Job Search Results for administrative assistant

An employer is looking for a Project Coordinator in Seattle, Wa. This person needs to have strong organizational skills, communication skills, and high ownership skills. This person will be working... More with third party sellers, delivering reports and scheduling meetings. They need to be open to taking on tasks and have a strong sense of eagerness.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is looking for a Project Analyst to join the team! This role will work onsite Monday-Friday in Columbus, OH. Responsibilities: Reviewing work order information and interpreting scope... More to create documents for design Setting up work orders in systems for billing and charging Involved with Environmental and Roadblock identification during work order setup, to be communicated to PM and team Will create Right of Way and Environmental documentation and packets as needed Responsible for data management and integrity within the PM Tool including exceptions, due dates, task assignments, etc. Will be asked to report out on workload, new work setup status, permitting status, and others in weekly meetingsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The HR Coordinator will play a critical role in supporting high-volume recruiting efforts in a fast-paced environment. This individual will partner closely with recruiters and hiring managers to... More manage a large number of open requisitions, ensure a seamless candidate experience, and keep hiring processes moving quickly and compliantly. This role is ideal for someone who is highly organized, detail-oriented, and energized by recruiting at scale.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking to hire an HR Coordinator / HR Operations Specialist to support a growing HR team in Woodinville, WA. This individual will be responsible for maintaining employee records,... More coordinating onboarding and offboarding activities, processing employee changes, and assisting with benefits administration, LOA, and FMLA tracking. They will also manage and respond to a shared HR inbox, addressing employee questions related to benefits, payroll, and leave policies. The role will partner closely with HR leadership while supporting day-to-day HR operations and ensuring compliance across multiple locations. This position will be onsite Monday through Friday during the initial training period and transition to a hybrid schedule (Monday/Friday remote). The compensation range for this role is $28-36/hr W2.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Facilities Service Coordinator supports Facilities Operations by dispatching service technicians/vendors through a CMMS technology platform to Aramark client locations requiring maintenance... More repairs or preventative service. Responds to inbound inquiries received by phone, email or through a CMMS, generates work orders, dispatches service technicians/vendors, and follows through to ensure the service is completed in a timely and satisfactory manner. This is generally a remote/telecommuting position.Job Duties:?Use professional etiquette/communication style to handle incoming inquiries received by multiple communication channels (phone, email, CMMS work orders, etc.) regarding service maintenance and repair requests for core trade services (plumbing, electrical, HVAC, carpentry, appliances, pest control, etc.) as well as with interactions with Vendors, Clients/Customers, and Facilities team?Dispatch service technicians/vendors in a timely manner using approved service providers and communicating pertinent information needed to provide assistance to clients?Utilize available technology systems to thoroughly and accurately gather information, monitor, troubleshoot, and document the progression of work orders. Identify and escalate infrastructure challenges?Follow up with service technicians/vendors to ensure completion of services, and with customers to ensure satisfaction following completed work order?Assist clients and service technicians/vendors with general customer service inquiries; act as a liaison to resolve other issues as they arise; escalate issues as needed to Service Response Manager (SRM) and/or General Manager.?Rotational after-hours on-call schedule requirements, to include some holidays and weekends.?May be required to operate in a remote environment and satisfactorily accomplish day to day operations without consistent direction and guidance.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Facilities Coordinator to join one of their financial services clients in New York City. The individual will be a part of the facilities team and will require strong... More problem-solving skills, client-facing professionalism, and the ability to manage multiple tasks in a fast-paced environment. The Facilities Coordinator will act as the first point of contact for internal and external stakeholders regarding facilities-related issues, ensuring timely resolution and maintain a professional service-oriented approach. This is a fully onsite role in NYC requiring a working shift from 10am-7pm. Day to Day responsibilities?Manage the facilities mailbox and route tickets to appropriate teams.?Coordinate and track requests for office maintenance and support services.?Liaise with internal and external vendors to address facilities issues/repairs.?Monitor and adjust building and office temperatures.?Support facility operations by administering building access, processing