Job Search Results for Executive Assistant

Job DescriptionAKA-Brands, a global public holding company with four fashion brands?three founded in Australia?is seeking a highly organized and professional Executive Assistant to support its CEO... More and senior leadership team in San Francisco.This role is critical in ensuring smooth executive operations, managing high-level scheduling, and maintaining a well-run office environment. Key Responsibilities? Manage the CEO?s calendar, meetings, and scheduling priorities? Coordinate and organize board meetings and earnings calls? Handle travel arrangements, expense reporting, and executive logistics? Serve as a key liaison between executive leadership and stakeholders? Manage office operations, including ordering supplies, snacks, and light upkeep (e.g., plants)? Support communication across leadership teams and brand leaders? Ensure smooth day-to-day administrative and operational flowMaintain confidentiality and professionalism in all interactionsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Senior Executive Assistant. This individual will be working directly for the Chief Executive Officer of a Fortune 500 company and will provide strategic, confidential... More support to the CEO, act as a liaison to the Broad of Directors and senior management teams. In this role you will manage a complex and dynamic calendar, including scheduling meetings, coordinating availability & proactively resolving conflicts, partner with and/or oversee coordination of Board of Directors logistics and requests, keep the CEO and executive staff informed on upcoming events, commitments and responsibilities & appropriate and timely follow up and provide informal leadership and collaborative guidance to the Executive Assistants supporting Executive Committee members, establishing and evolving admin standards, processes and practices that strengthen efficiency, alignment and overall team performance. Salary range is $120-$150k, depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

OverviewWe are seeking a highly organized, proactive Executive Assistant to provide direct support to the CEO. This individual will serve as a strategic partner in managing day-to-day administrative... More operations, with a primary focus on calendar management, expense reporting, and travel coordination. The ideal candidate is detail-oriented, exercises strong judgment, and can operate independently to make informed decisions on prioritization and escalation.Key ResponsibilitiesCalendar Management & PrioritizationOwn and manage the CEO?s complex calendar, including scheduling, rescheduling, and prioritizing meetingsAssess incoming meeting requests and determine alignment with business prioritiesProactively anticipate conflicts and adjust schedules accordinglyExercise discretion in determining which meetings require CEO involvement vs. delegationTravel CoordinationPlan and book all domestic and international travel (flights, hotels, transportation, itineraries)Optimize travel schedules for efficiency, cost, and productivityPrepare detailed itineraries and proactively address changes or disruptionsExpense ManagementPrepare, submit, and track expense reports in a timely and accurate mannerEnsure compliance with company expense policiesMaintain organized records and documentation for all expensesDecision-Making & Executive SupportAct as a gatekeeper for the CEO, managing communications and determining what requires direct attentionIndependently triage requests and make judgment calls on urgency and relevanceEscalate high-priority or sensitive matters while filtering out non-essential itemsMaintain confidentiality and professionalism in all interactionsPartner closely with internal and external stakeholders on the CEO?s behalfWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly organized, proactive Executive Assistant to support senior leadership in a fast-paced environment. This individual will serve as a trusted partner to executives,... More managing daily operations, communications, and administrative functions to ensure efficiency and alignment across the organization.This is a hybrid opportunity based in Columbia, SC with an initial 2?3 month contract period and strong potential to convert to full-time.Responsibilities:Manage complex executive calendars, including scheduling meetings, prioritizing conflicts, and coordinating across internal and external stakeholdersCoordinate domestic travel arrangements (flights, hotels, itineraries) and related logisticsPrepare reports, presentations, and executive-level correspondenceOrganize and support meetings, including agenda creation, logistics, and taking/distributing meeting notesServe as a liaison between leadership, internal teams, and external partnersHandle sensitive and confidential information with discretion and professionalismTrack tasks, follow-ups, and key initiatives to ensure deliverables are completed on timeAssist with expense reporting, documentation, and general administrative supportSupport office operations as needed, including event coordination and supply managementWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Assistant to support senior leadership in a fast-paced, high-visibility environment. This individual will manage executive calendars, scheduling, and... More communications while coordinating meetings and preparing presentations, reports, and executive materials. They will attend meetings and capture detailed notes, oversee logistics for executive and leadership meetings, and track contracts, deadlines, and documentation. This role will also maintain corporate and executive records, act as a liaison across leadership and key stakeholders, handle confidential information with discretion, and provide occasional administrative or front desk support as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Executive Assistant to support one of our municipal clients in Woodbridge, CT. This individual will play a critical role in managing