Job Search Results for secretary

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A mortgage company in San Diego is seeking an organized and proactive Administrative Assistant to support our Mortgage Production Manager in a fast-paced production environment. This role will focus... More on calendar and inbox management, scheduling, internal communication, and day-to-day administrative support while leveraging prior mortgage experience to help keep loans and production workflows moving efficiently. The ideal candidate has a background in the mortgage industry (such as a Loan Officer Assistant, Loan Processor, or similar role), understands the loan lifecycle, and can anticipate needs, manage competing priorities, and communicate effectively with production, processing, and operations teams.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a motivated TS/SCI cleared Administrative Assistant to join a federal client in San Antonio, Texas. Their main objectives will be:?Drafts documents for leadership... More approval as well as to be shared across the organization.?Monitors progress of various deliverables for leadership across the organization. ?Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking a highly organized and proactive Operations Administrative Assistant to support a fast-paced manufacturing environment. This role provides direct administrative support to the... More Plant Manager and EHS (Environmental Health & Safety) Manager, while working closely with production teams across multiple facilities.This is a hands-on, true administrative assistant role that blends office-based responsibilities with daily interaction on the production floor. The Operations Administrative Assistant is responsible for creating, editing, and formatting professional PowerPoint presentations; supporting daily administrative needs using Microsoft Word, Excel, and Outlook; and performing data lookups and light data updates with a high level of accuracy. The assistant will independently track tasks, priorities, and follow-ups for multiple leaders, while also supporting ad hoc requests such as meeting and event coordination. In addition, the role supports ERP system activities by maintaining accurate information, closing operations and jobs when notified by supervisors, and completing straightforward system transactions with provided training. The position also requires daily interaction with production facilities, including conducting walk-throughs, collecting documentation, delivering drawings and materials to supervisors, and serving as a communication link between office leadership and floor operations, while adhering to required PPE and safety standards. Early-career professionals or experienced administrators seeking a stable, hands-on role are both encouraged to apply.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Overview:We are seeking an Administrative Claims Contractor to support the Mechanical Claims Department. This role is primarily responsible for handling inbound documentation, maintaining... More accurate claim records, and assisting with document collection to ensure claims are processed efficiently and timely.Key Responsibilities:Process incoming mail from lenders and other external partiesEnter and maintain documentation within the claims systemMake outbound calls to lenders and related parties to request and obtain required documentsEnsure all necessary documentation is received and properly logged so claims can be reviewed and processedSupport the Mechanical Claims team with general administrative tasks as neededWork Schedule & Location:Onsite 4 days per week to manage and process incoming physical mailStandard business hours: 8:00 AM ? 4:30 PM, with a 30-minute lunch breakPay Rate - 17/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our commercial life insurance client is looking for administration support for their Premium Services Team. This person would be responsible for the organization and delegation of tasks to the... More Premium Analyst on the team.Day to Day:- Preform premium outreach: write outs and follow ups- Check the premium services mail box and sort and delegate mail accordingly- Resolve simple premium postings and list bills- Work on cloud service ticketsOversee the outlook emails- route to correct Premium Analysts and take action on simple requestsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and self motivated Operations Assistant to manage and streamline event planning and execution across six different offices. This role requires exceptional... More organizational skills, the ability to manage timelines, and the creation of standardized operating procedures (SOPs) for all events and operations. The ideal candidate will be a self-starter who can take ownership of processes and procedures, ensuring efficient planning and execution.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an executive administrative assistant in the Woodlands, Tx.We are a company committed to creating diverse and inclusive environments where people can bring their full,... More authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an... More executive within the group. They will be handling different responsibilities including the following:? Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.? Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.? Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests?ensuring smooth operations in a dynamic environment where needs evolve quickly.? Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.? Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.? Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources?contributing to the continuous evolution of how the executive office operates.? Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.? Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion?especially in handling sensitive information or executive-level communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less