Job Search Results for administrative assistant

Position OverviewWe are seeking an experienced Paralegal to support specialty application and certification processes within a professional licensing organization. This role is responsible for... More managing applications, coordinating board certification examinations, maintaining internal databases, and supporting document review and written communications. The ideal candidate is detail-oriented, highly organized, responsive, and thrives in a structured, professional environment that values accuracy, discretion, and accountability.Key Responsibilities? Process and manage applications for candidates in designated specialty areas, ensuring compliance with established standards and requirements? Coordinate and assemble board certification examinations for licensed professionals ? Support candidates who have held professional licensure for at least five years? Assist with exam materials and processes that allow candidates to earn board certification within a specific specialty? Maintain and update internal databases tracking applicants, certified members, and internal stakeholders? Utilize Microsoft Excel extensively for data tracking, reporting, and application management? Support the organization during a transition between internal database systems? Assist with initiatives related to upcoming website redesign and system modernization? Review, redline, and edit legal and professional documents with a high degree of accuracy? Draft, revise, and proofread written communications and formal documentation? Communicate professionally with applicants, internal team members, and external stakeholders- Manage multiple deadlines while maintaining strong attention to detail and organizationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Description (Hutto / Parmer)The Workplace Coordinator is a self-starter who must be highly detail-oriented, possess strong communication skills, and demonstrate diligence throughout task and... More project completion. This individual will provide excellent customer service, deliver quick solutions, and ensure requests are completed in a timely manner.This role requires hands-on support, including furniture assembly and moving boxes or large items throughout the facility.Core ResponsibilitiesSite Operations & Logistics? Coordinate travel between sites? Manage daily vendor and visitor access, including temporary badge issuance per security policies? Conduct site walks to assess conditions, identify deficiencies, and create task lists? Perform basic maintenance (lightbulbs, cove base, carpet tiles)? Support preventative maintenance programs, including invoice review and documentationFacility & Equipment Management? Oversee workplace equipment upkeep, inventory, and supply replenishment (office, breakroom, culinary)? Maintain and create EHS-compliant signage? Manage vehicle charging schedules where applicable? Assemble office furniture and manage deliveries using pallet jacks or utility cartsProcess & Project Support? Serve as primary point of contact for workplace/facility requests via shared inbox? Develop and distribute site-wide communications? Support events (setup, staffing, cleanup)? Assist in creating and improving workplace processes? Maintain vendor tracking, inventory spreadsheets, and budget oversight to stay within quarterly allocationsCollaboration & Standards? Build and maintain relationships with property managers and local suppliers? Ensure consistency across all locations through regular monitoring and decision-making on self-performed work vs. vendor escalation? Uphold safety, cleanliness, and operational excellence across all spacesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Senior Benefits Administrator to support a 6?9 month engagement focused on benefits administration and delivery. This role will play a key part in managing and... More optimizing benefit outsourcing operations through collaboration with third-party administrators and internal stakeholders.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Project Analyst to join a team in the Lutz, Florida area. This individual will play a critical role in supporting permitting operations and ensuring... More projects stay on track.Key Responsibilities:Coordinate and distribute permitting tasks across the team to ensure timely executionTrack the status of all permitting packages and ensure they are completed in alignment with established deadlinesMaintain accurate, up-to-date tracking documentation (primarily in Excel) for all active permitsReview and organize permitting packages to ensure completeness and compliance prior to submissionCreate and manage billing codes associated with project invoices for client submissionSupport overall project workflow by identifying gaps, following up with stakeholders, and helping drive efficiency in the permitting processThis role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Documentation Specialist takes architect drafts and turns them into publication-ready deliverables that Charter can use for years post-engagement. Diagrams, formatting, document structure,... More version control, and final QA all run through this role. This role also produces Knowledge Transfer materials ? slide decks, recorded session materials, and reference handouts that Charter L3?L4 engineers will use to onboard team members or refresh their understanding after the engagement closes. Aligned to Charter's stated preference for EU-based nearshore resources (not Asia-based). EU time zones provide sufficient overlap with Charter's US East Coast operations for daily collaboration, and the nearshore model reduces engagement cost without compromising quality. Produce publication-ready versions of all design deliverables: HLD, LLD, NIST mapping, compensating controls documentation, IAM/PAM design, data diode design, NTP design. Author Knowledge Transfer materials: slide decks, recorded session production, reference handouts. Manage Visio/Lucid diagram production and version control. Maintain the central engagement document repository and version control. Perform final QA on all deliverables before they are sent to Charter for review. Produce status report visuals and executive briefing materials for the Engagement Manager. Maintain the Decision Log document and the Risk Register workbook.