Job Search Results for law firm

Job DescriptionInsight Global is assisting an established boutique law firm in finding a detail-oriented Legal Billing Specialist to support end-to-end legal billing operations. This individual will... More be responsible for compiling, editing, finalizing, and submitting accurate client invoices while partnering closely with attorneys, staff, and clients. The ideal candidate brings strong law firm billing experience, excellent attention to detail, and the ability to manage high invoice volumes with accuracy.Responsibilities? Process and manage all phases of legal billing, including invoice edits, finalization, and posting? Prepare and submit electronic bills (e-billing) and resolve rejections or discrepancies? Handle/deposit cash/check payments and reconcile pa? Ensure compliance with client fee agreements (hourly, flat fee + costs, discounts, split billing, etc.)? Handle a high volume of monthly invoices with a strong focus on accuracy and efficiency? Collaborate with attorneys and legal assistants to incorporate billing revisions as needed? Track and monitor invoice status and provide regular reporting updates? Utilize legal billing and accounting software to maintain accurate financial records? Support additional accounting or special projects as assigned? Maintain confidentiality of all client and firm informationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A well-renowned law firm in Orange County is looking for a Corporate Secretary to support its attorneys and clients through a wide range of administrative, billing, and document-management... More responsibilities. This role will involve drafting and preparing engagement letters, conflict waivers, and client intake materials, managing client billing workflows including the review and editing of pre-bills, and processing expense reimbursements in compliance with firm policies. The individual will maintain complex calendars, deadlines, and meeting schedules; coordinate attorney conference and seminar registrations; and communicate with prospective clients during intake while assisting existing clients with billing questions. Responsibilities also include heavy document processing such as redlining, formatting, and assembling signature-ready documents; creating, organizing, and managing PDFs (including bookmarked and fully executed agreements); drafting professional transmittal emails and correspondence; preparing and assembling closing books; efficiently processing audit requests; and providing backup administrative and secretarial support as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Administrative Assistant to join a prestigious global law firm. This individual will join a collaborative Palo Alto office and provide high level... More administrative, billing, and operational support to attorneys in a transactional-focused practice.Responsibilities:?Manage complex calendars, schedule meetings, and coordinate travel arrangements?Draft professional correspondence, memoranda, and documents?Prepare, review, and process client invoices in alignment with firm policies and client guidelines?Enter attorney time, track billable hours, and maintain accurate matter lists and related billing data; Support advanced billing functions including 3E/ProForma workflows and partner billing cycles?Manage client/matter intake processes, conflicts checks, and engagement letter execution?Maintain case management records, deal team lists, and CRM data?Serve as liaison among attorneys, clients, and internal support departments; Greet visitors and help ensure a professional client experience?Coordinate onboarding of new attorneys and support cross office project work?Reserve conference rooms and arrange catering as needed?Proactively monitor deadlines, anticipate needs, and identify potential risksThis is a full-time position based in Palo Alto, CA, requiring five days onsite with some flexibility.Compensation$110,000-$120,000 base salary Exact compensation may vary based on several factors, including skills, experience level, geographic location, education, and internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Manager of Administrative Support to join a prestigious global law firm client. The manager will lead a team of Legal Executive Assistants, ensuring high quality... More administrative support for attorneys while driving operational efficiency, talent development, and continuous improvement across the department.Daily Responsibilities: ?Manage day to day departmental operations, including policies, procedures, and project initiatives?Maintain a strong on site presence to monitor workloads, address challenges, and improve team effectiveness?Recruit, develop, coach, and retain Legal Executive Assistants; address employee relation matters in partnership with HR and senior leadership?Lead weekly team huddles and conduct regular one on one meetings and performance reviews?Oversee workload distribution, scheduling, coverage planning, and overtime monitoring?Partner with senior leadership on lawyer onboarding and departures, including file transitions and utilization guidance?Identify productivity or morale issues and collaborate on solutions?Drive process improvements related to people, technology, and workflows aligned with best practicesThis is a full-time position, hybrid 4 days a week, in NYC. Compensation:$150,000 per year annual salary. This role is eligible for a discretionary bonus based on performance. Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Accounts Payable Manager to join a prestigious international law firm client in NYC. This individual will oversee all aspects of the firm?s accounts payable operations... More across multiple offices, ensuring timely and accurate processing of vendor invoices, employee reimbursements, and client-related disbursements in a high-volume, matter-centric environment. This role requires extensive experience managing AP functions within a professional services or law firm environment and a demonstrated ability to lead a high-performing team in a fast-paced setting.The Accounts Payable Manager will be responsible for operational management, team leadership, continuous improvement of systems and controls, vendor and relationship management, financial reporting & analysis, policy governance, and risk management. This is a full-time position that is local to NYC ? in the office 5 days a week for the first 90 days, then in the office on a more hybrid schedule.Compensation $120k-$125k base salaryExact compensation may vary based on several factors, including skills, level of experience, geographic location, education, and consideration of internal equity. Benefits packages for this role include: comprehensive health and well-being benefits, personal and professional development, career growth opportunities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Head of Operations ? Law FirmA growing San Francisco?based law firm is seeking a Head of Operations to oversee firm operations and support continued growth. This is a senior, hands-on leadership role... More responsible for managing administrative and legal support teams while ensuring smooth day-to-day operations.Key Responsibilities:Oversee firm operations across administrative and legal teamsManage HR, payroll, hiring, and team developmentSupport attorney growth and firm scalabilityServe as a forward-facing partner to attorneys and clientsLead operational alignment, client onboarding, and internal processesRole Details:Salary: $175,000?