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May 30, 2024

San Francisco, CA

|

Administrative Assistant

|

Contract-to-perm

|

$40 - $50 (hourly estimate)

{"JobID":360563,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-122.403090909091,"Longitude":37.7965454545455,"Distance":null},"State":"California","Zip":"94109","ReferenceID":"SFR-708376","PostedDate":"\/Date(1717100233000)\/","Description":"Our client is looking for an experienced professional to join our Legal team as a full-time Legal Secretary. Our client\u0027s Legal Secretaries support up to nine attorneys in their litigation, appellate, and policy practices. Representative duties include monitoring dockets, manually calculating and calendaring litigation dates, advanced formatting, researching applicable court rules to ensure filings are compliant, and e-filing. Our client\u0027s legal secretaries also provides admin support such as maintaining case files, running and entering conflict checks, creating binders, and maintaining the legal policy docket. If another secretary is unavailable due to illness or vacation, may be asked to provide short term support to an additional attorney on an ad hoc basis. Our Client is the leading nonprofit organization defending civil liberties in the digital world. Our client champions user privacy, free expression, and innovation through impact litigation, policy analysis, grassroots activism, and technology development. Our client\u0027s mission is to ensure that technology supports freedom, justice, and innovation for all people of the world.DAY TO DAY * Court filings Prepare shell documents with appropriate captions, styles, certificates, etc.; draft forms and simple pleadings such as notice of appearance, certificate of interested parties, notices of motion, motions for pro hac vice, proposed orders, stipulations for extensions of time, dismissal, etc. * Understanding, and/or be able to research and learn, civil and appellate procedures in courts across the country, including research appropriate rules (CCP, FRCP or * FRAP and local rules) to ensure all court submissions are compliant * Format documents and generate Table of Authority/Table of Contents using MS Word and styles * Revise, apply edits, proofread, and finalize documents through multiple drafts * Prepare and assemble exhibits * E-file documents in state and federal courts using ECF, true filing, etc. * Coordinate with external vendors for manual filings, binding, etc. * Prepare and send chambers copies and service copies to co-counsel * Prepare documents for service of process and arrange for service of process * Calendaring Manually calculate and calendar all litigation, appellate, and discovery due dates based on applicable federal, state, and local rules Monitor litigation dockets and proactively calendar dates triggered by motion practice, orders, scheduling orders, etc Calendar other dates such as agency comment deadlines, attorney PTO, etc. * Administrative and Case Support Organize, update, and maintain policy dockets, case materials, attorney admissions, and case costs and ECF spreadsheets Update case pages incoming attorneys\u0027 ECF account contact details Run conflict checks, maintain conflicts database, prepare draft retainer letters, and maintain retainer file Generate and finalize routine correspondence; finalize and submit other documents such as agency comments or FOIA requests * Discovery Prepare shells for discovery requests and responses and create spreadsheets to track them * Other research, projects, and tasks determined in collaboration with lawyers or managerWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Legal Secretary","City":"San Francisco","ExpirationDate":null,"PriorityOrder":0,"Requirements":"* Very high knowledge of MS Word (Native), Excel, and Styles * Associates Degree or higher * At least 5-7 years of experience as a litigation secretary, appellate secretary, or paralegal, particularly within the civil courts * Demonstrated