Job Search Results for legal assistant

Job SummaryWe are seeking a detail-oriented and organized Legal Assistant to support attorneys in a fast-paced law firm environment. The Legal Assistant will provide administrative and legal support,... More assist with document preparation and filing, manage calendars and deadlines. This role is ideal for someone who thrives in a professional setting and has experience supporting legal teams.Key Responsibilities? Prepare, format, proofread, and file legal documents including pleadings, motions, correspondence, and discovery materials? Manage attorney calendars, schedule meetings, hearings, depositions, and court appearances? Assist with state and federal court filings (electronic and paper), including docketing deadlines? Maintain and organize physical and electronic case files to ensure accuracy and confidentiality? Communicate professionally with clients, courts, and opposing counsel via phone and email? Perform client intake, track case information, and update internal systems as needed? Assist with billing, time entry, and invoice processing (where applicable)? Provide general administrative support including answering phones, scanning, copying, and mail handlingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking three Legal Assistants to join the Philadelphia office of an AM 100 law firm to support the attorneys in the Corporate, Mergers & Acquisitions, and Securities (CMAS) group... More (2 open roles) and their Real Estate group (1 open role) in delivering the highest level of service to internal and external clients alike. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Philadelphia office to be onsite 4 days per week. In this role, you will report to the Office Administrator.Essential Functions:-Demonstrate command of workflow; utilizing firm resources appropriately.-Utilize ServiceNow, the firm?s task tracking software, to manage assignments.-Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.-Prepare legal documents for e-Filing and filing via PACER.-Communicate directly and on behalf of attorney(s), including outside vendors.-Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.-Review proformas and edit bills according to client billing arrangement.-Enter, track, and coordinate new client/matter information.-Edit and coordinate client pitches with Marketing Department.-Maintain InterAction and/or Extranet data, keeping information current-Maintain electronic and paper files in accordance with firm guidelines.-Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.-Prepare, track, and maintain attorney expenses in Chrome River.-Organize and coordinate conference calls and client meetings.-Perform other responsibilities as assigned.-Work additional hours as needed to fulfill job requirements.Compensation:$75K to $95K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Legal Executive Assistant to join a prestigious law firm client in NYC. This individual will be an integral member of the legal assistant group. In this role, the legal... More executive assistant will be provided extensive training and the opportunity for career growth. Daily Responsibilities: ?Inbox and document management oCompose, edit and proofread correspondence, presentations and other documents while demonstrating exceptional technological/document production skills.oEnsure related documents and emails are stored in the appropriate iManage Workspaces.?Calendar and Meeting Management oProactively coordinate internal/external meetings with limited direction. Arrange proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate), requiring meticulous attention to scheduling logistics and details.oManage multiple calendars and support scheduling requirements across multiple lawyers, clients, offices and time zones.?Travel oApply best practices when arranging travel, utilizing agent assist and on-line tools appropriately and maintains up-to-date travel preferences (frequent flyers, Known Traveler Number, passport, etc.).?Client Service ? Relationship Management oProvide superior client service with internal and external clients. Act as the gatekeeper prioritizing conflicting needs. oHandle matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion.?Billing Management oEfficiently reconcile and process expenses. Review inbox, diary entries, calendar and other items to classify business and personal expenses. Review Chrome River and American Express Card to allocate expense items. Obtain receipts from lawyer or other means if available. Collaborate with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary.oActively manage timekeepers? diaries. Create draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge. Edit and review entries to ensure conformity to best practices. Proactively manage lawyers to ensure entries meet submission deadlines. Obtain subject matter expert level knowledge of the billing process?Project Management oProficiency in Excel for data tracking and reporting, supporting operational processes with accurate and timely information.?Training & Development oParticipate in focus groups, lunch and learns, and other knowledge sharing activities including the mentor program, when necessary.oMaintain subject matter level expertise in the Firm?s core applications and understands and adheres to best practices.This is a full-time position, hybrid 4 days a week (Fridays work remotely) in NYC. Compensation:$115,000 to $125,000 per year annual salary. This role is eligible for a discretionary bonus based on performance. Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is currently seeking a highly organized, detail-oriented Legal Assistant to support the Infrastructure Group in their Vancouver office. This role requires strong administrative, document... More management, and communication skills, with the ability to manage multiple priorities in a fast-paced legal environment. The successful candidate will act as a key liaison between lawyers, internal teams, and external clients while ensuring accuracy, confidentiality, and efficiency in all aspects of file and practice management.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Title: Legal ReceptionistLocation: OnsitePay Rate: $18?