COIs, and printing new badges.?Serve as the primary point of contact for client-facing inquiries related to facilities.?Ensure timely resolution of issues and escalate when necessary.?Maintain accurate records and documentation for all facilities-related activities.?Support operations for all US locations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking Associate Attorneys to join a well-established law firm in Mount Pleasant, SC. This is a direct hire opportunity offering a collaborative environment and the chance to work alongside... More experienced partners. The ideal candidate will be detail-oriented, eager to learn, and committed to delivering exceptional legal services.Key Responsibilities:? Represent clients in matters related to workers? compensation, personal injury, and medical law.? Draft and review legal documents, pleadings, and correspondence.? Conduct legal research and prepare case strategies.? Manage deadlines and ensure compliance with court requirements.? Collaborate with senior attorneys and support staff to provide high-quality client service.This is a direct (perm) hire opportunity paying between $80,000 and $110,000 and requires ability to work on site in Mt. Pleasant, SC. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is?seeking a qualified Adverse Event Specialist to join an established medical device company in Mundelein, IL. This individual will be responsible for both product complaint... More remediation and processing new complaints for reportability. The role reviews historical and newly received complaints to determine MDR reportability in alignment with current procedures and regulatory requirements. It ensures that all MDR submissions are completed in full compliance with FDA reporting requirements, 21 CFR 803, and Quality System regulations.Responsibilities:?Review new and historical product complaints to verify data completeness and ensure reportability decisions align with current regulatory standards, internal procedures, and decision trees.Evaluate new and historical complaint files to determine MDR reportability under 21 CFR 803, applying current criteria, definitions, and decision logic to reach a regulatory reporting decision.Work cross functionally with Quality, Regulatory Affairs, R&D, Operations, and other internal partners to gather missing complaint or product information required for accurate reportability assessments.Prepare and submit MDRs through the FDA?s electronic submission portal (eMDR) for newly identified reportable events.Collaborate with international regulatory contacts, when necessary, to determine and support global reporting obligations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Role OverviewThe Contracts Administrator supports a high-volume contracts function within a construction and utilities environment. This role focuses on improving contract visibility, tracking, and... More compliance across subcontractor agreements, insurance, licensing, and public works documentation.Over the next 6?12 months, this role will help:Centralize and organize contract management processesImprove visibility and reporting on MSAs and subcontract agreementsSupport increased contract review and renewal volumeStrengthen follow-up on compliance items (COIs, licenses, documentation)Support internal understanding of certified payroll and public works requirements________________________________________Key ResponsibilitiesContract Administration & ReviewReview and support execution of MSAs, subcontracts, and related documentsReview redlines and route for approvalValidate bill rates and assist with contract setup and renewalsSupport IT, Operations, and other teams with contract reviewsCompliance & Public Works SupportTrack COIs, subcontract compliance, and renewalsSupport certified payroll and public works documentationEnsure contract and compliance alignment for invoicingAssist with lien waivers, bonds, and compliance documentationBusiness License ManagementPrepare and submit new and renewal business licensesTrack compliance across all jurisdictionsCoordinate internal approvals and signaturesProcess payments via portals, checks, or expense reportsSystems, Tracking & VisibilityMaintain contract trackers and spreadsheetsSupport KPI tracking and reportingOrganize SharePoint folders and improve document structureEnsure accurate contract data visibility for leadershipCollaboration & FlexibilityPartner closely with Procurement, Contracts, and OperationsAdapt to shifting priorities in a fast-paced environmentProvide professional representation during contract discussionsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Ensure full compliance with all applicable HR regulations and company policies. ?Collaborate with managers to post job openings, screen applications, and support recruitment efforts. ? ?Manage new... More hire processing and coordinate employee setup with Corporate IT. ?Support payroll operations by reviewing, correcting, and securing approval for employee timesheets. ?Process salary increases, bonuses, commissions, transfers, promotions and terminations?Serve as point of contact for employee relations concerns and escalating issues as needed to corporate HR leadership ?Plan and coordinate employee engagement events and initiatives ?Be available to answer employee questions concerning benefits and HR policies ?comfortable being a team of one ?no direct managing of reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less