Job Search Results for administrative assistant

One of Insight Global?s leading Financial Management clients is looking for a New Business Coordinator responsible for managing the front end of the client journey. This would involve qualifying... More prospective clients, scheduling appointments, and ensuring a high-quality experience before they ever meet with an advisor. This is not a traditional administrative role. This position plays a direct role in firm growth by improving appointment conversion, reducing no-shows, and ensuring our advisors are meeting with the right client families. The ideal candidate is polished on the phone, naturally persuasive, highly organized, and takes ownership of outcomes?not just tasks.Key Responsibilities:Prospect Qualification - Conduct initial outreach and phone conversations with inbound leads- Assess alignment with Freedom Financial?s ideal client profile- Determine appropriate next steps: schedule, nurture, or disqualify- Ensure advisors are meeting with qualified, high-fit prospectsAppointment Scheduling & Calendar Coordination- Schedule all new prospect appointments (intro calls, first visits, etc.)- Optimize advisor calendars for efficiency and flow- Ensure all required information is gathered prior to scheduling- Set clear expectations with prospects regarding the meetingAppointment Conversion & Follow-Up- Proactively follow up with cancellations, no-shows, and reschedules- Re-engage prospects using a confident, service-oriented approach- Reinforce the value of the meeting and encourage commitment- Maintain consistent follow-up cadence until resolutionProspect Experience & Preparation- Ensure prospects feel informed, prepared, and confident prior to their first meeting- Send confirmations, reminders, and pre-meeting instructions- Serve as a professional and welcoming first point of contactPipeline Tracking & Coordination- Maintain accurate records of all prospect interactions within CRM- Track progress from initial inquiry through appointment attendance- Provide clean, complete handoffs to internal team membersAdministrative Support (Secondary Responsibility)- Provide backup support for incoming phone coverage when needed- Assist with light administrative tasks during peak periodsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Seeking a Post Entitlement Analyst to support the SSAMS? team on the MO DSS project. This role focuses on post-approval Social Security benefit activities using an assembly-line approach. The analyst... More supports youth in foster care by ensuring accuracy, completeness, and timely responses to the Social Security Administration (SSA) and other stakeholders after benefits have been approved.The ideal candidate is detail-oriented, comfortable handling administrative casework, and able to communicate professionally with internal teams, SSA representatives, and external stakeholders.? Respond to SSA requests for post-entitlement information? Receive, track, and respond to incoming calls via the Social Security Benefits Unit (SSBU) hotline? Manage and respond to email inquiries through the SSBU inbox? Make follow-up calls to resolve hotline and email inquiries? Communicate with internal teams to obtain required case information? Coordinate with SSA to obtain outstanding decision notices? Submit electronic records and documentation to the SSA? Complete Income Redeterminations requested by SSA? Complete PERCs for youth medically approved for benefits? Maintain accurate and up-to-date case documentation in the databasePerform additional administrative duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a legal marketing client of ours in identifying Claims Investigators for net new openings they have. The position is part of the Case Management department working on all... More phases of injury claims. This is a full-time, permanent position. Duties and Responsibilities: ?Conduct interviews and follow-ups with claimants or their representative who are victims of defective drugs or devices, environmental contamination, or have a general personal injury claim?Conducts pre-litigation investigations, aspects of discovery work, reviewing records, drafting correspondence, analytical work, and updates, follows and guides claimant through the pre-litigation process?Coordinating and following up on the retrieval of claimant?s records. ?Review medical records, annotating records following our robust bookmarking procedures?Point of contact for your claimants, providing updates to their claim?Interprets and disseminates information concerning claims and casework to supervisors?Undertake a variety of administrative duties such as scheduling claimant appointments, managing calendars, and maintaining up-to-date case notesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Kansas City, MO. As the full time Admin, you will be expected to work M-F, 8am-5pm. Your responsibilities... More will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job description:The Affidavit Specialist is responsible for managing high-volume affidavit processing, document imaging, and administrative support to ensure legal documents move through the workflow... More accurately and efficiently Key Responsibilities:- Image and process high-volume affidavits (100?150 per hour), including QA and rush-priority documents.- Handle mailing duties such as preparing FedEx shipments and printing documents for clients.- Maintain front-desk and administrative workflows, including visitor logs, mail logs, and package handling.