Job Search Results for secretary

An employer is seeking an Administrative Assistant to join their team in Spring, TX. He or she will be joining the Commercial Firmware Engineering organization and will be helping multiple Directors... More as needed. Primary responsibilities will be supporting on Director and will be her main Admin Assistant, which includes, but not limited to: calendar maintenance, ordering office supplies and snacks, put out snacks for team members, mange purchase orders, pick up orders from shipping/receiving, plan and schedule events for the organization (several times a year, includes finding venue, order food, decorations, prizes, etc), order food for meetings, manage invoices, book travel and more. The ideal candidate will have a friendly attitude, willing to help those around them and be highly organized. This role will be onsite 3 days a week and will pay $29/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A large and reputable university in Arizona is looking for an experienced and skillful Executive Administrative Assistant to join their collaborative and fast-paced team. This individual will report... More directly to the Vice President & Chief Operating Officer. This team is looking for someone highly organized and a skillful communicator, with effective methods for multitasking and triaging diverse requests and tasks. This includes managing and scheduling multiple (sometimes urgent and critical) meeting and travel requests simultaneously with internal and external stakeholders; managing executive calendars; predicting, preventing, and when necessary, remedying scheduling conflicts; answering emails and messages promptly; supporting planning and day-of coordination for events and VIP visits; anticipating and articulating needs, requests, and potential problems before they arise; and is energized by and can also remain calm and grounded within a fast-paced environment. The ideal candidate will also be professional and can engage with senior leaders within the company and the state across multiple fields and sectors, including higher education, medicine, public health, government, industry, and philanthropy. This person will work closely with other university offices and external stakeholders to coordinate executives involvement in university events and VIP visits, including identifying and saving dates, sending calendar invites and details, securing agendas, putting together and sharing supplemental materials (e.g., headshots and bios), and assisting with any day-of logistics to ensure events, meetings, and visits go smoothly. This individual will also provide back-up to other staff in the office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Typical Day in the Role Purpose of the Team: The purpose of this team is performing a variety of complex administrative functions for all levels of management including external business partners.... More Key projects: Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Executive Administrative Assistant to work for a well established and growing financial advisory firm in Birmingham, AL. The position is on site M-F 8:30 - 5. The... More following list is a list of responsibilities of the role:? Ability to prioritize projects and manage time? Provide outstanding customer service? Excellent communication both verbal and written? Good-natured, positive attitude? Self-directed initiative? A desire for continuous learning? Ability to adhere to complex regulatory and compliance requirements? Ability to work well in a fast-paced, demanding environmentResponsibilities:Assisting the Financial Advisors in managing the firm wide offices to exceed excellent and regulatory expectations include:? Helping manage the calendar continuously throughout the year? Scheduling appointments both for the CEO and all financial advisors? Booking all travel arrangements for the company as needed? Keeping CRM system up to date and accurate? Ensuring CEO is organized and prepared for all team and client meetings? Coordinating with IT department on all office equipment? Organizing office operations and procedures ? Helping to keep the office tidy, both front office and back office? Keeping inventory of office supplies and ordering as needed? Maintaining companys filing system? Managing compliance ? Maintaining confidential information? Following through on any outstanding projects? Various industry specific tasksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and... More effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A Technology Service provider that supports the Secretary of State Office of the Commonwealth of Massachusetts is sourcing for a Project Manager. Joining this team allows you to support legacy... More applications for News & Events, Records, Publications, Services and more. You will be responsible for maintenance of the many applications within the Secretary's department, along with being involved in implementations, modernizations and optimizations to futurize the applications. When joining you may be managing a home grown legacy system, data reliability & data preservation projects, or a cyber security footprint. To be successful in this position, you must be highly technical with tools like Jira and M365 tools including MS Project, and Visio. You will be joining a team of 4 other project managers and collaborate closely with the project management team, as well as the technical staff to recommend tools and technologies to deliver the projects. The first 6 weeks, you will join in an orientation program to learn about the Secretary's office and the applications and projects you will be supporting. You must be comfortable commuting onsite to downtown Boston every day of the orientation program. Following the first month, you will be required to be onsite 3 days per week, and 2 days working remotely. If you are looking for a challenging environment with a chance to grow as a developer and create world-class business impacts within an environment hitting significant scale, then this is the place for youCompensation: $65.00/hr to $70.00/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less