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May 30, 2024

San Francisco, CA

|

Administrative Assistant

|

Contract-to-perm

|

$40 - $60 (hourly estimate)

{"JobID":360563,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-122.419,"Longitude":37.8123636363636,"Distance":null},"State":"California","Zip":"94109","ReferenceID":"SFR-708376","PostedDate":"\/Date(1717100233000)\/","Description":"Our client is looking for an experienced professional to join our Legal team as a full-time Legal Secretary. Our client\u0027s Legal Secretaries support up to nine attorneys in their litigation, appellate, and policy practices. Representative duties include monitoring dockets, manually calculating and calendaring litigation dates, advanced formatting, researching applicable court rules to ensure filings are compliant, and e-filing. Our client\u0027s legal secretaries also provides admin support such as maintaining case files, running and entering conflict checks, creating binders, and maintaining the legal policy docket. If another secretary is unavailable due to illness or vacation, may be asked to provide short term support to an additional attorney on an ad hoc basis. Our Client is the leading nonprofit organization defending civil liberties in the digital world. Our client champions user privacy, free expression, and innovation through impact litigation, policy analysis, grassroots activism, and technology development. Our client\u0027s mission is to ensure that technology supports freedom, justice, and innovation for all people of the world.DAY TO DAY * Court filings Prepare shell documents with appropriate captions, styles, certificates, etc.; draft forms and simple pleadings such as notice of appearance, certificate of interested parties, notices of motion, motions for pro hac vice, proposed orders, stipulations for extensions of time, dismissal, etc. * Understanding, and/or be able to research and learn, civil and appellate procedures in courts across the country, including research appropriate rules (CCP, FRCP or * FRAP and local rules) to ensure all court submissions are compliant * Format documents and generate Table of Authority/Table of Contents using MS Word and styles * Revise, apply edits, proofread, and finalize documents through multiple drafts * Prepare and assemble exhibits * E-file documents in state and federal courts using ECF, true filing, etc. * Coordinate with external vendors for manual filings, binding, etc. * Prepare and send chambers copies and service copies to co-counsel * Prepare documents for service of process and arrange for service of process * Calendaring Manually calculate and calendar all litigation, appellate, and discovery due dates based on applicable federal, state, and local rules Monitor litigation dockets and proactively calendar dates triggered by motion practice, orders, scheduling orders, etc Calendar other dates such as agency comment deadlines, attorney PTO, etc. * Administrative and Case Support Organize, update, and maintain policy dockets, case materials, attorney admissions, and case costs and ECF spreadsheets Update case pages incoming attorneys\u0027 ECF account contact details Run conflict checks, maintain conflicts database, prepare draft retainer letters, and maintain retainer file Generate and finalize routine correspondence; finalize and submit other documents such as agency comments or FOIA requests * Discovery Prepare shells for discovery requests and responses and create spreadsheets to track them * Other research, projects, and tasks determined in collaboration with lawyers or managerWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Legal Secretary","City":"San Francisco","ExpirationDate":null,"PriorityOrder":0,"Requirements":"* Very high knowledge of MS Word (Native), Excel, and Styles * Associates Degree or higher * At least 5-7 years of experience as a litigation secretary, appellate secretary, or paralegal, particularly within the civil courts * Demonstrated knowledge of procedures, terminology, and documents relating to litigation and appellate practice * Experience filing documents in state, federal, and/or appellate courts (At least 2 of the 3) * Comfortability researching different rules and jurisdictions without much guidance Experience generating a Table of Authority/Table of Contents","Skills":"* Experience supporting multiple attorneys * Proficient using Adobe Acrobat * Prior knowledge of intellectual property, free speech, and/or digital civil liberties issues.Working knowledge and understanding of California state, federal, and appellate rules and procedures.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":60.0000,"SalaryLow":40.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Our client is looking for an experienced professional to join our Legal team as a full-time Legal Secretary. Our client's Legal Secretaries support up to nine attorneys in their litigation,... appellate, and policy practices. Representative duties include monitoring dockets, manually calculating and calendaring litigation dates, advanced formatting, researching applicable court rules to ensure filings are compliant, and e-filing. Our client's legal secretaries also provides admin support such as maintaining case files, running and entering conflict checks, creating binders, and maintaining the legal policy docket. If another secretary is unavailable due to illness or vacation, may be asked to provide short term support to an additional attorney on an ad hoc basis. Our Client is the leading nonprofit organization defending civil liberties in the digital world. Our client champions user privacy, free expression, and innovation through impact litigation, policy analysis, grassroots activism, and technology development. Our client's mission is to ensure that technology supports freedom, justice, and innovation for all people of the world.DAY TO DAY * Court filings Prepare shell documents with appropriate captions, styles, certificates, etc.; draft forms and simple pleadings such as notice of appearance, certificate of interested parties, notices of motion, motions for pro hac vice, proposed orders, stipulations for extensions of time, dismissal, etc. * Understanding, and/or be able to research and learn, civil and appellate procedures in courts across the country, including research appropriate rules (CCP, FRCP or * FRAP and local rules) to ensure all court submissions are compliant * Format documents and generate Table of Authority/Table of Contents using MS Word and styles * Revise, apply edits, proofread, and finalize documents through multiple drafts * Prepare and assemble exhibits * E-file documents in state and federal courts using ECF, true filing, etc. * Coordinate with external vendors for manual filings, binding, etc. * Prepare and send chambers copies and service copies to co-counsel * Prepare documents for service of process and arrange for service of process * Calendaring Manually calculate and calendar all litigation, appellate, and discovery due dates based on applicable federal, state, and local rules Monitor litigation dockets and proactively calendar dates triggered by motion practice, orders, scheduling orders, etc Calendar other dates such as agency comment deadlines, attorney PTO, etc. * Administrative and Case Support Organize, update, and maintain policy dockets, case materials, attorney admissions, and case costs and ECF spreadsheets Update case pages incoming attorneys' ECF account contact details Run conflict checks, maintain conflicts database, prepare draft retainer letters, and maintain retainer file Generate and finalize routine correspondence; finalize and submit other documents such as agency comments or FOIA requests * Discovery Prepare shells for discovery requests and responses and create spreadsheets to track them * Other research, projects, and tasks determined in collaboration with lawyers or managerWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 12, 2024

