Job Search Results for administrative assistant

Job Details: Insight Global is looking for a Project Coordinator to join our client who is a top-ranked direct marketing agency. The selected candidate will be responsible for maintaining excellence... More in client service and handling the day-to-day responsibilities of communicating with the sales teams and peers. Attention to detail, time management, and prioritizing daily work are critical to success in the role.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This role is responsible for supporting end-to-end procurement of IT hardware and software, including sourcing coordination, purchase order processing, and invoice tracking. The Buyer II supports... More system-wide hardware purchases from major manufacturers and assists with enterprise software renewals and licensing coordination.The position ensures compliance with state procurement laws, internal policies, and audit requirements while working within established e-procurement and ticketing systems. Strong collaboration with vendors, internal stakeholders, and finance teams is required to resolve issues and support timely payments. This role is best suited for a junior level procurement professional with working knowledge of IT purchasingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a professional, friendly, and organized Receptionist to be the first point of contact for our company. The ideal candidate will handle front desk responsibilities and ensure a... More welcoming environment for clients, visitors, and staff.Key Responsibilities:Greet and welcome visitors in a warm and professional manner.Answer and direct incoming phone calls promptly and efficiently.Maintain the reception area to ensure it is tidy and presentable.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

PR: up to 100k based on experience Insight Global is seeking a Producer / Associate Producer to support daily editorial production and live broadcast execution for a fast-paced morning show. Start... More time is 4am.Key Responsibilities? Develop element-driven monologues using multiple editorial sources? Produce correspondent and guest segments from concept through execution? Build element-driven content using video and graphics? Write banners and scripts with strong attention to detail? Line produce live broadcasts using ENPS? Manage rundowns and segment timing? Support live control room execution? Coordinate with anchors, editors, and graphics teams? Contribute editorial ideas and researchWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and customer-focused Data Center Operations Coordinator to support the day-to-day operations of our data center facility. This role is essential in maintaining... More operational excellence, ensuring compliance, managing vendor coordination, and supporting both internal and external customer needs. The ideal candidate will have extensive experience in facility operations, a proactive approach to problem-solving, and a commitment to maintaining the highest standards in a mission-critical environment.Key Responsibilities:?Assist the Site Data Center Operations Manager in daily operations across the facility or campus.?Serve as a key liaison for internal teams, external customers, and vendors to ensure effective communication and smooth operations.?Maintain accurate records and information for vendor and customer management.?Coordinate access, freight elevator scheduling, and loading dock usage as needed.?Support compliance and customer audits by gathering required documentation, coordinating vendor input, and participating in audit walks and follow-ups.?Support DCM with customer service requests at the site.?Manage ordering and inventory of data center spare parts and supplies.?Organize, track, and report on regulatory documentation including air permits, SPCC/DPCC plans, refrigerant tracking, and EPCRA compliance.?Act as the Single Point of Contact (SPOC) for CMMS management and escalation post-training.?Support CMMS activities such as asset data accuracy checks, event tracking, and closeout audits.?Verify and maintain vendor maintenance documentation for critical data center equipment.?Track and report capital (CapEx) and operational (OpEx) expenditures and identify trends.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a qualified Office Coordinator. As the Office Coordinator you will engage with and provide support to our advisors, team members, and policy owners. The ideal... More candidate is detail-oriented and resourceful, as you will be responsible for supporting office operations to create a productive and engaging work environment. Responsibilities Client Experience & Office Operations?Create an environment that makes a lasting impression on guests and team members.?Lead office logistics, including event support, catering coordination, and hospitality details for meetings and trainings. ?Oversee conference room scheduling, meeting prep, and day-of coordination to ensure seamless operations.?Maintain a clean, organized, and well-stocked office by monitoring supplies and vendor relationships.?Facilitate maintenance and cleaning requests with the building management team.?Answer incoming phone calls and voicemails with professionalism, route and track as appropriate.?Maintain and troubleshoot on-site equipment, coordinate IT support as necessary.?Receive, sign for, and distribute all incoming mail, packages, and faxes; prepare and coordinate outgoing mail and daily UPS shipments. Licensing & Contracting?Work with the firm?s Licensing & Contracting Specialist and the