- High School diploma or equivalent- Previous experience communicating with high-level company leadership- Experience with cloud apps like cloud writer, Canva etc.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":30.0000,"SalaryLow":24.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Sep 30, 2024

Irvine, CA

|

Administrative Assistant

|

Contract-to-perm

|

$14 - $18 (hourly estimate)

{"JobID":383795,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-117.711181818182,"Longitude":33.6783636363636,"Distance":null},"State":"California","Zip":"92618","ReferenceID":"HSW-737674","PostedDate":"\/Date(1727723635000)\/","Description":"This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Data Entry Clerk / Admin Assistant","City":"Irvine","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 2+ years Administrative Assistant, Data Entry experience- Excellent communication and attention to detail- High School Diploma","Skills":"- Healthcare experience","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":18.0000,"SalaryLow":14.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and... effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Aug 28, 2025

Los Angeles, CA

|

Administrative Assistant

|

Contract

|

$36 - $45 (hourly estimate)

{"JobID":438461,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-118.41,"Longitude":34.05,"Distance":null},"State":"California","Zip":"90067","ReferenceID":"PHL-0aba04fa-e6a1-4c51-91d2-450b1b273f71","PostedDate":"\/Date(1756380179000)\/","Description":"Insight Global is seeking a seasoned Business Litigation Legal Practice Assistant to support the Office Chair of an AM 100 law firm. We are looking for a traditional legal secretary (5+ years) with experience calendaring, making travel arrangements, opening new matters, assisting with conflicts, assisting with billing, and e-filing both in state and federal courts. The ideal candidate would have strong commercial litigation experience. Candidates should be comfortable reminding the attorneys to respond to emails, sending calendar updates weekly/monthly, and ask questions as needed.This is a full-time opportunity (37.5hrs/weekly) role is hybrid, 3 days in the office, 2 days working from home 9AM - 5:30PM.Compensation:$40/hr to $45/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.","Title":"TEMP Business Litigation Legal Assistant","City":"Los Angeles","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-5 years of legal assistant or legal secretary experience-Business Litigation experience","Skills":"-Candidate would have experience managing practice group related matters for an Office Chair or Managing Partner.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":45.0000,"SalaryLow":36.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is seeking a seasoned Business Litigation Legal Practice Assistant to support the Office Chair of an AM 100 law firm. We are looking for a traditional legal secretary (5+ years) with... experience calendaring, making travel arrangements, opening new matters, assisting with conflicts, assisting with billing, and e-filing both in state and federal courts. The ideal candidate would have strong commercial litigation experience. Candidates should be comfortable reminding the attorneys to respond to emails, sending calendar updates weekly/monthly, and ask questions as needed.This is a full-time opportunity (37.5hrs/weekly) role is hybrid, 3 days in the office, 2 days working from home 9AM - 5:30PM.Compensation:$40/hr to $45/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

11 - 20 of 24