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a GIS Data Entry Specialist to join a local client. This position will be responsible for collecting data from a 3rd party vendor and uploading that information into the... More client GIS system. They will answer calls and emails from the public about the data they have entered into the system if requested.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a leasing paralegal to join their team in Downtown LA. The Leasing Paralegal will provide high quality, timely and cost-effective legal services, and support... More under the direction of clients in-house counsel. This position requires a fundamental understanding of commercial real estate and retail leasing matters. The ideal candidate has a strong leasing background but also has experience with real estate acquisitions/dispositions, financings, and due diligence such as title and survey review. Key Responsibilities:Assists clients in-house counsel in connection with the following key responsibilities including communications with client's teams (such as leasing, development and operations, acquisitions/dispositions, capital markets, sustainability and property management), clients outside counsel, tenants' teams and tenants' outside counsel: *Performs document review and analysis, legal drafting and negotiation of easements, restrictive covenants, consent letters, rights of entry, estoppel certificates, and ancillary leasing documents (such as assignments, modifications and landlord waiver agreements). *Reviews, analyzes and researches title documents, surveys, leases and other legal documents; prepares and provides legal memoranda, abstracts, matrices and summaries in connection with use and merchandising restrictions, redevelopment rights (e.g., signage rights, control areas) and operating/title documents; prepares and revises lease exhibits (e.g., exclusive and prohibited use exhibits); and assists with business risk assessment of a particular course of action.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Inventory Specialists to join a clients team in Ottawa, ON. The Inventory Specialist will be responsible for the inventory at the facility within company timelines.... More Through the use of company provided procedures, the Inventory Specialist will document product condition within company standards which includes a complete inventory and supporting photographs of each product. Here are some key responsibilities typically associated with this position: *Monitor, maintain and organize the receiving area *Operate camera and utilize a handheld inventory device to process incoming inventory *Determine operational capability of the product *Complete product inspection inventories (TLEs) *Maintain inventory of all materials used *Compliance to company policies and procedures *Compliance to requirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a bilingual (English and French) detail-oriented and customer-focused Call Center Representative to join a global leading insurance company. This role involves managing... More inbound and outbound calls, coordinating vehicle pickups, and ensuring timely and accurate processing of assigned files. The ideal candidate will possess strong communication skills, excellent time management, and the ability to work independently while contributing to a team environment.Responsibilities and DutiesProfessionally and promptly handle inbound and outbound calls.Manage assigned files with accurate and timely processing of information.Coordinate vehicle pickups by obtaining release information and authorization from appropriate clientele.Accurately input detailed information into call logs and/or files.Complete timely follow-up calls to meet deadlines.Investigate and troubleshoot delayed vehicle releases that fall outside designated time frames.Enter clear, concise, and professional notes into the system for all files.Maintain consistent and timely email communication with internal and external customers to resolve concerns and ensure task completion.Complete all assigned tasks within the designated shift.Maintain an organized workspace conducive to departmental success.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

-Identify requirements for funding, materials, transportation, facilities, and support services needed for a program.-Integrate and synchronize logistics functions across supply, maintenance,... More transportation, and support activities to deliver mission ready capability at the right time and place.-Analyze contractor records and performance, identifying trends in supply processes (e.g., inventory accuracy, repair cycles).-Serve as technical advisor on logistics support contracts.-Support documentation preparation for spares, tools, equipment, manuals, shipping logistics, and import/export compliance.-Conduct market research, analyze suppliers, and utilize ?commercial first? approaches when possible.-Evaluate bids and proposals and prepare justifications and determinations.-Ensure compliance with federal acquisition laws, DoD contracting regulations, and purchasing policies.-Solicit quotes, administer contracts/purchase orders, monitor contractor performance, manage modifications, ensure delivery schedules, and resolve disputes.-Maintain procurement documentation to ensure transparency and auditability.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less