knowledge of procedures, terminology, and documents relating to litigation and appellate practice * Experience filing documents in state, federal, and/or appellate courts (At least 2 of the 3) * Comfortability researching different rules and jurisdictions without much guidance Experience generating a Table of Authority/Table of Contents","Skills":"* Experience supporting multiple attorneys * Proficient using Adobe Acrobat * Prior knowledge of intellectual property, free speech, and/or digital civil liberties issues.Working knowledge and understanding of California state, federal, and appellate rules and procedures.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":50.0000,"SalaryLow":40.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Our client is looking for an experienced professional to join our Legal team as a full-time Legal Secretary. Our client's Legal Secretaries support up to nine attorneys in their litigation,... appellate, and policy practices. Representative duties include monitoring dockets, manually calculating and calendaring litigation dates, advanced formatting, researching applicable court rules to ensure filings are compliant, and e-filing. Our client's legal secretaries also provides admin support such as maintaining case files, running and entering conflict checks, creating binders, and maintaining the legal policy docket. If another secretary is unavailable due to illness or vacation, may be asked to provide short term support to an additional attorney on an ad hoc basis. Our Client is the leading nonprofit organization defending civil liberties in the digital world. Our client champions user privacy, free expression, and innovation through impact litigation, policy analysis, grassroots activism, and technology development. Our client's mission is to ensure that technology supports freedom, justice, and innovation for all people of the world.DAY TO DAY * Court filings Prepare shell documents with appropriate captions, styles, certificates, etc.; draft forms and simple pleadings such as notice of appearance, certificate of interested parties, notices of motion, motions for pro hac vice, proposed orders, stipulations for extensions of time, dismissal, etc. * Understanding, and/or be able to research and learn, civil and appellate procedures in courts across the country, including research appropriate rules (CCP, FRCP or * FRAP and local rules) to ensure all court submissions are compliant * Format documents and generate Table of Authority/Table of Contents using MS Word and styles * Revise, apply edits, proofread, and finalize documents through multiple drafts * Prepare and assemble exhibits * E-file documents in state and federal courts using ECF, true filing, etc. * Coordinate with external vendors for manual filings, binding, etc. * Prepare and send chambers copies and service copies to co-counsel * Prepare documents for service of process and arrange for service of process * Calendaring Manually calculate and calendar all litigation, appellate, and discovery due dates based on applicable federal, state, and local rules Monitor litigation dockets and proactively calendar dates triggered by motion practice, orders, scheduling orders, etc Calendar other dates such as agency comment deadlines, attorney PTO, etc. * Administrative and Case Support Organize, update, and maintain policy dockets, case materials, attorney admissions, and case costs and ECF spreadsheets Update case pages incoming attorneys' ECF account contact details Run conflict checks, maintain conflicts database, prepare draft retainer letters, and maintain retainer file Generate and finalize routine correspondence; finalize and submit other documents such as agency comments or FOIA requests * Discovery Prepare shells for discovery requests and responses and create spreadsheets to track them * Other research, projects, and tasks determined in collaboration with lawyers or managerWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 11, 2024

