Job Search Results for secretary

Support leasing and contracting team, including researching legal issues, e-recording legal documents, entering documents into contract repository, maintaining certificate of insurance database,... More ordering title reports, and doing initial draft of agreements from standard templates. * Perform general administrative functions including but not limited to organizing, logging, and routingincoming mail and invoices; composing and typing letters, memos, reports, legal briefs, etc.; distributingcommunications and program information and monitoring responses; scheduling appointments and meetings; keeping calendars of individual attorneys up to date; running errands; making travel arrangements; and filling out expense reports. * Receive and maintain hard-copies of originals of company-wide legal agreements, manage database and file system, maintain filing of board minutes and consents. Facilitate and coordinate meeting space and A/V needs, prepare agenda and presentations, and communicate and update deliverables and minutes. * Organize and track grant award records, including contractor files, tribal commitment documentation, and other federal grant related documentation. * Screen, document, redirect, and follow up on telephone calls and correspondence to supervisors. Direct individuals and provide information where appropriateWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is looking for an Administrative Assistant in the Norfolk, Virginia area. This candidate should have experience working in either Construction or Engineering firms. This candidate will be... More responsible for maintaining accounts payable balances and general office tasks/ maintenance.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Responsible for scanning, routing and linking documents PerceptiveContent file system by following the established guidelines and rules. Understand and follow the Bureau and Sections filing systems. ... More File documents after scanned in chronological order by project code and file category in correct site files according to bureau procedures. Responsible for routine file maintenance. Prepare new site file folders, accordion files, folder labels, and color-bands. QA/QC performed daily on all documents after they are scanned and linked into the PerceptiveContent system. As a backup, process incoming and outgoing mail twice daily. Scan all incoming mail and outgoing site file copies. Prepare attendance log and update attendance board daily.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An employer is seeking an Administrative Assistant to join their team in Spring, TX. He or she will be joining the Commercial Firmware Engineering organization and will be helping multiple Directors... More as needed. Primary responsibilities will be supporting on Director and will be her main Admin Assistant, which includes, but not limited to: calendar maintenance, ordering office supplies and snacks, put out snacks for team members, mange purchase orders, pick up orders from shipping/receiving, plan and schedule events for the organization (several times a year, includes finding venue, order food, decorations, prizes, etc), order food for meetings, manage invoices, book travel and more. The ideal candidate will have a friendly attitude, willing to help those around them and be highly organized. This role will be onsite 3 days a week and will pay $29/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an administrative assistant to join one of our leading utilities construction clients. In this role you will be responsible for answering customer inquiries, managing... More correspondence, inventory management, and assist with scheduling and appointments. To be successful in this role you will need strong communication skills, attention to detail, ability to multitask, and prior experience with Microsoft Office (Excel).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A telecom construction company is looking for an Admin Assistant to join their team at their Boulder location. This individual will help with the onboarding process of their subcontractors and... More sub-vendors to ensure timeliness, consistency and accuracy. You will report into the current Project Manager overseeing this process and work to streamline approvals. We are seeking individuals that have telecom experience so they understand industry terminology, have good communication, strong attention to detail and are organized.This is a two month contract with likely extensions and possible permanent conversion in 2025. It is required to be onsite 5 days a week in Boulder. The hourly compensation is $25-35hr depending on background, experience and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Administrative Assistant is the first person to greet employees, visitors, and vendors as they enter the building. The position also provides administrative and clerical support to the Facilities... More management team. This position shall be responsible for back-office facility related operations for multiple different locations. What youll do on a typical day:? Take incoming calls and direct to the proper department or division. ? Greet employees, visitors, and vendors as they enter the facility and help them get to their proper destination. ? Maintain accuracy of workflows, practices, and standards to ensure that ongoing support is provided for operations. ? Provide administrative backup support to other facilities staff members. ? Provide customer service to all internal business units and building occupants, providing a safe, comfortable, and productive workplace environment.This individual will be making $16.00-$20.00/hr. determined by the hiring manager in the interview process.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is looking for an Administrative Assistant to support their CEO, CPO, and CFO. The Administration Assistant will work onsite for the client out of their Westerville... More Location. Some key responsibilities of this Administration Assistant include the following. *Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. *Organizing and scheduling appointments and meetings. *Maintaining contact lists and filing systems. *Producing and distributing correspondence such as memos, letters, faxes, and forms. *Assisting in the preparation of regularly scheduled reports. *Making travel and meeting arrangements, like booking flights, cars, hotels, and restaurants. *Screening phone calls and routing callers to the appropriate party.This position is targeting a salary of $50,000-$75,000We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Administrative Assistant to join one of our largest clients, AECOM, for an infrastructure upgrade project in the Washington, D.C. location. This is 5 days a week onsite.... More This will be a 6 month contract to hire position.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less