- Access client media portals, retrieve documentation, and accurately notate account-level updates in internal systems.- Identify and escalate process changes while supporting updates to internal and external procedure documents.- Perform physical tasks such as lifting/carrying mail boxes and shredding documents per retention requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Executive Specialist to join the team immediately. This person will be supporting the VP of Federal Strategy/Executive Director as well as the Chief of Staff for our client in... More DC. This is an URGENT need and we are looking for someone to start no later than July 13th. Responsibilities include coordinating and facilitating the accomplishment of mission-driven goals, objectives, strategic and tactical initiatives, and working as a shared resource supporting the VP/ED and COS across two distinct portfolios that deliver high-output and high-impact work in a fast-paced environment. This role requires excellent communication skills; considerable judgment, tact, creativity, and initiative; an attention to detail and ability to create and maintain organizational structures and processes within tight deadlines; an unwavering commitment to service; a positive outlook; and the commitment to operate with a high-level of discretion and confidentiality. Direct Support for the VP/ED and COS?Provide comprehensive administrative support to VP/ED and COS, including strategic and conflict-free calendar management, with consideration of deadlines, goals, and strategic initiatives, an ability to effectively and diplomatically triage competing internal and external requests, and set or coordinate high-level meetings with other internal and external principals. ?Triage and manage information flow and priorities by identifying important items, flagging time-sensitive issues, and facilitating decision-making.?Coordinate meetings and calls, prepare and distribute agendas. Attend meetings and track deliverables in coordination with the Federal Strategy and leadership teams (including Operations, as needed).This position will require at least 4 days per week on site in DC, with one day remote. There will be some evening and weekend work required as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Greet visitors, clients, and guests in a professional and welcoming mannerAnswer, screen, and direct incoming phone callsManage front desk operations, including sign-ins and visitor... More coordinationMaintain a clean, organized, and professional reception areaCustomer ServiceRespond to customer questions and requests in person, by phone, or via emailProvide accurate information and route inquiries to the appropriate teamDeliver a positive customer experience by demonstrating empathy, patience, and professionalismHandle basic customer concerns and escalate issues when necessary Administrative SupportAssist with scheduling appointments and meetingsPerform light administrative duties such as data entry, filing, and document organizationManage incoming and outgoing mail and deliveriesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Enter, track, and maintain accurate time and attendance records for staff? Ensure timely and accurate data entry across HR, payroll, and timekeeping systems? File, organize, and maintain employee... More records in compliance with retention schedules and confidentiality requirements? Support record retention processes, ensuring documentation meets regulatory and organizational standards? Assist with reconciling departmental payroll and financial records to ensure accuracy? Identify and help resolve discrepancies related to timekeeping or payroll data? Provide administrative support to HR, payroll, and timekeeping functions as needed? Perform additional administrative and clerical duties to support departmental operationsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and detail-oriented Project Coordinator to support environmental compliance initiatives within a large-scale, nationwide program. This individual will sit onsite in... More Dallas, partnering closely with the EHS team to manage high-volume administrative and coordination activities across thousands of field sites. The role is heavily focused on time management, responsiveness, and execution, ensuring compliance-related tasks are completed accurately and on schedule. Day-to-day responsibilities will include coordinating permit renewals and payments, tracking and summarizing air permits, scheduling testing and inspections, reviewing compliance and repair documentation, and managing regulated waste processes such as vendor scheduling, purchase orders, and invoice processing. This individual will act as a key liaison between internal teams, vendors, and clerical support staff, ensuring workflows remain organized, data is accurately maintained, and all compliance documentation is audit-ready.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Conduct outbound communication (primarily email) to suppliers to collect updated contact and business informationGuide suppliers through completion of a Microsoft Form to capture required dataEnsure... More accurate and timely data entry into internal systems, supporting migration into OracleTrack supplier responses and follow up as needed to drive completionMaintain organization of supplier records and verify data accuracyProvide a high level of customer service when interacting with external partnersCollaborate with internal teams to resolve missing or incomplete informationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less