Recruiting Team to process requests for new advisors and staff. ?Track progress and escalate missing documentation or compliance items as needed.Client Service Support?Work with the firm?s Client Service Specialist to address and resolve requests from policy owners and advisors. oCommon requests include processing claims, addressing billing issues, updating policies, changing addresses, and assigning advisors.?Provide overflow support to the firm?s primary Client Service Specialist on projects and Inquiries to ensure service consistency and timely resolution. New Business Support ?Coordinate ordering and tracking third party requests for medical exams and records. Additional Duties ?Partner with leadership and team members to foster a positive workplace culture and promote a collaborative environment. ?Take initiative on cross-functional projects and provide reliable, solution-oriented support.?Adhere to all compliance, HR, and firm standards; promote policy adherence and escalate concerns when appropriate.?Assist with additional responsibilities as needed to meet the evolving needs of the office.Compensation: $45-50k.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Essential duties and responsibilities include, but are not limited to: *Management of Inventory within clean rooms (Process Areas) per approved standing per approved standard operating procedures... More (SOPs) and in accordance with production schedules. *Conduct searches for expired raw materials. *Perform full area inventory counts. *Stock and organize raw materials. *Order raw materials as needed. *Debox raw materials received from the warehouse. *Wipe down raw materials before entering clean spaces. *Adhere to gowning protocols for clean room entry, including wearing a jumpsuit, hood, shoe covers, gloves, hairnet, and facemask. *Following current good manufacturing practices (cGMPs).oTechnicians will be expected to document the performed tasks accurately and per the approved procedure. All documents are subject to review by regulatory agencies and therefore must be maintained appropriately. *Performing unit operations in a timely manner to meet production schedules. *Flexibility and continuous support must be always provided to assist 24/7 manufacturing operations. *Follows current good manufacturing practices (cGMPs) including proper documentation of training. *Ensures all tasks are performed in a manner consistent with safety standards. *Flexibility to work according to the production schedule, as required. *Understand and adhere to strict clean room microbial controls.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Materials Data Coordinator to support a high-volume materials and inventory environment. This role will focus on entering, updating, and maintaining material /... More equipment data in SAP. The coordinator will be helping alleviate backlog created by increased project demand and large-scale inventory initiatives. Daily responsibilities include: - Enter and update material, equipment, and inspection data into SAP- Support QA/QC efforts on work orders, including reviewing functional locations and updating notes- Maintain accurate and up-to-date records across SAP databases- Assist with materials processing workflows, including inspection tracking and documentation- Partner with warehouse teams and internal stakeholders to ensure data accuracy and completeness- Provide data entry support to multiple team members (materials, inventory, and project teams)- Support reporting initiatives and dashboardsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Safety Supervisor to join a growing team in Queen creek, AZ. This role supports overseeing a team of safety auditors .The Safety Supervisor will also ensures... More compliance with OSHA and internal EHS standards while identifying and addressing workplace hazards. They enforce safety protocols, assist with emergency preparedness, and collaborate with contractor teams to improve safety performance. The position also involves maintaining records of safety observations and corrective actions. This role will pay $36/hr and will work a shift of Mon-Fri 8-5.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job OverviewThe Service Dispatcher for a life safety company is responsible for managing and coordinating service requests from high-priority clients, including hospitals, banks, and national... More accounts. This role ensures timely scheduling of technicians, efficient communication with customers, and smooth execution of service operations. The position is based onsite in Burr Ridge, Illinois (Chicagoland area), Monday through Friday, 7:00 AM ? 3:30 PM.________________________________________Day-to-Day Responsibilities?Dispatch & CoordinationoManage incoming service requests via phone and email.oSchedule technicians with visibility into their calendars for quick turnaround (24?48 hours).oMaintain strong relationships with recurring customers for a personal touch.?Job ManagementoTrack job progress and close out tickets upon completion.oRequest parts from the warehouse and reschedule jobs as needed.oHandle billing for completed jobs promptly.?Customer & Account SupportoPrioritize requests from hospitals, banking clients, and national accounts (e.g., Coca-Cola, Microsoft).oRespond to varying call volumes (typically 20?25 calls per day; higher during storms).?TrainingoParticipate in a 2-week onboarding period shadowing current coordinators and learning processes across multiple locations.________________________________________We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less