Job Search Results for executive assistant

Executive Assistant

An employer is seeking a remote ?Executive Assistant contractor to provide high-level administrative support to our client's executive team while ensuring smooth office operations. The ideal... More candidate exercises sound judgment, communicates effectively, operates with discretion, and maintains a proactive, resourceful approach to balancing multiple priorities. - Full-time EA support, full remote, open to all time zones- Provide high-level operational and administrative support to executive leadership. - Manage executive calendars by scheduling calls, travel, appointments, and meetings; coordinate related logistics and arrangements. - Prepare agendas, presentations, and reports for executive meetings. - Track and manage deadlines, priorities, and follow-up action items for executive leadership. - Handle confidential correspondence and communications with professionalism and discretion. - Schedule and organize in-person and virtual meetings, including conference room reservations and technology setup. Paying $35-45/HRStart date: May 26thCurrently not accepting applicants in Florida or CA due to onboarding timelineWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Remote Executive Assistant - INTL Costa Rica/Colombia

We?re partnering with a founder/CEO of a boutique coaching and advisory practice that supports senior executives and private equity-backed leadership teams at critical inflection points. We're... More looking for a high-trust, long-term Executive Assistant who can operate as a true right hand - someone proactive, detail-oriented, and strong in communication. This is a fully remote role in Costa Rica or Colombia working 9:30am ? 5:30pm EST. This isn?t just a task-based EA role - you?re stepping in as a true partner to the executive. You?ll be deeply involved in keeping both the professional and personal side of the business running smoothly, with a high level of trust and autonomy. If you?re someone who enjoys making everything run seamlessly and you take pride in being proactive, organized, and reliable - this could be a great fit. What You?ll Do? Own and manage an extremely high-touch calendar - protecting time, planning ahead, and resolving conflicts before they happen? Act as ?traffic control? for a fast-moving schedule with senior executives and CEOs? Help prepare for clients and meetings ? pull together bios, background briefs, and pre-read summaries? Manage inbox and draft clear, polished communication on behalf of the executive? Coordinate travel (flights, hotels, itineraries) and logistics? Support offsite preparation: agendas, slides, surveys, participant materials ? Stay on top of follow-ups, trackers, and workflows so nothing slips? Handle some personal logistics (appointments, household, healthcare reimbursements, pet insurance, light bill pay, reservations)? Support light business admin tasks (prepare proposals, contracts, monthly invoicing inputs, and expense reports)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Administrative Assistant (West Coast)

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical... More functions. A typical administrative assistant acts as information and communication managers for an office. Provide executive administrative support for a senior leader, including proactive calendar management, meeting scheduling and logistics, expense reporting, travel coordination, and handling day to day operational requests. The role partners closely with the leader, their extended leadership team, and other admins to ensure meetings, deadlines, and deliverables are managed smoothly. The day includes prioritizing competing requests, anticipating needs, coordinating across time zones, and maintaining discretion on sensitive information. The purpose of this team is to support a large sales organization by managing team wide rhythms of business, including calendars, recurring meetings (e.g., MBRs, executive briefings), planning and execution of FY27 rhythms of business, and coordination of internal events. This role will contribute to managing team wide rhythms of business across a large sales organization, including ownership of calendars, recurring meetings, and monthly business reviews. The contractor will support forward planning by building out the fiscal year calendar and rhythm of business using existing models, as well as assist with internal event planning and logistics. Additional responsibilities include operational support such as distribution group management and ad hoc projects as needed.? Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.? Review and approve invoices, reports, memos, letters, financial statements, and other documents.? Review and approve corporate documents, records, and reports.? Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.? Prepare agendas and make arrangements for committee, board and other meetings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Remote Account Executive (SMB)

Our client is seeking high-performing, self-driven Account Executives to join a fast-growing sales organization operating in a high-volume, high-velocity environment. This role is ideal for... More tech-savvy sellers who thrive in ambiguity, take initiative without waiting for perfect process, and are energized by packed calendars and consistent deal flow. You will partner closely with SDRs who are setting a high volume of discovery calls and introductory meetings for the Account Executive team through heavy inbound demand and targeted outbound outreach- so strong sales fundamentals and demo execution are critical. Success in this role requires endurance, sharp execution, and comfort closing business quickly and repeatedly, with top performers consistently closing 15?30+ deals per month.In this role, you will spend the majority of your time running product demos, meeting with prospective customers, and closing new business. You will manage the full sales cycle from initial discovery through demo, follow-up, contract negotiation, and close, while handling light post-sale questions during early implementation before engaging the Account Management team. Working closely with SDR partners, you will engage primarily with financial advisors as end users of an AI-powered meeting assistant designed to solve real workflow and compliance challenges. This is a true high-volume environment where calendars are consistently full, inbound demand is strong, and success is driven by speed, consistency, and execution. There is little downtime, and is an excellent opportunity if you're looking for an environment that thrives off of energy and momentum that comes with closing business every day.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Remote Assistant Director, Workday Financial Reporting

