Job Search Results for secretary

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global's client is one of the largest law firms in the area with over 60 attorneys in various office locations. Their record of success is built by considerable settlements in civil... More cases?and?acquittals in criminal cases, but they work in other areas including personal injury, workers compensation, family/divorce law, litigation, real estate law,?and?more. Company offers room for growth, great culture,?and?stability across teams.Insight Global's client is looking for energetic and detail oriented full-time Administrative (Legal) Assistants to join our group of professionals who will be supporting trial attorneys with personal injury cases in State and Federal Courts in their Dover, NH office. Day to Day:Preparing general legal correspondence, motions, and objections.Preparing medical evidence for trial. Assisting with discovery and document management.Serving and filing legal papers in various courts, with familiarity with electronic filing systems in both State and Federal Courts.Utilizing communication skills via email and phone with clients, court staff, and opposing counsel.Utilizing organization skills when preparing case files for attorneys to use at court hearings.Perform secretarial tasks such as phone support, scheduling, and daily operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position SummaryWe are seeking a detail-oriented and proactive Administrative Assistant to support our legal team in daily operations and billing functions. This role is ideal for someone with strong... More organizational skills, a professional demeanor, and a keen interest in legal administration and financial processes.Key ResponsibilitiesAdministrative Support? Manage calendars, schedule meetings, and coordinate appointments for attorneys.? Answer and direct phone calls, emails, and client inquiries professionally.? Prepare and file legal documents, correspondence, and reports.? Maintain and organize physical and digital legal files.? Assist with legal research and trial preparation as needed.? Order and manage office supplies and coordinate vendor services.Billing & Financial Tasks? Assist with editing and maintaining prebills and invoice drafts.? Submit finalized invoices via email or billing software.? Track billing cycles and ensure timely submissions.? Update billing rates and client information in billing systems.? Support month-end and year-end close processes.? Communicate with clients regarding billing inquiries and resolve discrepancies.? Generate standardized and ad hoc billing reports.Compensation:$20/hr to $25/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a proactive, detail-oriented HR Administrative Assistant to support the Human Resources team onsite at our clients HQ in San Diego, CA. This role is pivotal in maintaining smooth HR... More operations, especially during special projects and organizational transitions. The ideal candidate will be a friendly, solution-oriented professional with strong Workday and Excel skills, capable of managing sensitive data and supporting various HR functions.Key Responsibilities:HR Operations & Systems Support?Enter and maintain employee data in Workday, ensuring accuracy and integrity of records.?Assist with onboarding workflows in Workday, including document collection and task tracking.?Support HR team members during out-of-office coverage, ensuring continuity of operations.Temporary Staffing & Reporting?Compile and manage data related to temporary staffing.?Generate weekly/monthly reports and ad hoc analyses using Excel, maintaining spreadsheet formulas and data consistency.?Track and update temporary staff records across departments.Recruitment & Talent Acquisition Support?Post job descriptions to approved staffing agencies and platforms.?Coordinate reference and background checks with external screening vendors.?Maintain documentation and retention protocols for Talent Acquisition.Employee Lifecycle Support?Prepare and distribute exit paperwork for separating employees.?Assist with updating internal profiles and job descriptions for newly acquired companies (M&A support).?Help standardize job descriptions and internal documentation as part of ongoing HR projects.Front Desk & Reception Coverage?Serve as a welcoming presence at the clients HQ front desk, providing coverage as needed.?Answer questions from employees and visitors with professionalism and warmth.Special Projects?Support digital transformation initiatives, including converting physical files into digital records.?Assist with M&A-related updates to employee profiles and organizational documentation.Help Perform Executive Business Review (EBR) is a strategic meeting or presentation conducted by HR and/or program managers to:?Review workforce performance and staffing metrics.?Align HR initiatives with business goals.?Present updates on contingent workforce programs, Statement of Work (SOW) engagements, and talent acquisition trends.?Discuss compliance, cost savings, and operational efficiencies.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Administrative Assistant to support mission-critical public safety programs. This hybrid role is based in Linthicum, MD, with on-site work expected a minimum of three... More times per week, depending on program needs. The ideal candidate is detail-oriented, a fast learner, and highly organized.Daily responsibilities include:-Tracking and maintaining records for security clearances, NDAs, and site access-Using DocuSign for secure document handling-Taking and distributing meeting minutes-Maintaining and updating action item trackers-Sharing weekly action items and assisting with formattingMonitoring and coordinating order processing-Collaborating with the Order Management Team to resolve holds and issues-Coordinating shipping logistics to various facilities-Maintaining and updating the asset management system-Submitting project milestones as required$30hr to $38hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Front Desk Administrative Assistant to support daily operations and ensure smooth coordination across campus. This role involves managing front desk activities, facilitating student... More transitions, maintaining attendance records, and providing general administrative support to staff and leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Receptionist/Administrative Assistant provides administrative and logistical support to the Government and Community Relations division at our transit client. This role involves coordinating... More outreach efforts, managing schedules, supporting special events, and assisting with communications and reporting. The assistant works closely with division leadership, including the Chief External & Governmental Relations Officer, and serves as a liaison to elected officials and community leaders. The position requires independence, adaptability, and strong organizational skills in a fast-paced, detail-oriented environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant III in the greater Amarillo area. This individual will be responsible for greeting visitors, supporting project teams (managers/engineers),... More coordinating contractor safety, and performing general administrative tasks. Additional duties include ordering supplies, maintaining pool vehicle records, stocking & maintaining the office, scanning reports & inspections and setting up meetings. You will handle onboarding, equipment ordering, expenses and travel arrangements for 20 site staff.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less