New York, NY

|

Administrative Assistant

|

Perm

|

$35k - $52k (estimate)

{"JobID":362645,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-73.9860909090909,"Longitude":40.7208181818182,"Distance":null},"State":"New York","Zip":"10037","ReferenceID":"TPA-711225","PostedDate":"\/Date(1718196841000)\/","Description":"Serve as a receptionist for the region Respond to phone calls and greet people in a positive and respectful mannerAct as the \"first point of contact\" for client\u0027s guests Project a professional, friendly, and helpful presence Assist with organizational and clerical duties as assignedAssist with arranging travel and accommodations for program staff Assist with file organization and storage File paperwork in each program file Retrieve mail and run other various errands Ensure office organization Conduct food ordering and processing for agency events Conduct office supply audits Sort and distribute agency mailPrepare agenda and collects materials for meetings and conferences; take minutes and keep records of proceedingsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Bilingual Administrative Secretary","City":"New York","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Strong skills in Microsoft OfficeKnowledge of clerical and office proceduresBi-lingual: English-Spanish required. All agency documents and records are in English, so English writing proficiency is required. The position itself requires Spanish speaking, writing, and reading proficiencyStrong communication and organizational skills and ability to handle numerous tasks Demonstrated ability to perform duties with minimal supervision and to exercise judgmentValid driver\u0027s license in a state located within the assigned regionAbility to travel to other agency locations as requiredPay rate: $21.00/hr","Skills":"Experience working in a busy human services office","Industry":"Administrative Assistant","Country":"US","Division":"Government","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":52416.0000,"SalaryLow":34944.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Serve as a receptionist for the region Respond to phone calls and greet people in a positive and respectful mannerAct as the "first point of contact" for client's guests Project a professional,... friendly, and helpful presence Assist with organizational and clerical duties as assignedAssist with arranging travel and accommodations for program staff Assist with file organization and storage File paperwork in each program file Retrieve mail and run other various errands Ensure office organization Conduct food ordering and processing for agency events Conduct office supply audits Sort and distribute agency mailPrepare agenda and collects materials for meetings and conferences; take minutes and keep records of proceedingsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 12, 2024