Omaha, NE

|

Administrative Assistant

|

Contract-to-perm

|

$18 - $23 (hourly estimate)

{"JobID":367916,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-95.9967272727273,"Longitude":41.2681818181818,"Distance":null},"State":"Nebraska","Zip":"68124","ReferenceID":"DGO-718359","PostedDate":"\/Date(1720703764000)\/","Description":"We are seeking a motivated Administrative Assistant to join our client\u0027s team in Omaha, NE. In this role, you will provide essential administrative support to ensure smooth daily operations. Responsibilities include managing correspondence, scheduling meetings, maintaining records, and assisting with special projects as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Omaha","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Proven experience as an administrative assistant or in a similar role. Excellent organizational and time management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong written and verbal communication abilities. Ability to work effectively both independently and as part of a team.","Skills":"Experience working in a nonprofit organization or similar environment.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":23.0000,"SalaryLow":18.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

We are seeking a motivated Administrative Assistant to join our client's team in Omaha, NE. In this role, you will provide essential administrative support to ensure smooth daily operations.... Responsibilities include managing correspondence, scheduling meetings, maintaining records, and assisting with special projects as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

May 21, 2024

Oakville, ON

|

Insurance

|

Perm

|

$35k - $45k (estimate)

{"JobID":358630,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-79.6565509090909,"Longitude":43.471491,"Distance":null},"State":"Ontario","Zip":"L6J1J3","ReferenceID":"TOR-706110","PostedDate":"\/Date(1716308058000)\/","Description":"Insight Global is looking for an Administrative Assistant to join an Insurance \u0026 Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience in the Life Insurance industry. They will have a welcoming and warm personality with strong communication skills to support clients via phone, email, and potentially in person. Strong organization and problem-solving abilities are essential to the role. Day-to-day tasks include creating and filling out forms, letters, and documentation, organizing documentation, and be proficient with Microsoft Office Suite (i.e., Excel, Word, Outlook). As administrative support, you will sometimes be the first point of contact to the company, so it is vital to multitask, have good time management, and be willing to help where necessary. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Oakville","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 3+ years of related experience as Administrative Staff, Front Office Representative, or similar role - 3+ years of experience in the Life Insurance Industry (or Benefits Insurance is also considered).- Proficient in Microsoft Office Suite (i.e., Excel, Word, Outlook)- Professional attitude and excellent communication skills (both written and oral)- Proven organization skills and a eagerness to learn and be involved- Bachelor\u0027s degree or equivalent","Skills":"- Certification in Office Management","Industry":"Insurance","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":45000.0000,"SalaryLow":35000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is looking for an Administrative Assistant to join an Insurance & Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience... in the Life Insurance industry. They will have a welcoming and warm personality with strong communication skills to support clients via phone, email, and potentially in person. Strong organization and problem-solving abilities are essential to the role. Day-to-day tasks include creating and filling out forms, letters, and documentation, organizing documentation, and be proficient with Microsoft Office Suite (i.e., Excel, Word, Outlook). As administrative support, you will sometimes be the first point of contact to the company, so it is vital to multitask, have good time management, and be willing to help where necessary. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Nov 10, 2022

Madison, NJ

|

Administrative Assistant

|

Contract,Perm Possible

|

$20 - $25 (hourly estimate)

{"JobID":239242,"JobType":["Contract,Perm Possible"],"EmployerID":null,"Location":{"Latitude":-74.3983090909091,"Longitude":40.7835818181818,"Distance":null},"State":"New Jersey","Zip":"07940","ReferenceID":"NNJ-523384","PostedDate":"\/Date(1668118394000)\/","Description":"Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Madison","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-High School Degree; Associates or Bachelors degree preferred-2+ years experience in an administrative/operational support role-Proficient in the entire Microsoft Suite-Advanced data entry and documentation skills-Must be a problem solver and detail oriented","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":25.0000,"SalaryLow":20.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 01, 2024

Austin, TX

|

Administrative Assistant

|

Contract,Perm Possible

|

$15 - $19 (hourly estimate)

{"JobID":366205,"JobType":["Contract,Perm Possible"],"EmployerID":null,"Location":{"Latitude":-97.729,"Longitude":30.2760909090909,"Distance":null},"State":"Texas","Zip":"78741","ReferenceID":"AXS-715723","PostedDate":"\/Date(1719836058000)\/","Description":"Our client is looking for 2 Administrative Assistants to be hybrid in Austin, Texas. They will be responsible for processing incoming Service quote requests. Validate and process incoming Purchase Orders. Register Service Contracts in Microsoft Dynamics application. Validate data from Microsoft Dynamics interfaced with SAP. Tracking work orders to ensure all documents are received in order to bill the customer and recognize revenue in a timely manner. Process sales orders in SAP for billing and revenue recognition. Identify operational requirements and opportunities for improvement. Performs other related tasks as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Austin","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-Microsoft Office Applications high proficiency -6 months+ in administrative assistant related role-Exceptional verbal and written communication skills-Must be self-motivated, detail oriented and be committed to adding value to the organization.","Skills":"-SAP experience-Microsoft Dynamics experience-Prior military experience -Prior Semiconductor or manufacturing industry experience","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":19.0000,"SalaryLow":15.2000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Our client is looking for 2 Administrative Assistants to be hybrid in Austin, Texas. They will be responsible for processing incoming Service quote requests. Validate and process incoming Purchase... Orders. Register Service Contracts in Microsoft Dynamics application. Validate data from Microsoft Dynamics interfaced with SAP. Tracking work orders to ensure all documents are received in order to bill the customer and recognize revenue in a timely manner. Process sales orders in SAP for billing and revenue recognition. Identify operational requirements and opportunities for improvement. Performs other related tasks as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Nov 13, 2023

Laurel, MD

|

Claims/Denials

|

Perm

|

$45k - $50k (estimate)

