Job Search Results for administrative assistant

This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and can champion HR initiatives. The ideal candidate will have strong recruitment experience,... More excellent organizational skills, and the ability to maintain compliance while delivering exceptional service to employees and management. This is an in-office role requiring daily presence.Job Responsibilities:? Provide day-to-day HR and administrative support your Division, including delivering accurate information on HR programs and policies to employees and ensuring smooth operations across all HR functions.? Lead and manage recruitment efforts for skilled trade positions, leveraging job boards such as Indeed and other platforms, as well as trade school outreach and job fair participation. Utilize ADP Recruiting to streamline candidate management and ensure an efficient hiring workflow. Coordinate interview scheduling, candidate communication, and reference checks.? Manage the full onboarding process for new hires, including coordinating background checks and drug screenings, while ensuring strict compliance with company policies and all applicable state and federal regulations.? Assist Management with corrective actions, personnel notices, and terminations.? Maintain accurate HR records and support compliance documentation. ? Provide support on HR initiatives and projects as assigned. Warm handoff to other HR departments as necessary? Inform appropriate HR staff of any matters that require intervention or action.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Shift: 3pm/pst-12am/pst Monday - FridayPosition Overview We are seeking a detail-oriented and proactive Travel Coordinator to support our program and project management teams in delivering travel... More coordination within the semiconductor industry. This role is ideal for someone who excels at administrative support, data management, and coordination, and who thrives in a fast-paced, team-oriented environment. Key Responsibilities Book and manage hotel, flight, and rental car reservations; process extensions, changes, and cancellations as needed. Communicate professionally with client leads, consultants, and hotels on a daily basis. Maintain accurate records in internal tracking systems; complete expense documentation and file receipts and itineraries in SharePoint. Process hotel receipts and reconcile charges; follow up on missing or incomplete documentation. Review and QC all bookings and receipts to ensure accuracy before marking items complete. Handle a high volume of concurrent tasks and requests, prioritizing effectively and responding promptly throughout the shift. Work Environment Fully remote Fast-paced and high-volume - this role requires consistent focus and the ability to reprioritize quickly. Tuesday through Saturday availability is a firm requirement, not optional. Evening hours Monday through Friday (3:00 PM - 12:00 AM PST) and Saturday 12:00 PM - 8:30 PM PST. You will interact with client leads, traveling consultants, and hotel staff on a daily basis - professionalism in all communications is expected at all times.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Small Business Administrator to support a large engineering client in Colorado Springs, CO. This individual will support all business groups in ensuring compliance... More with applicable Small Business Program requirements and project compliance responsibilities under the direction and training of the National Small Business Program Manager. This position performs a broad range of administrative, data analysis and report preparation, compliance, outreach, and documentation duties in support of small business subcontracting goals on proposals and contract compliance for active/awarded projects.The Small Business Administrator will work closely with FSG Subcontracts, FSG Contracts, and Contract Managers/Project Managers to assist with project compliance requirements, reporting responsibilities, maintain accurate records, support Good Faith Efforts, assist with finding vendors, and promote meaningful small business participation in accordance with federal, state, city, and county program requirements.Responsibilities:?Generates federal and nonfederal data and prepares reports to be reviewed by CMs/PMs and submitted to clients.?Supports federal and nonfederal report submittals to clients.?Supports subcontracting plan development.?Performs periodic audits on business classification of suppliers, and sourcing processes and procedures to ensure compliance with the Small Business Program.?Reviews small business profiles received from Client's online Supplier Registration, conducts verification, and maintains Client?s vendor database.?Coordinates with the Subcontract Administrators related to supplier Representation and Certifications and other supplier related information.?Coordinates with Contract Administrators related to new awards, modifications, contract completion, and other contract related information.?Maintains the Small Business Program contract files and records on the Small Business Program SharePoint site.?Provides market research support to identify small and socioeconomic business concerns.?Prepares company subcontracting performance trends and charts.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is searching for a Project Administrator to sit onsite at a large general contractor in Moreno Valley, CA. The Project Administrator will be trained onsite at the healthcare project... More location in Moreno Valley. The schedule will be Monday through Friday, 7:00 AM?4:00 PM PST, with a one-hour lunch break. In this role, the Project Administrator will serve as the first point of contact for the company and support office personnel as both a resource and leader. The Project Administrator will also coordinate and schedule the required health screening process for all individuals entering the construction site to ensure compliance with site and safety requirements. A successful candidate will demonstrate strong management practices and proficiency in administrative processes and procedures, including leadership, organization, prioritization, and problem-solving skills, while working harmoniously with others and maintaining a high level of professionalism.The core duties, responsibilities, and skills include the following:- Work independently and organize complex clerical tasks.- Ability to be flexible and adaptable in a variety of situations.- Meet strict timelines and perform multiple tasks.- Track and manage costs by handling miscellaneous invoicing, performing cost coding, and applying and processing requisition codes.