Chicago, IL

|

Administrative Assistant

|

Perm

|

$38k - $58k (estimate)

{"JobID":362642,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-87.666,"Longitude":41.8411818181818,"Distance":null},"State":"Illinois","Zip":"60631","ReferenceID":"TPA-711221","PostedDate":"\/Date(1718196841000)\/","Description":"Serve as a receptionist for the region Respond to phone calls and greet people in a positive and respectful mannerAct as the \"first point of contact\" for client\u0027s guests Project a professional, friendly, and helpful presence Assist with organizational and clerical duties as assignedAssist with arranging travel and accommodations for program staff Assist with file organization and storage File paperwork in each program file Retrieve mail and run other various errands Ensure office organization Conduct food ordering and processing for agency events Conduct office supply audits Sort and distribute agency mailPrepare agenda and collects materials for meetings and conferences; take minutes and keep records of proceedingsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Bilingual Administrative Secretary","City":"Chicago","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Strong skills in Microsoft OfficeKnowledge of clerical and office proceduresBi-lingual: English-Spanish required. All agency documents and records are in English, so English writing proficiency is required. The position itself requires Spanish speaking, writing, and reading proficiencyStrong communication and organizational skills and ability to handle numerous tasks Demonstrated ability to perform duties with minimal supervision and to exercise judgmentValid driver\u0027s license in a state located within the assigned regionAbility to travel to other agency locations as requiredPay rate: $23.10/hr","Skills":"Experience working in a busy human services office","Industry":"Administrative Assistant","Country":"US","Division":"Government","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":57657.6000,"SalaryLow":38438.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Serve as a receptionist for the region Respond to phone calls and greet people in a positive and respectful mannerAct as the "first point of contact" for client's guests Project a professional,... friendly, and helpful presence Assist with organizational and clerical duties as assignedAssist with arranging travel and accommodations for program staff Assist with file organization and storage File paperwork in each program file Retrieve mail and run other various errands Ensure office organization Conduct food ordering and processing for agency events Conduct office supply audits Sort and distribute agency mailPrepare agenda and collects materials for meetings and conferences; take minutes and keep records of proceedingsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

May 31, 2024

Los Angeles, CA

|

Administrative Assistant

|

Contract

|

$34 - $50 (hourly estimate)

{"JobID":360686,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-118.406727272727,"Longitude":34.0739090909091,"Distance":null},"State":"California","Zip":"90067","ReferenceID":"PHL-708533","PostedDate":"\/Date(1717175800000)\/","Description":"Insight Global is seeking an experience Legal Secretary to join the Trust \u0026 Estates department of an AM 200 law firm on a temporary basis. The role is on-site 5 days per week in their Century City office and will require hands-on trial work. The ideal candidate will have experience drafting motions and petitions, responding to discovery requests, coordinating depositions, managing attorney calendars and preparing binders.$35/hr to $50/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"TEMP Trust \u0026 Estate Legal Secretary","City":"Los Angeles","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-Trust \u0026 Estates litigation experience-Bachelors Degree","Skills":"-Trial preparation experience-CA-certified paralegal","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":50.4000,"SalaryLow":33.6000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is seeking an experience Legal Secretary to join the Trust & Estates department of an AM 200 law firm on a temporary basis. The role is on-site 5 days per week in their Century City... office and will require hands-on trial work. The ideal candidate will have experience drafting motions and petitions, responding to discovery requests, coordinating depositions, managing attorney calendars and preparing binders.$35/hr to $50/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Apr 16, 2024

