Job Search Results for administrative assistant

Accurately enter deal information and revisions into internal systems.Coordinate with external business partners to ensure timely execution of campaign data across multiple vendors.Monitor delivery... More of in-flight campaigns and troubleshoot creative delivery issues with agencies.Manage traffic inbox and confirm receipt of creative assets across all vendors.Compile end-of-campaign reporting in collaboration with business analytics teams.Participate in developing special pricing plans, products, and proposals to meet customer requirements.Perform monthly reconciliation of systems for invoicing accuracy.Organize and analyze campaign data to provide recommendations based on sell-out levels.Prioritize tasks effectively in a high-volume, fast-paced environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day-to-day:Review and interpret sponsor funding opportunity announcements to identify applicable opportunities and confirm institutional alignment.Thoroughly analyze sponsor guidelines and... More instructions?often extensive (up to 200+ pages)?to ensure full compliance with submission requirements.Develop detailed proposal checklists outlining all required components, including narratives, biosketches, prior grant documentation, budgets, budget justifications, formatting requirements (font size, margins), and submission protocols.Coordinate with departmental administrators and research teams to support proposal preparation and internal review processes.Ensure proposals meet sponsor-specific requirements across the entire submission package, not just the narrative (e.g., NIH, NSF, and other federal sponsors).Review proposals for compliance and completeness, focusing on sponsor rules and technical requirements rather than scientific content.Validate budget allowability and restrictions, including limitations on equipment purchases, cost categories, lump sums, and funding caps.Leverage research development expertise to help frame proposals in alignment with sponsor priorities and expectations.Navigate and manage federal sponsor portals and submission systems accurately and efficiently.Support post-award activities, including award acceptance, review of terms and conditions, project administration support, and close-out reporting.Serve as a compliance and sponsor-guidelines expert, ensuring no submission elements are missed and all sponsor requirements are fully addressed prior to submission.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Review inbound customer faxed forms and identify required data fields for extraction.Accurately transcribe identified data (e.g., names, fields, form values) into Google Sheets.Create and maintain... More labeled data sets used for: Model training validationModel performance evaluationProofs of Concept (POCs) and implementation projectsValidate a subset of live fax traffic by comparing fax content to extracted data for accuracy, as directed by:Director of Onboarding & ImplementationImplementation EngineerOrganize and manage Google Sheets and related files within Google Drive according to guidance from Product or Services teams. Perform ongoing data labeling for:Mocked-up formsCataloged form librariesExpedite the data prompting process to support Implementation Engineers and accelerate project timelines.Maintain a consistently high level of accuracy and attention to detail in all data entry tasks.Perform additional duties as assigned to support business needs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Ensure receipt of fully executed documents and confirm that file folders are complete and organized. ?Create projects and verify booking accuracy, including package details, labor, contract, tax,... More and project information?Interface on a daily basis with Account Executives (Sales), Senior Management and the corporate office to resolve discrepancies ?Upload final documents to company repository, create job/ID, and publish them to initiate kickoff?Administer and manage modifications and updates (adding services and products), and periodic reporting. ?Assist Operations Administrator with managing monthly reporting process. ?Manage Certificate of Insurance requests for the region; interact with the broker/corporate office as needed. ?Perform other duties and responsibilities as requested or required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Project Scheduler/Planner to join our client on a 9 month contract. The Project Planner/Scheduler partners closely with project managers and engineering leaders to... More develop, maintain, and control baseline project schedules, including integrated resource planning and cost estimates. This role is responsible for collecting, updating, and analyzing schedule data to produce accurate project status and financial progress reports, while performing detailed analytical reviews to identify trends, correlations, and potential anomalies that may impact project execution. The Planner/Scheduler prepares clear and concise schedule narratives that effectively communicate project progress, risks, and forecasted outcomes to stakeholders. Ensuring compliance with established company scheduling standards and operating procedures is critical, as is performing Earned Value Management (EVM) analysis and generating performance reports to monitor cost and schedule health. The role also maintains strict quality assurance and quality control processes across all assigned schedules to ensure data integrity, accuracy, and reliability throughout the project lifecycle. Pay rate between $25-35/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This stand-alone HR representative manages day-to-day HR activities while partnering with a national HR team headquartered in OKC. Reporting to the HR Manager for US Distribution Centers, this role... More requires strong on-the-floor presence with associates across both 1st and 2nd shifts and flexibility to adjust schedules as needed. The HR Generalist is responsible for guiding the employee experience, leading local HR initiatives, and ensuring compliance with HR programs and policies.Essential Responsibilities:?Lead all local HR initiatives and serve as the primary HR contact for distribution center employees and managers.?Manage employee relations issues, including coaching, conflict resolution, investigations, and disciplinary matters.?Support HR programs such as onboarding, performance management, talent development, and training initiatives.?Conduct weekly payroll reconciliation to ensure accuracy and resolve any discrepancies.?Maintain and manage employee records, HRIS data, and documentation.