Job Search Results for permit coordinator

? Coordinate permit processing and post-installation inspections? Handle warranty paperwork and records administration? Assist with scheduling parts-pending jobs? Coordinate office workflow across... More install and service teams? Create and release purchase orders for vendors? Align documentation for invoicing and forward to accounting? Act as vendor liaison and respond to customer inquiries? Answer phones, handle correspondence, and perform data entry? Run system queries and maintain accurate records? Support a high-volume operation during peak summer monthsJob Description:Insight Global is seeking an Administrative Coordinator for a top home services client. This individual will support one of the install and service teams by coordinating permits, inspections, workflow, and light billing processes. The environment is highly collaborative, working alongside sales managers, master plumbers, install managers, a large admin team, installers, field technicians, and parts teams. This role is ideal for someone who stays cool under pressure, enjoys juggling multiple priorities, and thrives during busy seasons when business volume spikes significantly. Comprehensive training is provided through shadowing and structured onboarding, making this a great opportunity for a teachable, driven administrative professional looking to grow in a stable, union-backed role with earning upside through incentives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A large automotive client in the Bay Area is looking for a motivated and accomplished Design Project Coordinator to join their infrastructure team. The role requires a highly organized mindset, a... More passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. Their program schedules push the limits of what is physically possible. This requires you to be extremely detail oriented, identify real hard barriers and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team?s goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member.What You?ll Do?Project Start-Up/Initiation including contracts, RFPs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers. Maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination. Preparation of meeting agendas/notes. ?Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, RFI/Submittal logs, and managing deliverables and providing weekly updates. Weekly reports for important communications for tasks to EPC teams?Site visits including reviewing and documenting existing conditions or construction progress.?Coordination with AHJ?s including permit submissions, project reviews, processing fees. Familiar with permitting process, tracking and updating permit folders, tracking permit budget etc., ?Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.?Establishing processes to ensure easy work flow and hosting/leading meetings for project/ticket intake on a weekly basis ?Gather data from Design managers/CM?s on weekly/bi-weekly basis to be successful for populating various Gantt chartsPay Range for this role is $37 - $45 depending on years of experience and educationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for a motivated and accomplished Design Project Coordinator to join their infrastructure team in Fremont, CA. The role requires a highly organized mindset, a passion for... More driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. This programs schedules push the limits of what is physically possible. This requires you to be extremely detail oriented, identify real hard barriers and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team's goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member. If this sounds like you, apply today!What You?ll Do - Managing workload ? prioritizing work and ensuring deadlines are met. - Project Start-Up/Initiation including contracts, RFP/RFBs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers. - Early Project Phases tasks including but not limited to consultant contracts and contacts, consultant work authorizations, accurate project file documentation, project filing, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination and video conference set-up as required, and preparation of meeting agendas/notes. - Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, drafting RFI/Submittals and maintaining tracking logs, balancing project budgets, and managing deliverables and providing weekly updates. - Proposal and Bid-leveling activities and development of Request for Proposals/Requests for Bids for external vendors, consultants, and contractors. - Site visits including reviewing and documenting existing conditions or construction progress. - Coordination with AHJ?s including permit submissions, project reviews, processing fees. - Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation. - Familiar with permitting process, tracking, and updating permit folders, tracking permit budget etc. as well as fostering relationships with AHJs. - Supporting updates to project schedules in MS Project or budget updates in Project Management software. - Primarily based in Bay Area, CA (either Fremont or Palo Alto) with travel to other Bay Area locations on as-needed basis. Pay Range for this role is $30 - $40 per hourWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Job Captain will be working under the Architectural Project Manager supporting the PA market. The Job captain will be responsible for various projects that are in different phases of the... More production work flow and need to be completed by meeting project schedules, budget and quality standards. Will be managing the projects related to the permit sets, construction documents, master set construction documents, maintenance/creation and filling permit orders. Will be collaborating with counterparts in other groups such as Design and Engineering. Must be comfortable with a quick turn around time and able to manage the high volume. This role will NOT include designingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Coordinate permit processing and post-installation inspections? Handle warranty paperwork and records administration? Assist with scheduling parts-pending jobs? Coordinate office workflow across... More install and service teams? Create and release purchase orders for vendors? Align documentation for invoicing and forward to accounting? Act as vendor liaison and respond to customer inquiries? Answer phones, handle correspondence, and perform data entry? Run system queries and maintain accurate records? Support a high-volume operation during peak summer monthsJob Description:Insight Global is seeking an Administrative Coordinator for a top home services client. This individual will support one of the install and service teams by coordinating permits, inspections, workflow, and light billing processes. The environment is highly collaborative, working alongside sales managers, master plumbers, install managers, a large admin team, installers, field technicians, and parts teams. This role is ideal for someone who stays cool under pressure, enjoys