Job Search Results for secretary

Insight Global is looking for an Office Supervisor to join one of our local government clients. They will be responsible for overseeing all office management and performing administrative functions.... More Other responsibilities include: -Supervising clerical staff -Supervising office records -Reviewing reports to ensure accuracy -Receiving cash and receipts for records and safekeeping -Processing purchase orders -Authorizing invoices -Types correspondence, reports, minutes, letters, and other documents -Manages scheduling of department head's calendarWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring a Full-Time Administrative Assistant for one of our non-profit clients. This role will support daily administrative and billing operations.The Administrative Assistant will... More be responsible for data entry, billing, and coding, as well as supporting overall office operations. This individual will work closely with leadership and HR to ensure accurate documentation and smooth administrative workflows.Key Responsibilities:? Perform data entry with a high level of accuracy? Assist with billing and coding processes? Support administrative and operational tasks as needed? Maintain organized records and documentation? Handle sensitive and confidential information appropriately? Provide general office and clerical supportWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Onsite Monday - Friday Hours: 8AM - 5PMProvide administrative support to the CM Precon Executive Assistant, as well as the Preconstruction Team members as neededAssist in setting up teleconferences,... More events, and travelProvide support for other corporate events, as neededManage catering needsSend and receive mail, documents, and packagesAssist with setting up internal/external staff and client meetings, and preparation of Assist in document control (physical and electronic)Agendas and meeting materialsAnswer all Preconstruction phone inquiries and emails sent to the main officeOrders Office Supplies and maintains supply room and copy machine, as neededDemonstrates ability to work in a fast-paced environmentDemonstrates a positive and high-energy attitudeMust be able to lift up to 20 pounds at timesPerform other related duties as assignedPay $23HRWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We?re hiring several Temporary Administrative Assistants for a global construction client of ours to support a large scale I-9 documentation project in preparation for an upcoming electronic I-9... More rollout. This is an excellent opportunity for someone who enjoys detail oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one.In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I-9 employment eligibility documents in preparation of a system upgrade. Responsibilities include:? Collecting and tracking I-9 documentation from employees across multiple U.S. offices? Scanning, uploading, and organizing documents into designated systems? Reviewing documents for accuracy and completeness? Following up with offices and/or employees on missing or incorrect information? Maintaining detailed tracking of outreach, received documents, and outstanding items? Handling sensitive employee information with confidentiality and care, ensuring compliance with federal I-9 requirementsThis position involves high volume, repetitive administrative work and is ideal for someone who thrives on organization, consistency, and precision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Assisting with completing payroll forms? Assisting with travel documents? Completing Harmony assessments (entering vendor payment information)? Completing client searches in computer system? Filing... More documents & managing mail delivery/pick-up? Maintaining excel spreadsheets ? Ordering office supplies? Pulling SafeMeasures data? Requesting and opening volume II case records? Requesting clients? medical records and progress reports? Sending introduction letter to clients? Sending calendar remindersWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A utility company in the South Houston area is looking for an Administrative Assistant to join their team. This is the Substation Operations team. Responsibilities below- Data EntryWorking in... More SAPApproving timekeeping entriesWorking in COUPAAnything to support the department needsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re hiring several Temporary Administrative Assistants for a global construction client of ours to support a large scale I-9 documentation project in preparation for an upcoming electronic I-9... More rollout. This is an excellent opportunity for someone who enjoys detail oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one.In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I-9 employment eligibility documents in preparation of a system upgrade. Responsibilities include:? Collecting and tracking I-9 documentation from employees across multiple U.S. offices? Scanning, uploading, and organizing documents into designated systems? Reviewing documents for accuracy and completeness? Following up with offices and/or employees on missing or incorrect information? Maintaining detailed tracking of outreach, received documents, and outstanding items? Handling sensitive employee information with confidentiality and care, ensuring compliance with federal I-9 requirementsThis position involves high volume, repetitive administrative work and is ideal for someone who thrives on organization, consistency, and precision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position supports up to three or more attorneys in a secretarial capacity. Provides a wide range of administrative, secretarial and document processing services in the assigned practice... More group/department(s). Candidate should also be flexible to work overtime as needed. Duties include the below: -Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, or other documents -Receives and/or screens telephone calls for supported attorneys, fields calls and conveys messages as necessary -Communicates with clients, opposing counsel, courts, and liaisons-Maintains legal files (both paper & electronic), organizes and files documents in designated order-Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties, on an as-needed basis-Updates case information, scans documents, keyboards legal documents, and conducts internet research-Manages document deliveries and tracks final executed documentation-Assists in preparing closing transcripts and legal documents to database for ongoing transactions-Assists with overflow work and other projects as needed-Assists with other department activities as needed, and performs additional duties and responsibilities as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant is responsible for providing professional and courteous front office support in a fast-paced construction company environment. This role serves as the first point of... More contact for visitors, clients, vendors, and employees. The Receptionist manages incoming calls, assists walk-in visitors, answers general inquiries, maintains office supplies, supports administrative staff, and assists with daily office operations to ensure efficient workflow.Essential Duties and ResponsibilitiesFront Desk & Customer Service? Answer incoming phone calls promptly and professionally. ? Transfer calls to appropriate staff members and take accurate messages when necessary. ? Greet visitors, clients, vendors, and delivery personnel in a professional and friendly manner. ? Assist walk-in visitors by directing them to the appropriate department or individual. ? Respond to general questions regarding company services, locations, or contacts. ? Maintain a clean, organized, and welcoming reception area. Administrative Support? Assist administrative staff with various clerical and office tasks as needed. ? Provide general clerical support such as filing, scanning, copying, and data entry. ? Assist with preparing documents, packets, and correspondence. ? Distribute incoming mail and packages to appropriate departments. ? Coordinate outgoing mail and deliveries. ? Support office staff with special projects and administrative duties as assigned. Communication & Coordination? Communicate effectively with employees, subcontractors, vendors, and customers. ? Relay messages accurately and in a timely manner. ? Assist with scheduling or coordinating meetings when requested.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less