Oak Brook, IL

|

Administrative Assistant

|

Perm

|

$38k - $57k (estimate)

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We're looking for a candidate with experience as an administrative assistant, and we welcome candidates with securities licenses or who are interested in obtaining securities licenses, which would... expand this role. Compensation will be commensurate with experience, ability, and the potential growth impact to the overall business. This position could expand into a managerial position of other administrative assistants. *Answer and direct phone calls *Coordinate internal and external meetings *Write and distribute email, correspondence memos, letters, faxes and forms *Assist in the preparation of reports and client meeting materials *Learn and utilize our digital business software tools *Order office supplies and distribute mail internally *Manage client database and lists *Provide general support to visitors and act as the point of contact for visitors *Handle Service paperwork and the preparation of new business applications *Support business tracking efforts *General marketing support using LinkedIn and various technologiesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 04, 2024

Seattle, WA

|

Administrative Assistant

|

Contract

|

$20 - $30 (hourly estimate)

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The Administrative Assistant will support engineers of varying disciplines and may manage up to several hundred cases, at varying stages, at any given point in time.Essential Functions and Responsibilities *Manage active projects:oTake sign-up calls;oDevelop and manage all tasks associated with a case by prompting the expert to follow the appropriate steps;oResponsible for the cost effective execution of the case, which may involve escalation to ensure deadlines are met and the client is satisfied; oManage deadlines such as reports, inspections, test programs, and testimony;oReview invoices; oInterface with case expert to develop case project plans and estimates;oTimely response to client inquiries;oPrepare/send estimates to clients;oCreate/update project plans with hours, engineer(s), and tasks;oConsistent, timely follow-up to keep utilization rates consistent;oProject status management via regular follow-up communications;oEnsure review of every case for deadlines or status calls on a semi-annual basis;oRegularly update the system with all project management and events-related information, with more detail/emphasis on larger cases: estimate letters, calls, letters, assignments, estimates, budgets, project plans, engineers, hours, costs. *Manage pending projects:oFollow-up with clients to turnover case from pending to active in part with the Administrative Assistant and BD;oCall clients at regular, predetermined intervals to determine case status and whether they will approve work; oProvide cost estimates and expert CVs as required;oCheck and update the system to ensure messages, call notes, estimates, and essential marketing notes are documented based on the engineer\u0027s work, where more detail/emphasis is placed on larger cases;oMay occasionally participate in conference calls with the sales team to discuss strategy/status updates;oWork with functional Administrative Assistant to provide support and handle all functions in a way consistent with the needs of the functional team. *Administrative / office management:Nonessential Functions and Responsibilities *Make quality control calls with regard to reports and to gather customer service feedback and satisfaction; *Back up team support such as covering phones and data entry in the system; *Assist Accounting team with accounts receivable management; *Other project management / sales related ad hoc duties as required.Success Factors/Job Competencies/Skills *Work well under pressure and time constraints and self-initiates projects during off periods; *Seeks ways to improve processes and implement suggestions; *Works well in a team environment; *Excellent verbal and written communication skills; *Good relationship management abilities; *Highly organized and able to prioritize tasks; *High level of initiative and flexibility; *Computer proficiency in various software (Microsoft Office: Outlook, Word, Excel, and Deltek Vision).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Seattle","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Qualifications Required *Associate\u0027s Degree or higher degree in Business, Project Management, or related field *1-2 years\u0027 experience in a similar role within a professional services industry.","Skills":"*Paralegal Certification/experience, a plus.","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":30.0000,"SalaryLow":20.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

