Job Search Results for office manager

Insight Global seeking a Logistics Coordinator that is responsible for managing logistics operations in support of data center construction projects. This role will track & document material... More storage, inventory control, shipping and receiving. The Logistics Coordinator partners closely with the Logistics Manager to track & schedule, and execute material movements that align with project milestones, minimize site congestion, and protect material security. Through proactive planning, process optimization, and cross-functional collaboration, this position plays a critical role in maintaining schedule certainty, cost efficiency, and operational excellence on complex data center campuses.This candidate will be working 6/12s on site at the data center.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

IntroductionReporting to the Senior Manager, Global HR Practices & Governance, this position is responsible for supporting the design, implementation, administration, and continuous improvement of... More our HR and Payroll SuccessFactors integrations. Partnering with the HR team and business stakeholders, this role will be working across globally dispersed teams to ensure that integrations between SuccessFactors and third-party systems run seamlessly while ensuring high level of data accuracy and compliance with data security and privacy standards. This role will also be responsible for providing back end technical IAS/SSO support and secure access across SAP Cloud applications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Junior Buyer / Travel Support AssistantOverviewThe Junior Buyer / Travel Support Assistant supports procurement and travel operations for a federal maritime program. This role partners closely with... More the Purchasing Manager and Procurement team to execute compliant purchasing actions, manage vendor coordination, and support travel and expense activities in accordance with Federal Acquisition Regulations (FAR).Key ResponsibilitiesProcurement / Purchasing? Support RFQs and purchasing actions for the MARAD Ready Reserve Force (RRF) program? Collaborate with the Purchasing Manager and procurement team to ensure cost-effective, FAR-compliant purchasing? Establish and maintain strong working relationships with vendors, suppliers, and internal stakeholders? Monitor shipments to ensure on-time delivery; track and follow up on delayed or missing items? Maintain receiving and procurement documentation in accordance with FAR requirements? Reconcile vendor invoices and coordinate with Accounting for timely paymentTravel & Expense Support? Review employee travel expenses for policy compliance? Track expense report submissions and follow up on delinquent reports? Assist employees with travel and expense reporting questions? Coordinate timely submission of travel requests? Arrange and support travel logistics for internal teamsPayrate: $25-28/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Product Lifecycle Planner for a top consumer products organization. This entry-level, project-focused role will support the Product Lifecycle Manager by helping manage and... More execute key product and operational transitions tied to an upcoming site move. The planner will analyze lifecycle and supply chain data, track transition progress, and collaborate with cross-functional teams to ensure smooth execution. This is a great opportunity for an early-career candidate looking to blend product lifecycle exposure with project management responsibilities in a highly visible, leadership-supported initiative.Day-to-Day:- Support the Product Lifecycle Manager with lifecycle planning and transition initiatives.- Own and manage product and operational transitions related to the Milford move.- Track impacted items and transition milestones across teams.- Work closely with transition and project teams to monitor progress and risks.- Analyze data across the full product lifecycle to support decision-making.- Support new product introductions, product transitions, and discontinuations.- Assist with inventory reviews, runout planning, and depletion strategies. - Collaborate with Supply Chain, Inventory Management, Customer Service, Marketing, and PMO.- Provide reporting and insights to leadership using existing dashboards and data sources.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and... More supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.Core ResponsibilitiesSupport the Project Manager in planning and organizing project schedules, timelines, and deliverablesMonitor and manage work orders from initial setup through invoicing and completionConvert marked-up or revised maps into finalized formats suitable for billingUpdate and maintain inventory management systems and recordsServe as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive serviceInvestigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistenciesCoordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partnersPrepare, submit, and track change orders and related project documentationManage project-related communication, including internal updates and external correspondenceComplete required safety training relevant to assigned responsibilitiesOrganize, file, and maintain both digital and physical project recordsAssist with additional administrative or project-related tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of ours is looking for Inspectors to join their Construction Services team who will play a key role in all aspects of construction administration, inspection and testing services for state... More (INDOT), county, and local Clients. You?ll be involved in the testing and inspection aspects of wide variety of construction projects including those in the roadway/bridge, water/wastewater, aviation, commercial, and municipal utility/infrastructure sectors. You?ll leverage your expertise in construction inspection and creative problem-solving skills while collaborating closely with institutions/municipal agencies. Additional Information:? This position will include primarily field work with some office work. ? This position works independently on broad projects under direction of a Dept. Manager.? Projects are typically in the greater Indianapolis area/Central Indiana region. Frequent travel within this region is expected.? A stipend for personal vehicle use or a company take-home vehicle will be provided, based on the assignment. INDOT and Indianapolis DPW large project experience is a strong plus.? Monitor and enforce quality standards and specifications.? Read project drawings, specifications, blueprints, and work on a variety of construction projects.? Perform construction administration and inspection services for state, county and local roadway and bridge projects and municipal utility or infrastructure projects. ? Monitor and enforce quality standards and specifications.? Inspect construction projects to ensure contractor compliance with state specifications, plans and/or proposals on roadway and bridge projects. ? Verify plan quantities and calculations are within bid plans.? Prepare and maintain project records and reports in a timely manner.? Notify the Contractor or the Project Engineer with status updates or about non-conforming work. ? Possibly conduct hazardous material surveys, as well as asbestos abatement monitoring services during abatement projects. ? Conduct quality control testing at project sites, including concrete, soils, masonry, asphalt, aggregate and reinforcing steel.? Notify the Project Engineer with status updates or non-conforming work.Performs other duties as assigned by the Project Engineer or Project Manager.