Job Search Results for secretary

Insight Global is seeking an Administrative assistant to join one of Canada's top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the... More appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring a Administrative Assistant in Miami, FL for one of our customers that will be supporting a Greek Orthodox Church with the following responsibilities:Note - this is a 30 hour... More work week (M-F 9:30am-3:30pm)?Screens phone calls and visitors for the priest and ministries?Receives calls for the priest and church ministries and ensures they are addressed to completion?Maintains and updates the Master Online Calendar daily?Arranges and confirms appointment?Maintains the Priest?s Daily Schedule. Upon final approval from the Parish Priest ensures all are aware of the schedule and posted as appropriate to the Master Online Calendar daily?Administers all sacrament/church activities Baptism, Chrismation, Marriage, Divorce, Funerals, Memorials to include: Scheduling, Metropolis, Civil and all other related documentation from start to completion including logging into the Church log books?Maintains and updates the church website and facilities bookings on a daily basis (with assistance from the Webmaster(s)?Administers the church equipment borrowing and ensure all are returned to the church office in working condition?Creates the Weekly Sunday Bulletin. Prints the bulletin and delivers to the Church, posts on the Website, and sends an e-mail to the Parish Distribution list on Friday?Administers the monthly Stewardship list for inclusion in the Monthly ?Vine? Newsletter?Records and maintains Stewardship update data in the church management software?Administers the quarterly Stewardship accounting and mailings?Processes bills, receipts, expenses, and reimbursement requests for the treasurer?Records all cash receipts and weekly deposits ? manages the Petty Cash and provides reconciliation for the Treasurer?Enters and maintains all parishioner and other contact and membership lists in the church management software with inputs from the Welcome Greeters and other communications?Generates reports as required by the Parish Priest, Parish Council from the church management softwareWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Overview:We are seeking a reliable and detail-oriented Part-Time Office Administrator to support the daily operations of our CPA firm. This role is ideal for someone who thrives in a... More professional environment, enjoys working with numbers and documents, and can manage multiple administrative tasks efficiently.Key Responsibilities:Greet clients and visitors, providing a professional and welcoming experienceAnswer and direct phone calls, emails, and other correspondenceSchedule appointments and manage calendars for accountants and partnersMaintain and organize client files (physical and digital)Assist with data entry, document preparation, and basic bookkeeping tasksHandle incoming and outgoing mail and deliveriesOrder and manage office supplies and inventorySupport tax season operations with document collection and client follow-upsEnsure confidentiality and security of sensitive financial informationQualifications:Previous experience in office administration, preferably in a CPA or professional services firmStrong organizational and time management skillsExcellent verbal and written communicationProficiency in Microsoft Office Suite (Word, Excel, Outlook)Familiarity with accounting software (e.g., QuickBooks, Lacerte, or similar) is a plusAbility to work independently and as part of a teamHigh level of discretion and professionalismCompensation & Benefits:Competitive hourly rate based on experienceFlexible scheduleOpportunity to grow within the firmSupportive and collaborative work environmentCompensation:$17/hr to $18/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An employer in San Diego, CA is seeking a Timekeeper/Administrative Assistant to join their team. This person will be responsible for ensuring completeness and accuracy of 100+ timesheets for union... More employees at a local utility. They will be seeing what timesheets have been submitted and then processing those timesheets. Their duties will be split 50% timekeeping and 50% other administrative tasks such as scheduling meetings, processing expense reports, coordinating third-party deliveries, sending out daily vacation/sick emails and updating locations of employees within an internal tracking system. This person will also be relied upon to create and publish job aids for a variety of different tasks. Must sit local to San Diego and be willing to go onsite every day of the week (5:30 AM - 2:00 PM).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

About the RoleWe are seeking a highly dependable and professional Executive Administrative Assistant to support the CEO in a fast-paced, high-security environment. This is a critical role requiring... More discretion, strong organizational skills, and the ability to manage a wide range of administrative and operational responsibilities. Due to traffic patterns in the area, candidates must live within a 15?30 minute commute of the office to ensure reliability.Key ResponsibilitiesHandle confidential and sensitive information with the utmost discretionSupport billing and HR functions, including onboarding and background screening for new hiresGreet and assist guests and visitors in a professional and welcoming mannerMaintain a secure and organized office environmentCoordinate with internal departments and external contacts as neededAssist with scheduling, documentation, and general administrative support for the CEOEnsure compliance with high-level security protocolsOccasionally interact with children and families in a public-facing settingRequirementsProven experience as an Executive Assistant, Administrative Assistant, or similar roleStrong understanding of HR processes, including onboarding and background checksExcellent communication and interpersonal skillsAbility to multitask and manage competing prioritiesMust pass a criminal background check and drug screeningNo felony convictions or history of drug useMust live within 15?30 minutes of the office due to traffic and commute reliabilityComfortable working in an environment that involves children and public interactionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Contracts/Admin Assistant to join our client's team in Salt Lake City, UT. This is a fully onsite position, Monday through Friday. We are seeking a team player who is... More organized, detail-oriented, a self-starter, and capable of handling multiple tasks efficiently. This role begins as a 6-month contract with the high potential for full-time conversion for the right individual. This individual will process subcontract agreements, manage change orders, handle certificates of insurance (?COI?), request payment and performance/rider bonds, communicate with vendors and subcontractors, assist in job setup and tracking, and other administrative tasks as needed/required. Key Responsibilities?Receive incoming subcontract agreements and gather necessary details for review by the Project Manager and Corporate Contracts Manager.?Create job records, upload documents to the server, and enter fully executed agreements into the Plexxis system.?Prepare change orders for signature.?Distribute signed copies and upload them to the district server and Plexxis.?Request certificates of insurance (COIs) for jobs, rentals, trucking permits, etc., in collaboration with the Corporate Insurance Administrator.?Upload COIs to the district server and Plexxis.?Coordinate with the Corporate Contracts Manager to request payment, performance, or rider bonds when needed.?Provide preliminary notice information to vendors and subcontractors.?Enroll in Owner-Controlled Insurance Program (OCIP)/Contractor Controlled Insurance Program (CCIP) programs and assist subcontractors with enrollment.?Track certificates and upload them to the district server and Plexxis.?Create New Job Information Sheets and enter them into the database.?Maintain the Contract Tracking Log to ensure it?s always up to date.?Review and complete credit applications and prequalification forms.?Cover receptionist phone duties as needed.?Perform other administrative tasks as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a proactive and highly organized administrative assistant to support a dynamic Vice President and coordinate operations for a fast-paced end user department. This role will also serve... More as a communications liaison, assisting with the development of executive presentations, department-wide messaging, and project communication deliverables.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and... More effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a seasoned Business Litigation Legal Practice Assistant to support the Office Chair of an AM 100 law firm. We are looking for a traditional legal secretary (5+ years) with... More experience calendaring, making travel arrangements, opening new matters, assisting with conflicts, assisting with billing, and e-filing both in state and federal courts. The ideal candidate would have strong commercial litigation experience. Candidates should be comfortable reminding the attorneys to respond to emails, sending calendar updates weekly/monthly, and ask questions as needed.This is a full-time opportunity (37.5hrs/weekly) role is hybrid, 3 days in the office, 2 days working from home 9AM - 5:30PM.Compensation:$40/hr to $45/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less