$215,000Salaried, quasi-executive role Mostly in-office (Bay Area preferred)Standard benefits, 3% 401(k), and annual performance-based bonusWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A global law firm with nearly 1,400 lawyers and more than 3,000 employees across 19 offices in the United States, Europe, and Asia is looking for a SQL Data Analyst to join their data team... More responsible for resolving integration issues for applications. They eventually will build out a data lake to encompass both internal and external data but before then all the application integrations need to be troubleshot when where are issues. The role is a year contract with potential extensions and is remote but prefer to work EST hours starting between 8-9AM EST. The firm is widely recognized for its expertise in corporate law, litigation, intellectual property, life sciences, technology, and venture capital, advising on transformative deals, IPOs, and complex regulatory matters. The firm has earned numerous workplace accolades, including being named to Fortune?s Best Companies to Work For and receiving honors such as Best Workplaces for Women, Best Workplaces for Flexibility, Best Workplaces for Giving Back, and Best Workplaces for Parents.The analyst will join a team of three. The role will at requests from various teams and departments that are trying to make changes to existing integrations and they must analyze the request, discover if there are any errors and where the error is occurring, and come up with solutions to change existing integrations /processing within SQL. This may be database schema changes or ad hoc requests. For example, the SQL database may have existing taxonomy for apps and time to time they may want to add additional columns and this resource will need to validate columns to make sure they are correct. Compensation:$45/hr to $50/hr.Exact compensation may vary based on several factors, including location, skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an experienced, LA or Orange County based HR Manager to join the national HR team of a Philadelphia-based law firm. Under direction of the Director of Human Resources, the... More Human Resources Manager performs a variety of human resources operations duties, including participating in firm-wide HR initiatives, interviewing and selection of candidates, conducting performance management, handling employee relations, and administering the firm?s leave program. The Human Resources Manager delegating tasks to other HR personnel as necessary.Essential Functions & ResponsibilitiesMust understand and apply Federal and State employment laws;Must have advanced, direct knowledge of California state employment law, with direct hands-on experience supporting California offices and California-based employees;Confer with paralegals, attorneys and legal administrative staff on performance concerns and need for additional training;Manage benefits administration, relating to FMLA, medical leave, parental leave and short-term disability, update payroll and communicate with staff/attorneys about policy changes; and facilitate the professional staff performance management process;Generate new hire, departure and change notifications for the firm;Serve as a resource to all managers on professional staff related management issues offering coaching, guidance, and adherence to firm protocols;Administer the firm disciplinary process when necessary;Work with the HR team on a wide variety of national HR initiatives and projects, including, but not limited to: compensation, diversity and inclusion, governance and policy, change management, talent management, performance management, employee morale and HRIS;Work closely with the Benefits Department as needed on the administration of firm benefits;Conduct exit interviews and follow-up new hire interviews, as assigned, for administrative staff;Attend HR department meetings;Work closely with the firm-wide Office Managers in each office to ensure that firm-wide practices and procedures are followed;Works with the HR Assistant on the creation and maintenance of employment records and files to ensure they are kept in an organized and accurate manner;Work closely with the Payroll department on the administration of payroll related items including timecards and answering timekeeping questions;Work with HR Director on Firm attorney/staffing policies;Improve employee retention and motivate staff;Create and maintain professional staff job descriptions;Field complaints from attorneys/staff and use a structured system to respond to any issues within the Firm; and handle/manage other miscellaneous HR related matters, as needed;Participate in the creation, facilitation, and enforcement of firm policy;Demonstrates teamwork, creativity, a desire for continuous improvement, and commitment to the profession;Commitment to providing superior customer service;Ability to interact effectively with people at all levels of the firm;Thorough organizational skills for prioritizing workload and recruiting efforts;Excellent interpersonal skills, ability to work under pressure, and deal with demanding deadlines; strong attention to detail and team-oriented attitude.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A global law firm is seeking an experienced legal recruiter for approximately six months? parental leave coverage. This position requires a high caliber individual to help the Firm?s recruitment... More function to be best in class. This position requires excellent client relationship management skills as well as outstanding professional presence. This position also requires:-Thinking creatively, strategically, commercially and competitively to meet our objectives of hiring top talent and recruiting for long-term strategic fit-Working with Summer Committee and Hiring Partner to collaborate on ideas and resolve any summer associate issues that may arise-Execution of the summer associate program (including general admin support; helping to organize and participate in various internal and external events and trainings; maintaining a summer budget)-Assisting with summer associate orientation program planning and execution-Facilitating and supporting the feedback/review/offer process for summer associates; oversee mentoring program; act as resource to summer associates to ensure smooth transitions from law school to law firm-Correspond with summer associates and respond to daily inquiries-Oversee Early Careers Recruitment AssistantWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Company Overview:Insight Global's client is one of the largest law firms in the area with over 60 attorneys in various office locations. Their record of success is built by considerable settlements... More in civil cases and acquittals in criminal cases, but they work in other areas including personal injury, workers' compensation, family/divorce law, litigation, real estate law, and more. Company offers room for growth, great culture, and stability across teams.Position Summary:Insight Global's client is seeking a full-time Intake Specialist to join their team in the Concord, NH office. Intake Specialists are often the first point of contact with our firm, who works in a fast-paced, high-volume, collaborative environment and conducts interviews with potential new clients. The intake team is an integral part of a thriving firm and works closely with a variety of practice areas. Day to Day:Conducting phone, email/text, and occasional in-person interviews with potential new clients to understand their story, and document accurately the details of the potential matter.Managing dozens of potential client files through a defined workflow, from initial contact through to potential retention or decline. Following up as necessary.Understand the different information needs of several practice areas and accurately record information received from potential new clients in the firm database.Collaboratively working with the intake team to ensure the best client/potential client experience.Assuring client confidentiality.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less