The Assistant Director of Workday Financial Reporting is responsible for leading the strategy, development, and ongoing enhancement of reporting and analytics across Workday?s financial ecosystem.... More This role ensures the accuracy, accessibility, and continuous improvement of financial data solutions supporting functions such as Research, Payroll, Supply Chain, and Enterprise Finance. They will drive the adoption and optimization of Workday?s advanced reporting tools, including Prism Analytics, Discovery Boards, Worksheets, Dashboards, and Office Connect. This person will managed one resource to start and hire an additional.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Staffing Resource Manager (Operations, Administrative Support)

?Maintain and update staffing trackers and systems (primarily Excel-based) ?Execute high-volume administrative workflows (allocations, time-off updates, training tracking, etc.) ?Manage incoming... More staffing requests and support prioritization / routing ?Maintain visibility into resource deployment and utilization ?Support communication of staffing updates to consultants and leadership ?Ensure data accuracy and consistency across toolsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Remote Clarity Project Manager

We are seeking a Project Manager to support a growing portfolio by owning Clarity allocations, financial and resource analysis, and cross-team dependency tracking. This role partners closely with the... More Release Train Engineer (RTE) and Assistant RTE to offload operational and administrative responsibilities, enabling them to focus on higher-value strategic work.The Project Manager will support one primary portfolio while working extensively with shared service and support teams across the organization (e.g., service integrations) to ensure alignment on expectations, delivery dependencies, and deviations.This role is not a portfolio manager position and does not include portfolio-level decision-making or strategic ownership. This person should have experience using AI to turn manual forecasting and finical duties into more automation. Key ResponsibilitiesClarity Allocations & Financial AnalysisPartner with leadership to evolve reporting capabilities using AI tools applied to Clarity dataDevelop more flexible, on-demand reporting models to reduce manual analysis and improve efficiencySimplify reporting outputs to highlight key data points rather than requiring stakeholders to navigate large datasetsSupport the creation of models that enable quicker insights and decision-making across the portfolioManage and maintain resource allocations in Clarity for a single portfolio.Perform analysis on actuals vs. forecast for both labor and non-labor spend.Identify allocation variances, data gaps, and improvement opportunities within an otherwise stable allocation process.Support ongoing portfolio reporting and data integrity related to funding and resourcing.Dependency & Cross-Team CoordinationTrack and manage dependencies across multiple delivery and support teams throughout the enterprise.Partner with internal teams to resolve misalignments or deviations in delivery expectations.Provide visibility into risks, constraints, and timing impacts related to cross-team work.Operational & Program SupportServe as a key partner to the RTE and Assistant RTE, taking ownership of operational tasks and analysis.Support planning, execution tracking, and follow-up activities related to portfolio delivery.Prepare data-driven insights and summaries to support leadership discussions and decision-making.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Remote Project Coordinator

Insight Global is seeking a remote Executive Assistant to support one of our hardwood manufacturing clients. This person will be responsible for on coordinating travel for the C-suite, managing... More logistics for meetings and events, and ensuring smooth execution of ongoing projects. Key Responsibilities:?Travel Coordination: Arrange and manage travel plans, including flights, accommodations, and transportation.?Meeting & Event Logistics: oConfirm agendas, secure meeting rooms, and ensure necessary equipment (e.g., projectors) is available.oOrganize team dinners and coordinate restaurant reservations.oManage hotel room blocks for events and conferences.?Project Support: oTrack workstream status reports and follow up on deliverables.oSupport evergreen projects and assist with IT Town Hall preparations (4 scheduled).?Administrative Tasks: oUtilize Microsoft Outlook and Teams for scheduling and communication.oMaintain budget tracking and expense reporting.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Construction Manager - Bay Area, CA

Insight Global is seeking a Construction Manager to support energy efficiency and retrofit projects withing the California Bay Area. The Construction Manager will be responsible for overseeing... More projects from pre-construction through closeout, including execution, budget ownership, forecasting, invoicing, and client-facing communication. This individual will coordinate with internal stakeholders such as engineering, finance, and assistant construction managers, while directly managing subcontractors and ensuring project milestones are met. Day-to-day responsibilities include leading complex mechanical and electrical scopes?such as HVAC, boilers, chillers, piping systems, BMS/BAS, and lighting?resolving technical and scheduling challenges, and serving as the primary point of contact for customers. Projects typically support facilities within higher education, K 12 education, healthcare, government, commercial, and industrial environments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

BAS Branch Manager

Insight Global is seeking a Branch Manager to lead operations for a commercial Building Automation Systems (BAS) division supporting major clients across North Florida. This individual will take... More ownership of all active projects, balancing hands-on project oversight with estimating, financial management, and customer relationship development. The ideal candidate brings deep BAS experience, understands low-voltage system installations, and has grown from the field into leadership. This role offers strong earning potential through profit-based bonuses, significant autonomy, and the opportunity to grow and shape a regional market.Oversee all BAS projects within the branch (30+ active projects at a time)Manage projects ranging from $500k-$5milLead and support superintendents and project coordinators (21 direct reports)Coordinate with estimating teams to develop accurate pricing and proposalsMaintain financial health of projects (budgets, margins, forecasting)Conduct regular job site visits to ensure quality, safety, and schedule adherenceBuild and maintain strong customer relationships with major clientsSupport business development and help grow the regional marketTravel locally for site visits and customer meetings (occasional overnight if needed)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less