Job Search Results for secretary

Insight Global is seeking a Litigation Secretary for a law firm based in Los Angeles, CA. This person will assist attorneys and paralegals through the performance of complex secretarial and clerical... More duties requiring knowledge of legal terminology and the legal process.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Part Time Administrative Assistant working 30 hours per week. This person will join an insurance company dedicated to offering exceptional service and comprehensive... More coverage to our valued clients. We are seeking a detail-oriented and proactive Administrative Assistant to join our team and support our daily operations.Responsibilities:Answer and direct phone calls in a polite and friendly manner.Write and send personalized cards to customers for various occasions.Schedule and manage appointments for clients and team members.Maintain and update customer records and files.Assist with general office tasks, including filing, data entry, and organizing documents.Utilize Google Suite products (Gmail, Google Calendar, Google Drive, etc.) to perform daily tasks efficiently.Provide administrative support to other team members as needed.Requirements:Proven experience as an Administrative Assistant or in a similar role.Proficiency in Google Suite products (Gmail, Google Calendar, Google Drive, etc.).Excellent verbal and written communication skills.Strong organizational and time-management skills.Ability to multitask and prioritize tasks effectively.Friendly and professional demeanor.High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

?Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.?Code invoices for payment.... More Research any past due invoices. Prepare purchase orders.?Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.?Work with tenants, building maintenance staff and vendors to ensure work orders are complete.?Prepare monthly chargebacks and rent statements.?Maintain system for tenant, vendor, and contractor certificates of insurance.?Process, organize and review regional paperwork.?Prepare regional reports.?Perform any additional duties assigned by the Property Manager and other company management.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Own candidate onboarding and new hire processes for the research center: multiple rounds of Interview scheduling (both virtually and on-site), communicate with candidates and research staff to... More prepare the interview process, manage calendars and make associated arrangements to ensure the smooth running of interviews and schedules. ?When appropriate set-up and organize meetings (including MS Teams and in-person) on behalf of the wider organization, producing agendas, briefing participants and distributing paperwork as necessary over multiple time zones;We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Administrative Assistant - 4 month contractOur client is looking for an Administrative Assistant to join their team ASAP for a contract through the end of the year. This role would be working for a... More large property management company in Honolulu. This role would be expected to work 5 days a week on site and 40 hours a week. You would be splitting duties and the front desk admin as well as doing generic administrative duties. Some essential duties of the role are listed below.Administrative & Office SupportGreet and assist walk-in guests and respond to telephone inquiries professionally Perform general clerical tasks including filing, copying, faxing, scanning, and mailing Create and maintain organized paper and electronic filing systems ? Perform computer data entry, document creation and reportingOrder and manage inventory of office supplies Organize internal staff and owner-related events Financial & Payroll ResponsibilitiesCount and reconcile daily parking receipts and prepare deposits Track monthly miscellaneous income, including but not limited to: o Banyan room rentals o Parking relocation and permit replacementso Lock-outs, key duplications, and locker rentalso Uniforms, and BBQ grill usage Resident & Owner Services Respond to inquiries and complaints from owners, agents, and residents Schedule water shut-offs and prepare/distribute related notificationsDistribute and collect payments for monthly parking permits; maintain parker records Issue owner house passes for new, lost, or stolen requests and update system records Prepare and distribute invoices and correspondence for garage, laundry etc.We are looking to pay $18-20/hr for this role based on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A construction employer seeking a proactive and detail-oriented Administrative Assistant to support our Risk Management team during a critical subcontractor pre-qualification phase. This part-time... More contract role is essential to ensuring timely and accurate documentation from subcontractors during the bidding process.The company works with 12,000?15,000 subcontractors, and this role will help assess their potential success by gathering key information such as safety records, insurance documentation, and financial data.Key Responsibilities:Initiate and manage outbound calls and emails to subcontractors to remind them to complete their pre-qualification documentation.Perform quality checks on submitted materials to ensure completeness and accuracy.Track outreach efforts and ensure at least three contact attempts within the first five days of the two-week submission window.Escalate cases where documentation is not received or is incomplete after initial outreach.Maintain organized records and collaborate with internal Risk Management team members to support compliance and bid-readiness.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is searching for an Administrative Assistant to support one of our large automotive customers in the Washington DC area. The individual who will excel the most in this role is going to... More be energetic, enthusiastic and enjoys working with people. You will need to have great analytical and problem-solving skills to keep up with the day-to-day responsibilities. Those include filing, copying, sorting mail or other documents. Answering phones and attending to people calendars. Minor budgeting and bookkeeping responsibilities. Point of contact for vendors, building management, and business entities. Lead contact for events including securing invoices, event space and more. Position will also assist one of the Vice Presidents with scheduling and other key responsibilities.Compensation:$12/hrExact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less