Job Search Results for secretary

Insight Global is seeking a highly professional and business-savvy Admin/Executive Assistant to the CEO with strong experience in food manufacturing and production industry. This role requires a... More well-rounded individual who is exceptionally organized, technologically proficient, and capable of managing administrative, legal, and operational tasks with accuracy and confidentiality.The ideal candidate will support the CEO in supporting daily operations, managing communications and relationships with vendors, customers, and board members, coordinating executive schedules and travel, and ensuring compliance with regulatory requirements (FDA, USDA, and Customs). This position demands strong business acumen, discretion, and a warm, professional demeanor.Key Responsibilities:Executive & Administrative Support? Provide high-level administrative support to admin team prioritizing appointments, and coordinating schedules.? Arrange domestic and international travel for the CEO and executive team, including accommodation, itineraries, and logistics.? Coordinate board meetings and executive events, including scheduling, preparing meeting materials, and managing logistics for in-person director meetings.? Serve as acting Board Secretary, preparing agendas, taking and distributing meeting minutes, maintaining records, and supporting board communications.? Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO.? Maintain and organize digital and physical filing systems to ensure security, accessibility, and confidentiality.? Manage multiple projects simultaneously with professionalism and strong attention to detail.Business Operations & Vendor Management? Support vendor and customer relationship management, ensuring timely and professional communication.? Coordinate logistics and supply chain operations, including import/export documentation and Customs compliance.Regulatory, Legal, & Compliance? Maintain awareness of and support compliance with FDA, USDA, and Customs regulations related to food manufacturing and distribution.? Work closely with internal and external legal teams to prepare and manage contracts, agreements, and compliance documentation.?Maintain corporate governance records and ensure compliance with board and regulatory requirements.Financial Support? Support accounting and finance functions, including expense reporting, budget tracking, and financial record keeping.? Work within ERP systems to maintain accurate operational and business data.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Office Administrator to join a prestigious law firm in Chicago, IL. This firm generates $3 billion in revenue and caters to clients in key hubs of business, finance,... More technology, and government. The Office Administrator oversees the day-to-day management of the Chicago office, including direct responsibility for the LEAs, Reception, and matrix management of Office Services, IT/AV, Facilities and Conference Services team members. This position is the office go-to person for the Chicago office and ensures administrative operations run smoothly. Day-to-day responsibilities may include:?Management oProvides day-to-day oversight of the office including direct management of Legal Executive and Administrative Assistants and Receptionists, and matrix management of Office Services, IT/AV, and Conference Services teams.oConducts regular 1:1s, team meetings and bi-annual performance reviews; manages team assignments, holiday and team coverage, workflow, training, and performance expectations for LEAs.oCollaborates with the HR Department in resolving performance and employee relations issues, as well as proposing recruiting sources and participating in the interview process for potential candidates as required.?Office Community involvement & Business Continuity oProactively organizes and hosts fun and creative social events to increase engagement, strengthen relationships, and maintain office morale. Collaborates with Conference Services and Events team to support office-wide events (staff appreciation, holiday party, etc.) as well as other internal and client meetings/events.oPartners with the Manager of Business Continuity to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for business support.oImplements an environmental policy for the office; addresses the health and safety of the office and implements a Health & Safety policy ensuring the firm is compliant with all relevant law & regulations.?Vendor Management oNegotiates with firm?s contractors and vendors. Manages and supervises all contractors and vendors.oConducts regular reviews of vendors and contracts in place to ensure proper service levels are realized. Recommends changes and ensures smooth transition to new vendors as necessary.?Facilities oLocal point of contact for office build-outs and/or move activity. Coordinates with local vendors and other firm personnel to execute against plans. Interfaces with property manager for day-to-day building services issues and ensures the security of the firm?s buildings and real estate.oWorks with firm-wide operations managers to ensure that all operations? Infonet pages are up-to-date, particularly with respect to local office page, business continuity and emergency procedures.oMonitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects.?Finance oMaintains proper financial controls, contributes to planning the annual budget in collaboration with Office Managing Partner and Director of Office Administration.This is a full-time position and will be based in Chicago, IL ? in office 5 days a week.Compensation Base salary ranges from $130k-$180k. This role is eligible for a discretionary bonus based on performance. (Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.) Benefits packages for this role include: comprehensive health and well-being benefits, personal and professional development, career growth opportunities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less