- Welcome all visitors by greeting them in person or on the phone.- Communicate in a positive and effective manner with staff, vendors, subcontractors, and visitors.- Answer incoming phone calls, transfer calls appropriately, and monitor office voicemail and fax inboxes.- Distribute incoming mail/packages and prepare all outgoing mail.- Perform various data entry tasks as needed.- Manage site badging by granting or denying access to the construction site as appropriate.- Coordinate, schedule, and manage the end-to-end health screening and appointment booking process for construction site access.- Maintain a high level of confidentiality when needed.- Performing other ad hoc duties as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Services Technician is responsible for supporting the daily operations and logistics of a corporate office location. This role works closely with employee-owners and leadership to ensure... More office services run smoothly and efficiently, contributing to a well-organized, welcoming, and functional workplace.Key ResponsibilitiesReceive, sort, and distribute inbound and outbound mail, including letters, packages, boxes, and dry-cleaning deliveries.Prepare shipping labels and coordinate shipments through various ground and express delivery services.Maintain employee mail recipient lists and mailbox assignments.Coordinate scheduling, reservations, cleaning, maintenance, and fueling of company fleet vehicles.Set up and break down conference rooms on a daily basis.Support new employee onboarding by assisting with workstation setup, ensuring phones, lighting, outlets, and office supplies are ready.Support employee offboarding by removing, cataloging, and packing desk items and restoring workspaces for future use.Communicate office needs and maintenance issues with building management, maintenance vendors, office administrators, and other key contacts.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our healthcare client is looking to bring on 1-2 Clerical staff for a badging project at their hospital. The Clerical staff will be responsible for taking pictures with a camera of the hospital... More employees and then uploading then on the computer to create new badges. This will help their security team and will be a 3 month contract with possible extension or conversion.Pay rate - $20/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to hire a Service Order Management Specialist supporting an international electronics group based out of Columbia, MD. This position will work an 8-5 shift Monday through... More Friday with overtime availability sitting out of Columbia, MD. Responsibilities include being customer facing where this position will respond to customer inquiries by researching and utilizing company tools and resources, as well as responding to inquiring about the status of service orders. This role will also be processing quotes, orders, RMAs and customer purchase orders; troubleshoot orders, document processes and work instructions; meet the KPI objectives relevant to the department standards; be able to work in a fast-paced environment; and provide/maintain positive customer relations. We are looking for someone with outstanding oral and written communication skills, has basic computer/Microsoft Office skills, someone that can provide excellent support to the customers, and work very collaboratively internally.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

About the Role: Recology King County is expanding its service area after winning the contract for the city of Redmond, WA, and we?re looking for four proactive Customer Service Representatives to... More support this transition. This is a great opportunity to be part of a dynamic team helping ensure a smooth onboarding experience for our new commercial customers. Key Responsibilities: ?Outbound Customer Contact: Make proactive, scripted calls to businesses to verify and update service information. ?Email Support: Monitor and respond to a high volume of customer emails with professionalism and accuracy. ?Data Verification: Ensure customer records are accurate and up to date in our system. ?Scripted Interactions: Use provided scripts to guide conversations and maintain consistency in messaging. ?Light Customer Interaction: Handle only straightforward, non-escalated customer interactions?no complex issue resolution required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Permit Specialist to work in the Right of Way department for one of our utility clients. Job duties would be below:Process Leak and Maintenance Work Orders to determine... More Permitting Requirements.Produce Permit documents and apply with appropriate municipal agency.Process invoices for permit and railroad fees.Track Permits through acquisition.Assist other Permit Specialists in other regions when necessary.All other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Document Control Specialist is responsible for managing, organizing, and maintaining technical and project documentation for an engineering firm. This role ensures that all engineering, design,... More and project documents are properly controlled, versioned, distributed, and archived in accordance with company procedures, client requirements, and applicable industry standards. The Document Control Specialist works closely with engineers, project managers, and quality teams to support efficient project execution and compliance.Establish, implement, and maintain document control processes and procedures for engineering and project documentationReceive, log, track, distribute, and archive technical documents including drawings, specifications, reports, calculations, and correspondenceMaintain document registers, transmittals, and revision histories to ensure accuracy and traceabilityEnsure documents are reviewed, approved, and released in accordance with project schedules and quality requirementsManage electronic document management systems (EDMS) and ensure proper file naming, version control, and access permissionsCoordinate document submissions and deliverables with internal teams, clients, subcontractors, and vendorsPerform regular audits to verify document completeness, accuracy, and compliance with internal and external standardsSupport project closeout by organizing final documentation packages and records retentionAssist in developing and improving document control standards, templates, and workflowsRespond to document retrieval requests and provide status reports to project teams as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less