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant will provide day-to-day administrative support to the Customer Operations Manager within a utility environment. This role focuses heavily on payment services support,... More including mail processing, physical check handling, inbox and calendar management, and documentation support. The ideal candidate is detail-oriented, organized, and comfortable handling confidential customer and financial information in a fast-paced, process-driven setting.Responsibilities:Provide administrative support to the Customer Operations Manager, including managing calendars and scheduling meetings.Manage and monitor a shared inbox, routing inquiries appropriately and responding to routine requests.Send standardized outbound communications, including generic emails to external partners such as mobile home parks.Support paperless billing operations by processing returned bills and related correspondence.Assist with the handling, tracking, and processing of a high volume of physical checks in alignment with payment services procedures.Receive, sort, and route incoming mail related to credit and payment services, including sensitive documents such as bankruptcy notices.Support check-related workflows by assisting with documentation, reconciliation support, and internal coordination.Help develop, document, and maintain standard operating procedures (SOPs), outlining step-by-step processes for payment and mail handling.Ensure accurate recordkeeping and adherence to internal controls, compliance requirements, and utility policies.Provide general administrative support as needed, including document management and process support.This is a hybrid position and the Admin will need to be onsite Monday-Thursday weekly.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Under the direct supervision of the Facility Service Operations (FSO) Manager, this position will be responsible for the timely preparation of accurate costing and billing of service work for their... More designated Project Managers and technicians.Essential Duties & Responsibilities? Process service calls and small project invoicing to ensure accurate costing, proper markups and scope of work and adherence to contractual requirements.? Prepare billing; all jobs must be reviewed for completeness, including description of material used, accurate costs and sell prices, equipment serviced, and work performed. Full and accurate descriptions of work performed must be entered for each order prior to invoicing. Grammar and spelling must be verified and accurate.? Ensure that billing batches are reviewed by management prior to being posted and sent to the customer.? Interface with service sales personnel to ensure that billing is processed accurately and timely.? Support sales personnel with work order updates and other pertinent billing information.? Monitor of outstanding work orders: work orders that can be billed need to be identified by utilizing the IFS work order screen. Track old service orders to ensure timely billings upon completion of work.? Credits and rebills may need to be processed for various reasons including previous billing errors, scope of work covered under warranty or another contract.? Maintain customer information including purchase orders.? Mail, email, and process on-line billings invoices.? Update and maintain database master files.? Any other duties and responsibilities as assigned by the FSO Manager.? Send invoices by mail, email, or billing portal? Review and fix rejected work orders.? Post credits and submit rebills for invoicing.? Review all quoted work orders: Auto-bill quoted work orders that meet billing requirements, Update the quote source on the work order if required by the project manager, Add a Billing Status note explaining why a work order can?t be billed, Log unbillable work orders in Smartsheet for the PM to review and update, Check Smartsheet daily for updates or follow-ups on open work orders, Update the completion date in Smartsheet when a work order is ready to bill (this archives it), Update the Billing Status note whenever there?s a follow-up or new information, Review all open work orders and confirm why they remain open; follow up with the PM or technician if needed? Review all service call work orders: Bill completed service calls once all costs are posted, Add a Billing Status note explaining why a work order can?t be billed, Contact the technician if information or parts are missing, Update the Billing Status note for any follow-ups or changes, Review all open service calls and confirm why they remain open; follow up with the technician if needed.? Review and post all trailing costs.? Work orders on Smartsheet over 45 days old will be reviewed by the FSO manager; close them once billing instructions are received.? Close work orders in WIP over 120 days old as directed by the FSO manager.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

ResponsibilitiesMentor, supervise, and train the QC Associates and designated QC Site Ops team membersConduct the Planning Phase of the QCP by meeting with HITT?s Site Ops teams to align project... More expectations for the QCPDevelop site-specific QC Programs for more complex, larger projects and submit to the Senior QC Manager for final reviewExecute daily meetings or huddles with the QCS teams to go over daily QC activitiesDevelop meeting agendas and inspection templates for each FOWProvide support to our Site-ops teams in the execution of our four step QC Program (Planning, Preparatory, Initial and Inspections) for each FOWAttend preparatory and initial phase meetings and provide feedback to the QCS Team as needed to improve efficiency and performanceGather all performance metric data for HITT?s projects from the QCS Group QC Associates and Site-Ops QC Reps, investigate through root cause analysis and recommend a solution for preventionDevelop a monthly report on the QC performance metrics and submit to the Senior QC ManagerDocument and track all QC documentation including all required third party inspections and test reportsEnsure