Job Search Results for secretary

Insight Global is looking for an Administrative Secretary to provide critical administrative support to the Geriatric Mental Health Outpatient Services team at CAMH, ensuring the smooth day-to-day... More operation of the clinic and supporting a large group of physicians and clinicians. Responsibilities include scheduling appointments, processing health records, preparing correspondence and documentation, taking meeting minutes, maintaining office supplies, and handling document management tasks such as scanning, photocopying, and faxing. The role also serves as a key point of contact for patients, families, community partners, and healthcare providers, responding to inquiries and coordinating communication across departments. The successful candidate will work closely with clinical and administrative teams in a fast-paced healthcare environment while balancing multiple priorities and maintaining a high standard of customer service and professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an experienced legal secretary to join to team at an AM100 law firm. The ARC Resource Specialist (Litigation Legal Secretary) virtually supports attorneys in delivering the... More highest level of service to internal and external clients. As a contributing team member, the ARC Resource Specialist, is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their own and the team?s work product, and maintaining client and firm confidentiality. The ARC Resource Specialist knows who the attorneys are, their personal preferences and work styles. This role has a hybrid working arrangement. Potential candidates must live within commuting distance the Philadelphia office to be onsite 4 days per week. In this role, you will report to the Director of Support Services. Essential Functions:?Create, edit, format and proofread documents, spreadsheets and presentations.?Prepare legal documents for court filing and electronic filing.?Promptly respond to attorney requests via written, verbal or electronic communication.?Effectively and efficiently manage work and information requests, including document management, scheduling and coordination of firm resources.?Help attorneys and team members apply new technology to improve efficiency and quality of work product.?Hands-off work with detailed instructions to team members to prevent any compromises in work product.?Smoothly handle multiple demands and shifting priorities across all firm offices.?Maintain Extranet data and FTP sites for attorneys and clients.?Perform other responsibilities as assigned.?Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is working with an AM 100 law firm's Houston office on a Professional Assistant opportunity to support the attorneys in the Litigation Practice Group in delivering the highest level of... More service to internal and external clients alike. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Houston office to be onsite 4 days per week. In this role, you will report to the Office Administrator.Essential Functions:Create, edit, format and proofread documents.Prepare legal documents for e-Filing and filing via PACER.Communicate to and on behalf of the attorneys using firm technology.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data.Maintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars.Coordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Professional Assistant to support the attorneys in the Litigation group of an AM 100 law firm. As a contributing team member, the Professional Assistant is proactive in... More balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.Essential Functions Demonstrate command of workflow; utilizing firm resources appropriately.Utilize ServiceNow, the firm?s task tracking software, to manage assignments.Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.Prepare legal documents for e-Filing and filing via PACER.Communicate directly and on behalf of attorney(s), including outside vendors.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data, keeping information currentMaintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.This role is 5 days in the firm's West Palm Beach office. Potential candidates must live within commuting distance of our Houston office to be onsite 4 days per week. In this role, you will report to the Office Administrator.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Part Time Administrative Assistant working 30 hours per week. This person will join an insurance company dedicated to offering exceptional service and comprehensive... More coverage to our valued clients. We are seeking a detail-oriented and proactive Administrative Assistant to join our team and support our daily operations.Responsibilities:Answer and direct phone calls in a polite and friendly manner.Write and send personalized cards to customers for various occasions.Schedule and manage appointments for clients and team members.Maintain and update customer records and files.Assist with general office tasks, including filing, data entry, and organizing documents.Utilize Google Suite products (Gmail, Google Calendar, Google Drive, etc.) to perform daily tasks efficiently.Provide administrative support to other team members as needed.Requirements:Proven experience as an Administrative Assistant or in a similar role.Proficiency in Google Suite products (Gmail, Google Calendar, Google Drive, etc.).Excellent verbal and written communication skills.Strong organizational and time-management skills.Ability to multitask and prioritize tasks effectively.Friendly and professional demeanor.High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day to Day:The Administrative Assistant supports the Laboratory Operations Manager by handling invoicing, maintaining records, and managing general desk and office tasks. The role involves reviewing... More and organizing proposals, preparing documents, running local errands, verifying monthly truck logs, and ensuring accuracy using Microsoft Office tools such as Excel, Word, and Outlook. This individual also assists with scheduling, correspondence, and internal coordination to keep laboratory operations running smoothly. Attention to detail, strong organizational skills, and the ability to manage multiple administrative priorities are key to success in this role.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is looking to bring on an Admin Assistant. This person will be providing temporary operational and administrative support for the company's foundation and the Community... More Engagement function. This position will help maintain day-to-day foundation grants and corporate contributions workflow, respond to routine stakeholder questions, support standard reporting, and assist with data cleanup and documentation. Estimated pay 20-25/HRWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

ABOUT THE POSITIONThe administrative assistant position is an entry-level position, ideal for motivated new talent who have astrong interest in the mental health field and/or want to grow into a... More senior administrative role. If you areinterested in a mental health career, this role will provide you with unparalleled access to clinical meetings,where you will learn how experts in psychiatry, psychology, and social work approach and implementbest-in-class treatment for our patients.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Location: Onsite | Monday ? Thursday: 8:00 AM ? 5:00 PM | Friday: 8:00 AM ? 12:00 PMDuration: 3-Month Contract with Potential for Full-Time EmploymentA client of Insight Global is seeking an Office... More Manager to support daily operations within a collaborative architecture and design environment. This individual will play a critical role in creating a professional, organized, and welcoming workplace that reflects the high standards and attention to detail the firm brings to its projects and client relationships.The ideal candidate is proactive, highly organized, service-oriented, and takes pride in ensuring the office runs smoothly. This is a hands-on role for someone who enjoys being the go-to person for office operations and creating an exceptional experience for employees, clients, and visitors.ResponsibilitiesServe as the primary point of contact for day-to-day office operations, ensuring a polished and professional environment.Manage office and kitchen inventory, coordinate supply orders, and maintain organized common areas and conference rooms.Coordinate facility-related needs, including building maintenance requests, parking, vendor management, and office services.Oversee office equipment, including printers, shredders, and large-format printing resources.Support company leadership with administrative tasks such as license renewals and special projects.Prepare conference rooms and common spaces for meetings, client visits, and events.Proactively identify and resolve operational issues while providing exceptional support across the office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less