{"JobID":322526,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-76.8286363636364,"Longitude":39.113,"Distance":null},"State":"Maryland","Zip":"20707","ReferenceID":"DGO-664167","PostedDate":"\/Date(1699866981000)\/","Description":"- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail / distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member\u0027s documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Laurel","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Administrative Duties *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.","Skills":"Bilingual (Spanish)","Industry":"Claims/Denials","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":50000.0000,"SalaryLow":45000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 15, 2024

Sacramento, CA

|

Administrative Assistant

|

Contract

|

$20 - $25 (hourly estimate)

{"JobID":368930,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-121.426363636364,"Longitude":38.4718181818182,"Distance":null},"State":"California","Zip":"95823","ReferenceID":"SMF-719378","PostedDate":"\/Date(1721074587000)\/","Description":"Our client is looking for an Admin Assistant to support the Facilities Director with helping organize the Security department in regard to paperwork, filing, and organizing this space. Most of the work will be done manually with little computer work.Pay rate around $20-25/hrDuration - 2-month contract with possible extensionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Admin Assistant","City":"Sacramento","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- Previous administrative experience doing filling, documenting, and organizing- Customer Service skills- Willingness to work for 2 months on a short term assignment- Reliability and ability to show up every day for work for the 2 month assignment","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":25.0000,"SalaryLow":20.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

Our client is looking for an Admin Assistant to support the Facilities Director with helping organize the Security department in regard to paperwork, filing, and organizing this space. Most of the... work will be done manually with little computer work.Pay rate around $20-25/hrDuration - 2-month contract with possible extensionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jul 08, 2024

San Diego, CA

|

Administrative Assistant

|

Contract,Perm Possible

|

$24 - $30 (hourly estimate)

{"JobID":367019,"JobType":["Contract,Perm Possible"],"EmployerID":null,"Location":{"Latitude":-117.115909090909,"Longitude":32.825,"Distance":null},"State":"California","Zip":"92123","ReferenceID":"SDG-716785","PostedDate":"\/Date(1720440839000)\/","Description":"An employer in San Diego, CA is seeking a Timekeeper/Administrative Assistant to join their team. This person will be responsible for ensuring completeness and accuracy of 50 timesheets for union employees at a local utility. They will be seeing what timesheets have been submitted and process those timesheets. Their duties will be split 50% timekeeping and 50% other administrative tasks, scheduling meetings, ordering supplies, coordinating events, running meetings, taking notes and other ad hoc duties. They will be supporting the timekeeping and admin duties of 2 groups and may need to fill in for other departments when timekeepers are out. Must sit local to San Diego and be willing to go onsite every day of the week (6:30 AM - 2:30 PM).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Timekeeper \u0026 Administrative Assistant","City":"San Diego","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 1-2+ years\u0027 experience doing timekeeping for union employees - 1-2+ years administrative assistant experience - H.S. diploma minimum - Microsoft Outlook and Excel proficiency (must be able to perform Excel functions such as copying tables and data entry)- Experience entering time in a timekeeping software (ideally MyTime timekeeping software)","Skills":"- Operations background - Utilities experience - Bachelor\u0027s degree - Familiar with MyTime timekeeping software","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":30.0000,"SalaryLow":24.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

An employer in San Diego, CA is seeking a Timekeeper/Administrative Assistant to join their team. This person will be responsible for ensuring completeness and accuracy of 50 timesheets for union... employees at a local utility. They will be seeing what timesheets have been submitted and process those timesheets. Their duties will be split 50% timekeeping and 50% other administrative tasks, scheduling meetings, ordering supplies, coordinating events, running meetings, taking notes and other ad hoc duties. They will be supporting the timekeeping and admin duties of 2 groups and may need to fill in for other departments when timekeepers are out. Must sit local to San Diego and be willing to go onsite every day of the week (6:30 AM - 2:30 PM).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Jun 24, 2024

Los Angeles, CA

|

Administrative Assistant

|

Contract

|

$18 - $23 (hourly estimate)