$22/hourSchedule: Full-timeDuration: 9-Month Contract-to-HireJob Overview:A well-established tax law firm is seeking a reliable and... More detail-oriented Legal Receptionist to support daily front-office and clerical operations. This role is highly administrative and phone-heavy, serving as the first point of contact for clients while providing critical clerical support to the legal team.Responsibilities:? Answer and manage a high volume of inbound phone calls; screen and route calls appropriately? Greet clients and provide professional front-office support? Sort, scan, and file legal and tax documentation accurately? Maintain and update records within the firm?s CRM and case management systems? Pull and generate reports from internal software systems? Contact clients to request missing or required documentationPerform general clerical and administrative duties as needed to support attorneys and staffWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Senior Team Leader takes direction from and reports to the Manager, Practice Assistant Services. ?The Senior Team Leader will facilitate the distribution of overflow work on the floors. The... More Senior Team Leader performs a wide range of secretarial, administrative tasks and legal office procedures. The Senior Team Leader position requires the ability to perform duties of a responsible and confidential nature with the ability to multi-task for several people. A professional and courteous demeanor is expected and must be maintained at all times, in all situations. The Senior Team Leader will be part of, and work as a team member on the practice floor. As a team member, the Senior Team Leader will work together with teammates to provide excellent quality service to all internal and external clients including his/her assigned group of attorneys, and all attorneys on the practice floor. The Senior Team Leader position requires the ability to organize and expedite workflow of lawyer/legal staff members. The Senior Team Leader will perform any other duties as required by the Firm.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A mid-size legal client of Insight Global is seeking a Legal Secretary to join their Family Law Practice Group. This role involves direct interaction with clients, courts, and other external... More entities, including answering family law consultation calls and managing incoming communications. Responsibilities include preparing, organizing, and maintaining client files; scheduling appointments; and managing attorney and litigation calendars. The position requires filing pleadings; drafting correspondence; preparing and assisting with discovery documents, demands, and responses; and obtaining documents and expert discovery materials. Additional duties include coordinating and booking depositions, preparing monthly expense reports, and supporting a fast-paced, high-volume practice group. The role also entails organizing client files, pleadings, exhibits, binders, and discovery materials to ensure accuracy, efficiency, and compliance.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a Practice Assistant to join their team in Seattle, WA. The Practice Assistant will be responsible for providing high-quality administrative support to a group... More of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.Key Responsibilities and Essential Job Functions:? Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.? Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.? Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.? Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.? Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.? Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.? Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.? Enter and manage work requests from lawyers in the Firm?s workflow tool and complete according to provided deadline(s).? Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.? Perform all file maintenance, including saving documents to the document management system.? Assist lawyers with time entry, billing, and collection, as needed.? Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.? Perform clerical duties for non-legal departments, as needed.? Special projects and duties as assigned.Required Skills:? Advanced knowledge of Microsoft Office Suite and Adobe.? Experience with document management systems.? Experience with electronic signature software programs.? Proficiency in core legal administrative assistant functions and advanced technical and communications skills.? Experience with creating signature page checklists and signature packets.? Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents.? Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index party list to final digital file as Subfolder and share with client.? Ability to edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents.? Familiar with commercial real estate terminology and tasks.? Familiar with large file sharing and electronic signature applications.? Experience with preparing closing binders, signature page checklists, signature packets, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes.? Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.? Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.? Ability to take direction and work independently with little supervision.? Ability to effectively work well with others.? Effective and professional interpersonal and communication skills.? Ability to write clearly and professionally, with excellent proofing skills.? Strong work ethic with ability and commitment to maintain confidentiality.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Administrative Assistant for one of it's top government services clients in Warrenton, VA. The Admin Assistant will serve as a first point of contact for incoming phone... More calls, emails, and visitors, ensuring inquiries are routed appropriately and handled with discretion. The Administrative Assistant manages office logistics such as ordering and tracking supplies, coordinating incoming and outgoing mail, assisting with expense report preparation, and maintaining organized records. They perform routine data entry, update internal databases, and handle sensitive information with a high level of accuracy and confidentiality. The role also works closely with outside vendors to coordinate IT and communications support, helping resolve day-to-day technical needs. This position requires strong organizational skills, the ability to juggle multiple priorities, and a proactive mindset to support both independent work and team-based initiatives in a fast-paced, compliance-driven environment. The role requires onsite presence Monday-Friday in Warrenton, VA.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less