Job Search Results for secretary

We are looking for an Administrative Assistant to sit onsite 5 days a week at a small aerospace and defense business focused on composite structures and assemblies. They perform R&D, design,... More manufacturing, and testing of advanced technologies. The Administrative Assistant will provide essential support to the President/CEO and Financial Leads, ensuring smooth front-desk operations, office and inventory management, event planning, and financial administration. This role requires someone who can handle a dynamic, multi-hat environment with professionalism, discretion, and a proactive problem-solving mindset.Key ResponsibilitiesFront Desk and Office OperationsGreet visitors, receive mail/packages, and manage front-desk communications with a professional and courteous demeanor.Triage inquiries from customers and unsolicited vendors, determining when to escalate or route appropriately.Badge management and access control; coordinate with facilities to ensure spaces are secure and well-maintained.Maintain and monitor office supplies, kitchen supplies, and amenities (coffee/water), adhering to defined minimums and maximums for three sites.Coordinate with cleaners and facilities on maintenance and housekeeping needs; track service level and respond to issues as needed.Facilitate a clean, organized reception area and support basic office housekeeping tasks as required.Administrative and Back-Office SupportReceipt reconciliation and expense control for company credit cards; collect, verify, and follow up on receipts; act as the ?police? for expense accuracy.Support purchasing activities, including sourcing supplies, processing orders, and ensuring timely delivery.Inventory management for office and facility supplies across multiple sites; maintain accurate stock levels and reorder as needed.Document scanning, filing (physical and digital), and retrieval to support record-keeping and compliance.Assist with basic bookkeeping or invoicing tasks as appropriate; knowledge of QuickBooks is highly desirable.Prepare reports and pull data from various sources to support the leadership team (e.g., expense reports, inventory reports).Event Planning and CoordinationLead or co-lead planning for company events (e.g., holiday party, meetings), including venue research, reservations, and logistics.Manage announcements, attendee communications, travel arrangements, and hotel bookings for participants.Collaborate with team members to assemble gift packages, coordinate packaging events, and provide hands-on support during events.Work closely with the CEO and leadership team to ensure events align with company goals and timelines.Executive SupportProvide proactive administrative support to the President/CEO, Chief Financial Lead(s), and other leaders as needed.Assist with calendar management, meeting preparation, and logistics coordination for executive-level activities.Support special projects and cross-functional tasks as assigned by leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are actively seeking a dedicated and detail-oriented Administrative Assistant to join a dynamic team in Nevada. The ideal candidate will excel in a fast-paced environment, handling various... More administrative tasks efficiently while maintaining a welcoming atmosphere for visitors.Responsibilities? Perform administrative tasks, including reconciling purchase orders and managing phone communications.? Greet and assist lobby visitors, ensuring a positive experience for all guests.? Coordinate travel arrangements with travel agents to ensure smooth logistics for team members.? Utilize Microsoft Office products for various tasks, maintaining organization and efficiency.? Manage shipping and logistics using UPS/FedEx systems and SharePoint.? Collaborate with trucking and logistics teams to streamline operations.? Display a friendly demeanor and a willingness to learn and adapt to new challenges.? Demonstrate strong attention to detail, accurate data entry, and effective multitasking abilities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is currently seeking a highly qualified individual for the position of Administrative Technician. In this role, the incumbent provides administrative support. The responsibilities... More include clerical tasks such as responding to emails, answering phones, processing mail, data entry, and other routine administrative duties. Effective communication and customer service are essential, as the role involves providing information to internal and external customers. Record-keeping and maintaining the filing system are also part of the responsibilities. Qualifications for this position include proficiency in software like Microsoft Word, Excel, and Outlook, knowledge of administrative procedures, attention to detail, critical thinking, and excellent customer service skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant will support project and field operations by managing key financial and reporting tasks. Responsibilities include tracking and coding accounts payable information,... More performing accurate data entry for daily reports, constructing AFEs for projects, and monitoring costs for field activities. The ideal candidate will have basic computer skills, strong organizational abilities, and excellent communication skills to ensure timely and accurate processing of information.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Administrative Assistant to join a small, dedicated office team. This role involves a variety of administrative tasks in a collaborative environment. If you?re... More reliable, friendly, and eager to learn, this could be the perfect opportunity for you.? Work extensively in Excel, including formulas and data organization? Financial reporting: pull and consolidate data? Manage payables (invoices, purchase orders)? Pull payroll reports and download information from managers? Track employee hours? Prepare and maintain reports? Assist with leveraging AI tools for efficiencyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global has an exciting opportunity for an Administrative Assistant to join our client's Sacramento, CA office.Primary responsibilities include: ? Perform basic administrative tasks such as... More document preparation, email management, and record keeping? Use Microsoft Teams for internal communication (minimal phone calls)? Assist with onboarding logistics for new hires (parking system, email setup)? Schedule meetings, book conference rooms, and order lunches for team events? Maintain office cleanliness and stock break room supplies? Handle shipping tasks (FedEx, UPS) and troubleshoot office equipment like printersAct as a resource for team needs across marketing, civil engineering, and contract/legal supportWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our medical office. The ideal candidate will provide administrative and clerical support to... More ensure efficient and smooth functioning of the office, while maintaining a high level of professionalism and confidentiality.Greet and assist patients, visitors, and staff in a courteous and professional manner.Answer phone calls, schedule appointments, and manage calendars for medical staff.Maintain and update patient records and files in compliance with HIPAA regulations.Process insurance claims, billing, and payments.Coordinate communication between patients, physicians, and other healthcare providers.Order and manage office supplies and inventory.Prepare reports, correspondence, and other documents as needed.Assist with data entry and electronic medical record (EMR) systems.Ensure the reception area and office are clean and organized.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a Administrative Assistant to sit onsite in Arlington, VA 4 days a week. Day-To-Day:? Manage daily office operations? Handle mail and packages? Coordinate office... More repairs and maintenance? Support meetings (setup, catering, guest greeting)? Provide administrative support across departments? Assist with event logistics? Manage office access and inventoryMaintain office equipment and cleanlinessCompensation:$20/hr to $30/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less