juggling multiple priorities, and thrives during busy seasons when business volume spikes significantly. Comprehensive training is provided through shadowing and structured onboarding, making this a great opportunity for a teachable, driven administrative professional looking to grow in a stable, union-backed role with earning upside through incentivesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an Isolation Coordinator to support a construction project. This role is responsible for managing energy isolation requests, lockbox organization, documentation, and close-out... More workflows to ensure work is performed safely, efficiently, and in compliance with site and OSHA standards.The ideal candidate has 1?5 years of experience in an industrial environment, strong Excel and software skills, and a background in electrical work (preferred), demolition, or construction. This position requires a balance of field coordination and administrative ownership?receiving requests, clearing them, confirming completion, and formally closing them out.Key Responsibilities- Receive, review, and process isolation requests from construction, demolition, and commissioning teams- Coordinate and confirm isolations are properly implemented, then clear and close out requests in tracking systems- Maintain accurate status updates, approvals, and documentation for all isolation activities- Organize, manage, and audit lockboxes, locks, tags, and keys- Enforce Lockout/Tagout (LOTO) procedures in compliance with OSHA and site-specific safety standards- Review Methods of Procedure (MOPs) to ensure isolation steps, sequencing, and boundaries are clearly defined- Identify and flag gaps or risks in MOPs related to energy isolation or logistics- Track isolation requests, lock usage, and close-outs using Excel spreadsheets and site software tools- Maintain logs, trackers, and reports to support audits, inspections, and turnover- Coordinate with electricians, demolition crews, construction supervisors, safety, and logistics teams- Understand construction sequencing and logistics impacts (access, timing, trade coordination)- Participate in daily coordination meetings and safety discussions as requiredPay range for this role is $35 - $55 depending on years of experience and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an Isolation Coordinator to support a construction project. This role is responsible for managing energy isolation requests, lockbox organization, documentation, and close-out... More workflows to ensure work is performed safely, efficiently, and in compliance with site and OSHA standards.The ideal candidate has 1?5 years of experience in an industrial environment, strong Excel and software skills, and a background in electrical work (preferred), demolition, or construction. This position requires a balance of field coordination and administrative ownership?receiving requests, clearing them, confirming completion, and formally closing them out.Key Responsibilities- Receive, review, and process isolation requests from construction, demolition, and commissioning teams- Coordinate and confirm isolations are properly implemented, then clear and close out requests in tracking systems- Maintain accurate status updates, approvals, and documentation for all isolation activities- Organize, manage, and audit lockboxes, locks, tags, and keys- Enforce Lockout/Tagout (LOTO) procedures in compliance with OSHA and site-specific safety standards- Review Methods of Procedure (MOPs) to ensure isolation steps, sequencing, and boundaries are clearly defined- Identify and flag gaps or risks in MOPs related to energy isolation or logistics- Track isolation requests, lock usage, and close-outs using Excel spreadsheets and site software tools- Maintain logs, trackers, and reports to support audits, inspections, and turnover- Coordinate with electricians, demolition crews, construction supervisors, safety, and logistics teams- Understand construction sequencing and logistics impacts (access, timing, trade coordination)- Participate in daily coordination meetings and safety discussions as requiredPay range for this role is $55 - $65 depending on years of experience and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Project Coordinator to support project operations within a construction-focused environment. This role is highly administrative and will partner closely with Project... More Managers and Assistant Project Leads to ensure accurate payroll, billing, compliance tracking, and project documentation.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Permit Coordinator I (PC I) position is an entry-level role within the Permit Coordination career path, with a primary focus on using CAD software to create and update permit and utility drawings... More in support of electric distribution projects. This role works under the guidance of senior permit coordinators, designers, and project leadership.The PC I is responsible for supporting permitting activities by producing accurate, clear, and compliant CAD drawings used for municipal, DOT, and utility permit submittals. Responsibilities may include:Creating and revising CAD drawings for permit applications, including electric distribution layouts, lighting plans, and joint-use exhibitsUpdating drawings based on field data, markups, redlines, and reviewer commentsAssisting with preparation of permit packages by ensuring drawings meet jurisdictional and client standardsMaintaining drawing files, naming conventions, and document control within client systemsEntering and updating data related to permits, work orders, and design changesSupporting permit tracking, routing, and status updates alongside CAD deliverablesAssisting with schedule updates, reporting, and basic client documentation as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Permit Coordinator I (PC I) position is an entry-level role within the Permit Coordination career path, with a primary focus on using CAD software to create and update permit and utility drawings... More in support of electric distribution projects. This role works under the guidance of senior permit coordinators, designers, and project leadership.The PC I is responsible for supporting permitting activities by producing accurate, clear, and compliant CAD drawings used for municipal, DOT, and utility permit submittals. Responsibilities may include:Creating and revising CAD drawings for permit applications, including electric distribution layouts, lighting plans, and joint-use exhibitsUpdating drawings based on field data, markups, redlines, and reviewer commentsAssisting with preparation of permit packages by ensuring drawings meet jurisdictional and client standardsMaintaining drawing files, naming conventions, and document control within client systemsEntering and updating data related to permits, work orders, and design changesSupporting permit tracking, routing, and status updates alongside CAD deliverablesAssisting with schedule updates, reporting, and basic client documentation as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less