{"JobID":364839,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-118.433090909091,"Longitude":34.0445454545455,"Distance":null},"State":"California","Zip":"90025","ReferenceID":"DGO-713928","PostedDate":"\/Date(1719231373000)\/","Description":"A client of Insight Global within the Ai-technology \u0026 E-commerce space is looking to hire on a part-time Admin. Assistant to join their team. This Admin. Assistant will be working closely and partner with the Executive Assistant to the CEO to help with overall business functions from an administrative perspective. This person will be coming in on a part-time basis starting from 7am to 11am PST. Though the role is a three month contract, the executive assistant will build a case to keep this person long term depending on performance. Key Responsibilities include:oOrganizing Files: Managing documents, records, and files.oCorrespondence: Creating and handling emails, letters, and reports.oCalendar Management: Scheduling meetings and appointments.oClerical Tasks: Sorting mail, preparing invoices, and maintaining office supplies.oPhone Support: Answering calls and directing inquiries.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Part-Time Administrative Assistant","City":"Los Angeles","ExpirationDate":null,"PriorityOrder":0,"Requirements":"*1+ year in the administration assistant realm *The Administrative Assistant will provide essential support to ensure efficient office operations oOrganizing Files: Managing documents, records, and files.oCorrespondence: Creating and handling emails, letters, and reports.oCalendar Management: Scheduling meetings and appointments.oClerical Tasks: Sorting mail, preparing invoices, and maintaining office supplies.oPhone Support: Answering calls and directing inquiries.Soft Skills: *Collaboration: Able to work across functions and teams to reach a common goal *Influencing: Able to motivate and accomplish goals / actions through others *Communication: Able to connect with others across all communication channels *Respect: Builds bridges and accepts inputs from all sources *Creativity: Open minded and unconventional in thinking *Problem Solving: Able to apply a wide range of techniques to attack and solve issues / opportunities *Analytical: Able to evaluate multiple data sources and extract actionable insights *Time Management: Able to maximize our most fixed resources","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":23.0000,"SalaryLow":18.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

A client of Insight Global within the Ai-technology & E-commerce space is looking to hire on a part-time Admin. Assistant to join their team. This Admin. Assistant will be working closely and partner... with the Executive Assistant to the CEO to help with overall business functions from an administrative perspective. This person will be coming in on a part-time basis starting from 7am to 11am PST. Though the role is a three month contract, the executive assistant will build a case to keep this person long term depending on performance. Key Responsibilities include:oOrganizing Files: Managing documents, records, and files.oCorrespondence: Creating and handling emails, letters, and reports.oCalendar Management: Scheduling meetings and appointments.oClerical Tasks: Sorting mail, preparing invoices, and maintaining office supplies.oPhone Support: Answering calls and directing inquiries.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

May 01, 2024

Arlington, TN

|

Administrative Assistant

|

Perm

|

$65k - $85k (estimate)

{"JobID":354876,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-89.6573636363636,"Longitude":35.3018181818182,"Distance":null},"State":"Tennessee","Zip":"38002","ReferenceID":"MEM-701685","PostedDate":"\/Date(1714590971000)\/","Description":"The Administrative Assistant position with our client will have a unique, once-in-a-lifetime opportunity to be a key member of the start-up team, launching the facility from the ground up.This role will be responsible for:Perform day-to-day administrative duties as required for executives as neededMaintain Calendar(s)Process Travel Requests as appropriateCoordinate Materials for Business MeetingsTranslate notes as neededCapabilities RequiredResourcefulnessConfidence, courage, and independenceStrong interpersonal and influencing skills, collaboratorDrive for results and sense of urgencyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Administrative Assistant","City":"Arlington","ExpirationDate":null,"PriorityOrder":0,"Requirements":"3+ years of experience supporting executive level leadership3+ years of experience in MS Office suite productsFluency in English and Korean (to be able to translate)Dependable","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":85000.0000,"SalaryLow":65000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}

The Administrative Assistant position with our client will have a unique, once-in-a-lifetime opportunity to be a key member of the start-up team, launching the facility from the ground up.This role... will be responsible for:Perform day-to-day administrative duties as required for executives as neededMaintain Calendar(s)Process Travel Requests as appropriateCoordinate Materials for Business MeetingsTranslate notes as neededCapabilities RequiredResourcefulnessConfidence, courage, and independenceStrong interpersonal and influencing skills, collaboratorDrive for results and sense of urgencyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

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