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As the Benefits Specialist, you will serve as a key resource for employee benefits inquiries, case management, and program administration. Supporting a population of 1,000+ employees, this role... More requires clear and confident communication, exceptional attention to detail, and a proactive approach to benefits administration and compliance.You will play a critical role in ensuring employees understand and can effectively navigate their benefits while maintaining accurate documentation and staying current on benefits regulations that are continuously evolving.Employee Support & Communication?Serve as the primary point of contact for employee questions related to benefits eligibility, enrollment, coverage, deductions, and plan changes?Explain complex benefits information in a clear, professional, and employee-friendly manner?Manage a high volume of benefits-related cases while providing timely and accurate follow-upBenefits Administration?Administer and support employee benefit programs including medical (PPO plans), dental, vision, FSA/HSA, life, disability, and retirement plans?Process benefit enrollments, terminations, and mid-year changes, including Qualified Life Events (QLEs)?Support open enrollment activities, including employee education, system updates, and issue resolutionLeave Management & Compliance?Administer and explain employee leave programs, including FMLA and other leave of absence policies?Coordinate benefits-related components of workers? compensation cases and leave situations?Ensure benefits administration aligns with applicable federal and state regulations (e.g., FMLA, ERISA, COBRA, HIPAA, ACA)Documentation, Audits & Data Integrity?Maintain accurate and thorough benefits documentation and case notes within HR systems?Assist with benefits audits, reconciliations, and carrier/vendor coordination?Identify discrepancies and work cross-functionally with HR, Payroll, and vendors to resolve issuesContinuous Improvement?Stay current on benefits regulations and industry best practices?Identify opportunities to improve benefits processes, employee education, and documentation standardsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This role is responsible for owning and defending the master schedule for a large-scale, hyper-scale data center build supporting full infrastructure scope including network cabling, racks,... More rack/stack, network gear, and fiber splicing. The scheduler will build, stress-test, and continuously update the schedule based on real-time field progress, ensuring leadership and customers have a realistic view of when milestones will actually be met. They will closely monitor the critical path, proactively identify schedule risks, and communicate impacts clearly when slippage occurs. A major focus of the role is performing detailed Time Impact Analyses (TIAs) to demonstrate how delays affect downstream activities and key dates. This person will sit directly with project teams to analyze progress, validate logic, and understand constraints driving schedule risk. While they will not have authority to change dates, they are expected to raise red flags early and defend their data-driven recommendations in customer-facing meetings. The environment is fast-paced, highly visible, and requires calm, confident communication under pressure. Key responsibilities include:? Build, maintain, and own the program-level master schedule for a large-scale data center project? Actively monitor the critical path and identify schedule slippage or emerging risks early? Continuously stress-test and update schedules based on real-time field progress? Develop detailed Time Impact Analyses (TIAs) to quantify delay impacts and affected milestones? Run ?what-if? scenarios to evaluate mitigation options and recovery paths? Partner closely with construction, engineering, and field teams to validate schedule logic? Clearly communicate schedule status, risks, and impacts to internal leadership and customer teams? Raise red flags proactively when scope, sequencing, or productivity threatens committed datesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a leasing paralegal to join their team in Downtown LA. The Leasing Paralegal will provide high quality, timely and cost-effective legal services, and support... More under the direction of clients in-house counsel. This position requires a fundamental understanding of commercial real estate and retail leasing matters. The ideal candidate has a strong leasing background but also has experience with real estate acquisitions/dispositions, financings, and due diligence such as title and survey review. Key Responsibilities:Assists clients in-house counsel in connection with the following key responsibilities including communications with client's teams (such as leasing, development and operations, acquisitions/dispositions, capital markets, sustainability and property management), clients outside counsel, tenants' teams and tenants' outside counsel: *Performs document review and analysis, legal drafting and negotiation of easements, restrictive covenants, consent letters, rights of entry, estoppel certificates, and ancillary leasing documents (such as assignments, modifications and landlord waiver agreements). *Reviews, analyzes and researches title documents, surveys, leases and other legal documents; prepares and provides legal memoranda, abstracts, matrices and summaries in connection with use and merchandising restrictions, redevelopment rights (e.g., signage rights, control areas) and operating/title documents; prepares and revises lease exhibits (e.g., exclusive and prohibited use exhibits); and assists with business risk assessment of a particular course of action.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Inventory Specialists to join a clients team in Ottawa, ON. The Inventory Specialist will be responsible for the inventory at the facility within company timelines.... More Through the use of company provided procedures, the Inventory Specialist will document product condition within company standards which includes a complete inventory and supporting photographs of each product. Here are some key responsibilities typically associated with this position: *Monitor, maintain and organize the receiving area *Operate camera and utilize a handheld inventory device to process incoming inventory *Determine operational capability of the product *Complete product inspection inventories (TLEs) *Maintain inventory of all materials used *Compliance to company policies and procedures *Compliance to requirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less