The Administrative Assistant acts as a liaison between the client and the engineer, and is the main point of contact, for clients. The Administrative Assistant takes ownership of the entire process... as it relates to each aspect of a case from the moment it opens to the time it closes. The Administrative Assistant will support engineers of varying disciplines and may manage up to several hundred cases, at varying stages, at any given point in time.Essential Functions and Responsibilities *Manage active projects:oTake sign-up calls;oDevelop and manage all tasks associated with a case by prompting the expert to follow the appropriate steps;oResponsible for the cost effective execution of the case, which may involve escalation to ensure deadlines are met and the client is satisfied; oManage deadlines such as reports, inspections, test programs, and testimony;oReview invoices; oInterface with case expert to develop case project plans and estimates;oTimely response to client inquiries;oPrepare/send estimates to clients;oCreate/update project plans with hours, engineer(s), and tasks;oConsistent, timely follow-up to keep utilization rates consistent;oProject status management via regular follow-up communications;oEnsure review of every case for deadlines or status calls on a semi-annual basis;oRegularly update the system with all project management and events-related information, with more detail/emphasis on larger cases: estimate letters, calls, letters, assignments, estimates, budgets, project plans, engineers, hours, costs. *Manage pending projects:oFollow-up with clients to turnover case from pending to active in part with the Administrative Assistant and BD;oCall clients at regular, predetermined intervals to determine case status and whether they will approve work; oProvide cost estimates and expert CVs as required;oCheck and update the system to ensure messages, call notes, estimates, and essential marketing notes are documented based on the engineer's work, where more detail/emphasis is placed on larger cases;oMay occasionally participate in conference calls with the sales team to discuss strategy/status updates;oWork with functional Administrative Assistant to provide support and handle all functions in a way consistent with the needs of the functional team. *Administrative / office management:Nonessential Functions and Responsibilities *Make quality control calls with regard to reports and to gather customer service feedback and satisfaction; *Back up team support such as covering phones and data entry in the system; *Assist Accounting team with accounts receivable management; *Other project management / sales related ad hoc duties as required.Success Factors/Job Competencies/Skills *Work well under pressure and time constraints and self-initiates projects during off periods; *Seeks ways to improve processes and implement suggestions; *Works well in a team environment; *Excellent verbal and written communication skills; *Good relationship management abilities; *Highly organized and able to prioritize tasks; *High level of initiative and flexibility; *Computer proficiency in various software (Microsoft Office: Outlook, Word, Excel, and Deltek Vision).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

May 21, 2024

Oakville, ON

|

Insurance

|

Perm

|

$32k - $48k (estimate)

{"JobID":358630,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-79.6651872727273,"Longitude":43.4565819090909,"Distance":null},"State":"Ontario","Zip":"L6J1J3","ReferenceID":"TOR-706110","PostedDate":"\/Date(1716308058000)\/","Description":"Insight Global is looking for an Administrative Assistant to join an Insurance \u0026 Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience in the Life Insurance industry. They will have a welcoming and warm personality with strong communication skills to support clients via phone, email, and potentially in person. Strong organization and problem-solving abilities are essential to the role. Day-to-day tasks include creating and filling out forms, letters, and documentation, organizing documentation, and be proficient with Microsoft Office Suite (i.e., Excel, Word, Outlook). As administrative support, you will sometimes be the first point of contact to the company, so it is vital to multitask, have good time management, and be willing to help where necessary. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Oakville","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 3+ years of related experience as Administrative Staff, Front Office Representative, or similar role - 3+ years of experience in the Life Insurance Industry (or Benefits Insurance is also considered).- Proficient in Microsoft Office Suite (i.e., Excel, Word, Outlook)- Professional attitude and excellent communication skills (both written and oral)- Proven organization skills and a eagerness to learn and be involved- Bachelor\u0027s degree or equivalent","Skills":"- Certification in Office Management","Industry":"Insurance","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":48000.0000,"SalaryLow":32000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is looking for an Administrative Assistant to join an Insurance & Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience... in the Life Insurance industry. They will have a welcoming and warm personality with strong communication skills to support clients via phone, email, and potentially in person. Strong organization and problem-solving abilities are essential to the role. Day-to-day tasks include creating and filling out forms, letters, and documentation, organizing documentation, and be proficient with Microsoft Office Suite (i.e., Excel, Word, Outlook). As administrative support, you will sometimes be the first point of contact to the company, so it is vital to multitask, have good time management, and be willing to help where necessary. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 13, 2024