day-to-day... More operations, coordinating activities, and serving as a key point of contact for internal departments, officials, and residents. The ideal candidate is detail-oriented, polished, and comfortable in a public-facing environment. Key responsibilities:Manage calendar, meetings, appointments, and scheduling logisticsCoordinate communication and scheduling across departments, officials, consultants, and residentsDraft, edit, and distribute correspondence, memos, notices, and official documentsPrepare proclamations, citations, and ceremonial or official communicationsServe as a primary point of contact?answer phones and respond to public inquiriesMaintain office records, files, and documentationSupport special projects, research initiatives, and operational tasks as neededAct as liaison for the Neighborhood Assistance ActWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a Senior Executive Assistant to support senior leadership, including close partnership with executive stakeholders and the comptroller. This is a hands-on,... More operationally focused EA role that blends traditional executive support with exposure to real estate operations, lease administration, finance coordination, and vendor management.The ideal candidate is detail-oriented, resourceful, and comfortable operating across multiple functions in a fast-paced commercial real estate environment.Key ResponsibilitiesExecutive & Administrative Support?Provide day-to-day support to senior leadership, including calendar management, meeting coordination, and general administrative needs?Serve as a liaison between executives and internal/external stakeholders?Assist in preparing documents, reports, and communicationsReal Estate & Lease Administration Support?Support lease processing and lease administration activities?Assist with tracking agreements, documentation, and key deadlines?Maintain organized digital records (99% electronic filing environment)Financial & Operational Coordination?Partner closely with the comptroller on administrative and coordination tasks?Coordinate with external accountants on documentation and reporting needs?Assist with vendor communications, including lenders and service providersVendor & Broker Coordination?Work with insurance brokers on policy documentation, renewals, and filings?Assist with healthcare plan coordination, including scheduling meetings with external benefits brokers?Track deliverables and ensure timely communication across all third-party partnersGeneral Office & Project Support?Help manage ongoing operational priorities tied to the Port Newark portfolio?Coordinate meetings, logistics, and cross-functional communication?Support ad hoc projects across leadership and operations teamsOnsite, 5 days/week (8am-4:30pm)Compensation: $75,000 to $85,000 per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Providing direct administrative support to client executives?Managing executive calendars, taskings, correspondence, and briefing materials.?Preparing, formatting, proofreading, and quality-checking... More executive correspondence and briefing products in accordance with established templates and leadership preferences.?Coordinating domestic and international travel using federal travel systems (e.g., OTER, Concur).?Tracking action items and retrieving meeting materials through SharePoint tasking systems and other internal platforms.?Utilizing Microsoft Outlook, Teams, SharePoint, and other office systems to support front office operations.?Processing official documents, including printing, routing, and autopen coordination.?Serving as back-up support to the senior Special Assistant to ensure continuity of operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a polished, proactive Executive Administrator to support the CEO of a higher education institution and act as a key partner across daily operations, executive communication, and... More strategic initiatives. This role sits at the center of the organization, regularly interfacing with senior leadership and the board, and requires strong professionalism, discretion, and executive presence. You will own critical administrative functions while managing high-visibility meetings, communications, and projects. This is a fast-paced, high-impact opportunity within a growing organization where your work will be closely tied to leadership success.Responsibilities:Manage CEO calendar, travel, expenses, and day-to-day logisticsPrepare presentations, board decks, reports, and written communicationsCoordinate and run senior leadership and board meetings (agendas, notes, follow-ups)Act as liaison between CEO, leadership team, and board membersOrganize contracts, subscriptions, licenses, and digital filing systemsSupport planning and execution of board events, leadership retreats, and company milestonesBuild surveys, gather data, and synthesize information into clear outputsTrack key initiatives and ensure follow-through across teamsAssist with ad hoc administrative and office needs as requiredWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a high caliber Executive Assistant to provide dedicated, full time support to the Managing Director of the Enterprise Technology Operations group at one of the largest... More financial institutions. This role requires exceptional accountability, attention to detail, executive presence, and the ability to operate with urgency and professionalism in a fast paced, onsite environment. The ideal candidate is personable, proactive, and humanistic. This individual takes radical ownership of their work, learns quickly from feedback, and does not repeat mistakes. They are trusted, responsive, and comfortable acting as an extension of the executive they support. This is a highly visible and trusted position supporting senior leadership. The right candidate will be empowered to take ownership, build long term trust, and play a critical role in the day to day success of the executive team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less