Job Search Results for secretary

Position SummaryMust be a highly organized and detail-oriented person who will assist with diverse projects and provide administrative support within a close team environment. The position requires... More strong written, communication, and software skills to effectively interact with customers, vendors, and employees. Offers general administrative support to executives, directors, and managers by organizing files, drafting, proofreading, and finalizing documents and letters, as well as handling other administrative tasks as needed. Quickly gathers and interprets data to produce written materials and relevant visuals to draft, edit, and enhance presentations, proposals, and other administrative or marketing outputs. Promotes our business services and products by coordinating marketing strategies and conveying the company's messaging and story to target audiences. Develops and supplies content for marketing brochures, articles, and newsletters for digital and print publication. Must be proficient in writing unique messages, editing graphics/art, and creating relevant content for blogs and posts to give customers and employees insight into AVMAC?s progress and capabilities. Identifies branding and marketing issues and proposes solutions to the executive team.Reports ToProposal Manager KEY RESPONSIBILITIES ? Present a polite, personable, and professional demeanor via phone, company social media channels, e-mail, and mail.o Primary for all press releases/social media posts.o Primary for business PR-related communication.o AVMAC representative for business conferences, awards presentations, etc.o Develop and execute press releases following significant company events.? Properly answer and route incoming phone calls.? Greet and support visitors.? Provide corporate staff with administrative support, ensuring efficient office operation.? Perform routine administrative duties such as filing, copying, binding, scanning, maintaining digital and physical filing systems, etc.? Compose, prepare, and finalize letters and assorted documents for Executive review. ? Prepare and provide agendas, schedules, and coordinate meetings, such as the Weekly Sync and contract Kick-Offs, and social events as required.o Schedule and coordinate AVMAC conference rooms and meetings.? Monitor and track calendar appointments for Executives, Directors, and Managers.? Provide relevant AVMAC information when responding to queries and requests.? Order office/breakroom supplies, as requested.? Collect and distribute daily mail.? Properly construct, write, and edit documents such as memos, letters, instructions, directives, emails, marketing and capability documents, reports, and other correspondence.? Create proposal graphics, such as tables, organizational charts, cover page photos, etc. ? Be highly creative and identify target audiences in devising, drafting, and updating digital content that engages, informs, and motivates customers and employees through our social media presence (website, Facebook, Instagram, and LinkedIn).? Provide marketing research and outreach.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a Front Desk Administrative Assistant to support daily operations and ensure smooth coordination across campus. This role involves managing front desk activities, facilitating student... More transitions, maintaining attendance records, and providing general administrative support to staff and leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an administrative assistant to support a client in Hampton. This candidate will be supporting the Fleet Services division and will be responsible for creating all work... More orders, coordinating with vendors and internal departments regarding work order updates. They will also be answering customer questions and providing prompt updates on vehicle maintenance. The hours are Monday through Friday, between 8:30 AM and 5:00 PM EST. The pay ranges between $18 and $20/hour and can be flexible, up to $22, depending on the candidate's experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and... More effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a seasoned Business Litigation Legal Practice Assistant to support the Office Chair of an AM 100 law firm. We are looking for a traditional legal secretary (5+ years) with... More experience calendaring, making travel arrangements, opening new matters, assisting with conflicts, assisting with billing, and e-filing both in state and federal courts. The ideal candidate would have strong commercial litigation experience. Candidates should be comfortable reminding the attorneys to respond to emails, sending calendar updates weekly/monthly, and ask questions as needed.This is a full-time opportunity (37.5hrs/weekly) role is hybrid, 3 days in the office, 2 days working from home 9AM - 5:30PM.Compensation:$40/hr to $45/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The primary function will be to organize, install, and support government organization?s computer systems, including local area networks (LANs), wide area networks (WANs), network segments,... More intranets, and other data communication systemsThis will also include helping architect, design and analyze network modelsIt will require participation in decisions about buying future hardware or software to upgrade organization?s infrastructureThis position might be called upon to provide technical support to computer users to help solve users? problemsThis position will support activities within Special Access Programs (SAPs) supporting Department of Defense (DoD) agencies, such as HQ Air Force, Office of the Secretary of Defense (OSD) and Military Compartments effortsThe position will provide ?day-to-day? support for Collateral, Sensitive Compartmented Information (SCI) and Special Access Program (SAP) activitiesAbility to operate under supervisionExecute day to day management and operations of systems and networksManage COTS & GOTS products to collect, display and remediate a variety of automated system security and system operations/performance functions and metricsFollow Operations and Maintenance (O&M) checklists to maintain the service (daily, weekly, monthly, yearly O&M checklists); build Tactics, Techniques and Processes (TTPs) and Standard Operating Processes (SOPs) associated with service checklistsOperate monitoring tools/capabilities with the enterprise security information and event