Miami, FL

|

Administrative Assistant

|

Contract-to-perm

|

$16 - $24 (hourly estimate)

{"JobID":363123,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-80.1978181818182,"Longitude":25.7869090909091,"Distance":null},"State":"Florida","Zip":"33134","ReferenceID":"DGO-711819","PostedDate":"\/Date(1718295367000)\/","Description":"The Gift Processing Specialist is responsible for supporting data system functionality, consistency, security, and usability aligned with the Alpha-1 Foundations priorities. They will be responsible for receipt and processing of all gifts to the system, creating records, generating acknowledgement letters, appropriate filing and general administrative support of the Development Department.This position will be passionate about the Foundations mission, highly collaborative, solutions- focused, analytical, and detail-oriented. This specialist will have demonstrated experience in CRM management (specifically Raisers Edge), data analytics, Microsoft tools, and data software.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Miami","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Bachelors degreeProficient in basic computer applications, such as word processing, spreadsheets, database and internet usageDetailed record keeping skills Organization and planning skills Excellent writing and presentation skills. People oriented and outgoing personalityAbility to gather data, compile information, and prepare reportsTime management and organization","Skills":"Two or more years in data entry experience Previous admin role experience is a plus","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":24.0000,"SalaryLow":16.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

The Gift Processing Specialist is responsible for supporting data system functionality, consistency, security, and usability aligned with the Alpha-1 Foundations priorities. They will be responsible... for receipt and processing of all gifts to the system, creating records, generating acknowledgement letters, appropriate filing and general administrative support of the Development Department.This position will be passionate about the Foundations mission, highly collaborative, solutions- focused, analytical, and detail-oriented. This specialist will have demonstrated experience in CRM management (specifically Raisers Edge), data analytics, Microsoft tools, and data software.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

May 31, 2024

Orlando, FL

|

Administrative Assistant

|

Contract-to-perm

|

$23 - $35 (hourly estimate)

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A client of Insight Global is looking for an Admin Assistant to join their team onsite in Orlando, FL. The Admin Assistant will be responsible for handling various tasks to ensure efficient... operation. Responsibilities may include: Managing multiple priorities and actions simultaneously Supporting managers and employees through a variety of tasks related to organization and communication. Maintaining physical and digital filing systems. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 12, 2024

Chantilly, VA

|

Administrative Assistant

|

Perm

|

$92k - $138k (estimate)

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Maintain a schedule of appointments for a manager or officeAnswer routine telephone calls, direct calls and take messagesGreet and escort visitorsRetrieve, sort, and distribute incoming mail,... newspapers, faxes, and other publications/documentsArrange for the delivery of outgoing mail/packages with the mailroomPrepare travel/training arrangements and process travel/training accounting/vouchers for the program officeDraft, proofread, edit and coordinate correspondencePerform research and retrieve information from databases and other resourcesMaintain tracking records and filing systems; archive filesMaintain, update and serve as focal point for databases or spreadsheetsAssist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sitesParticipate in meetings and events: may serve as recorder and may present position- related informationPrepare access rosters and request security clearance transfersAssist in ordering supplies/equipment and arranging for office equipment repairsPerform administrative back up support for other officesRecommend innovative processes to improve the efficiency and effectiveness of the officeCompose written communication in response to complex customer queriesPrepare routine status reports and track office-related metricsManage routine website content updates and coordinate more complex website changes with webmasterCoordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sitesAttend meetings, events, and forumsAssist in maintaining inventories, records, and receiptsCoordinate office renovations and relocation activitiesAnnual Salary ranges from $100,000 - $110,000We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

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