all required CSA/MEP QC documentation for the three phases of control are complete and uploaded into Procore or any other data-based software required by the clientWork with the MEP Managers and Superintendents to review all QC Commissioning documents and deliverablesProvide weekly status reports with updated progress, status, and a QC observation spotlight to the Senior QC ManagerAttend all HITT progress meetings and client-based meetings and provide status on all QC activitiesIncorporate safe work practices across the QC programManage subcontractors QCP participation requirements for the three phases of controlAudit daily reports, deficiency logs, test/inspection logs and all other quality documentation for program complianceInterface with the client and their representatives to provide status on project QC activities and to receive any feedback on HITT?s QC programCollaborate with the project team on the implementation and delivery of the project milestonesCapable of supporting QC programs on multiple projectsDevelop appropriate reports to convey status, progress, deficiencies to project teamDevelop tracking logs to manage project deliverablesBy request of the Director of QC or the Senior Manager, Quality Control- participate in interviewing potential candidates for positions in the QCS GroupBy request of the Director of QC or the Senior Manager, Quality Control, present our QCP at client interviewsComplete any QC tasks and deliverables provided by the Senior Manager, Quality ControlProvide training to team members on tools and processConduct year-end review for team membersQualificationsBachelor?s degree in civil, structural, architectural, mechanical, electrical engineering or equivalent work experienceActive certification with the Army Corps of Engineers- Construction Quality Management for ContractorsOSHA-30 certification or within 3 months of hireMotivated self-starter with good managerial and leadership skillsProven track record of successful project completions and client satisfaction with the Quality Control ProcessExcellent problem-solving skills and ability to investigate to the root cause for all construction related issuesAbility to communicate effectively with multiple QC team members, the HITT Project Team and clientsProficient knowledge in both CSA and MEP disciplinesProficient with building codes, NFPA-70E, and the NECProficient with Microsoft Office Suite software (Word, Excel, Powerpoint, and Outlook)Excellent written, verbal and computer skills are requiredExperience using Quality Management Software such as Procore, Cx Alloy, and BIM-360We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced and highly motivated Cyber Incident Response Planner to drive the development and implementation of robust incident response plans and processes. As an integral part of... More the Governance, Risk, and Compliance (GRC) Division within the Information and Cybersecurity Department, you will lead response efforts to mitigate cybersecurity breaches, minimize risk, and safeguard enterprise systems. This role requires a skilled communicator, critical thinker, and experienced responder who thrives in staying ahead of the evolving threat landscape.This is a cross-functional role offering the opportunity to work across teams, contribute to enterprise risk management, and help build a strong incident response culture. The ideal candidate will bring technical expertise, communication acumen, and leadership skills to effectively influence and collaborate across multiple stakeholder groups. This role reports to the GRC Manager and is designated as on-site, with a current expectation of two days in the office due to space considerations. Work will be performed in the Eastern Time Zone (ET) in Atlanta, GA.Key ResponsibilitiesIncident Response Planning & Implementation?Maintain governance over incident response (IR) documentation. Develop, document, and implement comprehensive IR plans, policies, standards and procedures to ensure swift and effective responses to cybersecurity incidents or breaches.?Update and maintain IR documentation, workflows, automation initiatives, and response playbooks and similar, to remain aligned with evolving threats and operational requirements.?Create and maintain secure methods for tracking and reporting IR activities.Incident Handling & Coordination?Assist with handling of security events/incidents, including triage, remediation, documentation of the incident, including Indicators of Compromise (IOCs), and escalation to management.?Coordinate incident investigations, containment, and recovery efforts in collaboration with internal teams and external stakeholders.?Serve as a liaison, ensuring clear and accurate communication of incident details while gathering information for stakeholders across multiple departments and governance bodies. Observe and document events during cybersecurity incidents and exercises to facilitate post-incident response reviews to identify and implement comprehensive improvements based on the lessons learned.?Submit required IR reports to governing bodies to meet legal, regulatory, contractual, and policy obligations (e.g., federal agencies or institutional reporting directives).Threat Awareness & Communication?Maintain a deep and current understanding of the threat landscape, including malware identification, threat actor activity, and emerging attack vectors.?Continuously analyze and consult various publications, websites, news sources, and cyber forums to monitor cyber threats relevant to our environment.?Effectively communicate risks, threats, and potential impacts to stakeholders outside of the cybersecurity domain in a clear and actionable manner.Testing & Validation?Plan and execute incident response exercises, (e.g., tabletop exercises, simulations, and controlled disruptions) to validate and enhance organizational IR capabilities.?Facilitate post-incident response exercise reviews to identify gaps, implement lessons learned, and refine IR processes.Data Analysis & Enterprise Incident Management?Manipulate, analyze, and interpret complex datasets to support cybersecurity investigations and enterprise risk initiatives.?Leverage GRC tools to enhance enterprise cybersecurity risk management processes.?Identify opportunities to automate and innovate IR workflows for improved efficiency.Additional ResponsibilitiesGeneral GRC Support?Resolve service desk incidents and issues assigned by the GRC team.?Review and contribute to cybersecurity documentation for completeness, currency, and accuracy, such as plans for system security, incident response, contingency, disaster recovery, and business/impact analysis. Update as necessary.?Contribute to the preparation of regulatory and compliance reports, collaborate with other organizational units ensuring data accuracy and complianceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less