management (SIEM) and create/tailor complex event alarms/rules and summary reportsAssist in analyzing technical risk, upon request, of emerging cybersecurity tools and processesWork as part of a security incident response team as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The primary function will be to organize, install, and support government organization?s computer systems, including local area networks (LANs), wide area networks (WANs), network segments,... More intranets, and other data communication systemsThis will also include helping architect, design and analyze network modelsIt will require participation in decisions about buying future hardware or software to upgrade organization?s infrastructureThis position might be called upon to provide technical support to computer users to help solve users? problemsThis position will support activities within Special Access Programs (SAPs) supporting Department of Defense (DoD) agencies, such as HQ Air Force, Office of the Secretary of Defense (OSD) and Military Compartments effortsThe position will provide ?day-to-day? support for Collateral, Sensitive Compartmented Information (SCI) and Special Access Program (SAP) activitiesAbility to operate under supervisionExecute day to day management and operations of systems and networksManage COTS & GOTS products to collect, display and remediate a variety of automated system security and system operations/performance functions and metricsFollow Operations and Maintenance (O&M) checklists to maintain the service (daily, weekly, monthly, yearly O&M checklists); build Tactics, Techniques and Processes (TTPs) and Standard Operating Processes (SOPs) associated with service checklistsOperate monitoring tools/capabilities with the enterprise security information and event management (SIEM) and create/tailor complex event alarms/rules and summary reportsAssist in analyzing technical risk, upon request, of emerging cybersecurity tools and processesWork as part of a security incident response team as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking to hire a Cyber Policy SME sitting hybrid in the Alexandria, VA area. This individual will be responsible for advising senior DoD leadership on the development,... More implementation, and oversight of cybersecurity policies and governance frameworks related to software and application environments. The role focuses on enhancing institutional cybersecurity maturity by shaping policy guidance, aligning software practices with federal standards, and supporting strategic decision-making. Responsibilities include evaluating existing policy structures, recommending improvements, and facilitating cross-stakeholder coordination to ensure consistent and compliant implementation across programs. This position plays a key role in advancing secure software practices through policy?not engineering?while helping to strengthen the DoD?s overall cybersecurity posture.Compensation: $65.00/hr to $72.00/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Office Administrator to join a prestigious law firm in Chicago, IL. This firm generates $3 billion in revenue and caters to clients in key hubs of business, finance,... More technology, and government. The Office Administrator oversees the day-to-day management of the Chicago office, including direct responsibility for the LEAs, Reception, and matrix management of Office Services, IT/AV, Facilities and Conference Services team members. This position is the office go-to person for the Chicago office and ensures administrative operations run smoothly. Day-to-day responsibilities may include:?Management oProvides day-to-day oversight of the office including direct management of Legal Executive and Administrative Assistants and Receptionists, and matrix management of Office Services, IT/AV, and Conference Services teams.oConducts regular 1:1s, team meetings and bi-annual performance reviews; manages team assignments, holiday and team coverage, workflow, training, and performance expectations for LEAs.oCollaborates with the HR Department in resolving performance and employee relations issues, as well as proposing recruiting sources and participating in the interview process for potential candidates as required.?Office Community involvement & Business Continuity oProactively organizes and hosts fun and creative social events to increase engagement, strengthen relationships, and maintain office morale. Collaborates with Conference Services and Events team to support office-wide events (staff appreciation, holiday party, etc.) as well as other internal and client meetings/events.oPartners with the Manager of Business Continuity to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for business support.oImplements an environmental policy for the office; addresses the health and safety of the office and implements a Health & Safety policy ensuring the firm is compliant with all relevant law & regulations.?Vendor Management oNegotiates with firm?s contractors and vendors. Manages and supervises all contractors and vendors.oConducts regular reviews of vendors and contracts in place to ensure proper service levels are realized. Recommends changes and ensures smooth transition to new vendors as necessary.?Facilities oLocal point of contact for office build-outs and/or move activity. Coordinates with local vendors and other firm personnel to execute against plans. Interfaces with property manager for day-to-day building services issues and ensures the security of the firm?s buildings and real estate.oWorks with firm-wide operations managers to ensure that all operations? Infonet pages are up-to-date, particularly with respect to local office page, business continuity and emergency procedures.oMonitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects.?Finance oMaintains proper financial controls, contributes to planning the annual budget in collaboration with Office Managing Partner and Director of Office Administration.This is a full-time position and will be based in Chicago, IL ? in office 5 days a week.Compensation Base salary ranges from $130k-$180k. This role is eligible for a discretionary bonus based on performance. (Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.) Benefits packages for this role include: comprehensive health and well-being benefits, personal and professional development, career growth opportunities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less