Job Search Results for administrative assistant

We are seeking a Front Office Medical Receptionist to support daily operations in a busy outpatient cardiology clinic. This role serves as the primary front desk contact and plays a key role in... More delivering a positive, professional experience for patients and visitors.This is a temporary contract opportunity with the potential for extension or permanent placement based on clinic needs and performance. The position is fully onsite and supports smooth patient flow and accurate front office operations.Key ResponsibilitiesThe Front Office Medical Receptionist will be responsible for:Greeting patients and visitors and providing a welcoming, professional front desk experienceManaging patient check-in and check-out processesAnswering and routing incoming phone calls using a multi-line phone systemScheduling appointments and coordinating visit logisticsVerifying and updating patient information in the EMR systemReviewing documentation for completeness and accuracyCollaborating with providers and clinical staff to support daily clinic flowMaintaining patient confidentiality and compliance with HIPAA regulationsPerforming general administrative tasks such as data entry, filing, and document managementCompensation: $19/hr?$21/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.Why This RoleThis is an opportunity to work in a structured, patient-focused clinical environment where the front desk plays a critical role in daily operations. The role offers consistent hours, clear responsibilities, and the chance to gain experience in a specialty healthcare setting, with potential longer-term opportunity for the right candidate.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a warm, professional, and detail-oriented individual to serve as a Director of First Impressions for one of our leading financial clients in Birmingham AL. This role is... More responsible for creating an exceptional first experience for every client and prospective client who interacts with our firm?whether by phone or in person. As the first point of contact, you will play a critical role in shaping how clients feel about the company from their very first interaction.Key Responsibilities:Front Desk & In-Office ExperienceGreet and welcome all clients and prospective clients with warmth and professionalismEnsure clients are comfortable and cared for upon arrivalPrepare meeting rooms and maintain a clean, organized office environmentManage the flow of the office to ensure a smooth and timely experiencePhone & Communication ManagementAnswer incoming phone calls promptly and professionallyDirect calls to the appropriate team membersTake clear and accurate messages when neededServe as a helpful and knowledgeable first point of contactScheduling & Coordination (In-Office)Schedule follow-up appointments for clients and prospects before they leave the officeCoordinate calendars to ensure efficient schedulingConfirm appointment details and ensure accuracyOffice Support & OrganizationMaintain organization of front office systems and processesAssist with general administrative tasks as neededSupport the team during busy periods to ensure a seamless client experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Warehouse & Office Coordinator provides temporary support for shipping, receiving, inventory management, and special operations projects while assisting with general office administration.... More Approximately 75% of the role will focus on warehouse and logistics activities, with the remaining 25% dedicated to office administration and facility support. This position plays a key role in maintaining efficient operations, accurate inventory records, and organized workspaces throughout the Plano office and warehouse environment.Ray Rate Range: 20-25/HRKey ResponsibilitiesWarehouse, Shipping & Operations Support (Approximately 75%)? Receive, inspect, and process incoming shipments.? Prepare, pack, and ship outgoing packages and equipment.? Coordinate shipments through UPS, FedEx, freight carriers, and other logistics providers.? Track inventory, equipment, and materials to ensure accurate records.? Maintain organized warehouse, storage, and staging areas.? Assist with inventory audits, cycle counts, and reconciliation activities.? Support special operations projects, including organizing, relocating, cataloging, and disposing of equipment and materials.? Assist with workspace cleanouts, office moves, and operational improvement initiatives.? Track shipments and resolve delivery issues as needed.? Maintain shipping documentation and inventory records.? Maintain a safe, clean, and organized work environment while following company procedures and safety guidelines.? Ability to lift, move, and transport equipment and materials as required.? Work independently or collaboratively as part of a team to complete assigned projects and operational tasks.Office Administration (Approximately 25%)? Coordinate incoming and outgoing mail, packages, and deliveries.? Order and maintain office and warehouse supplies.? Assist with employee onboarding logistics, including workspace setup and office access.? Coordinate office vendors, maintenance requests, and facility-related needs.? Schedule meetings and manage conference room reservations.? Provide general administrative support, including data entry, filing, and document management.? Perform other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of Insight Global's clients, a large insurance company, is hiring for a Front Desk Receptionist in Huntsville, AL. The responsibility of the Front Desk Receptionist position is to serve as the... More primary contact for customers and policy owners and assist with work as needed. Specific responsibilities include but will not be limited to: ? Answer, screen, and direct telephone calls? Maintain telephone system and agency directory? Process incoming and outgoing mail; deliver outgoing mail to Post Office Box? Morning walk-through checklist? Maintain the reception area and conference rooms (clean and book rooms)? Maintain kitchen area clean refrigerator, coffee pots and dishes, refresh snacks, turn TV on/off? Maintain copy rooms? Maintain inventory and order office supplies as needed? Liaison for office supplies such as shred company, coffee company, Office Max, FedEx, UPS,? Maintenance, etc.? Answer basic policy owner/policy benefit questions and handle change requests? Occasionally may act as administrative support for financial representatives/staff as needed? Complete and/or assist with projects as assigned by the Office Manager/Director of Operations? Order lunch for meetingsWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is currently seeking a Sales Coordinator for a direct hire opportunity with a large material handling company in the Louisville, KY area. The Sales Support Coordinator provides... More critical administrative and operational support to the sales team, ensuring smooth execution of customer-facing activities in a fast-paced logistics environment based in Louisville, Kentucky. This role is responsible for preparing sales documentation, coordinating customer communications, maintaining accurate records in internal systems, and assisting with pricing, contracts, and reporting. The coordinator acts as a key liaison between sales, operations, and customers, helping to resolve issues, track opportunities, and support account management efforts. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential to effectively support revenue growth and deliver a high level of customer service. The ideal candidate will have experience within Microsoft suite of products and prior sales coordination experience. This is a full-time permanent role with an incredibly employee focused manufacturing company in the Louisville area.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Quality Assurance Representative to join a company dedicated to the support and transformation of the commercial and federal space. This individual will work closely... More with the sales and executive teams to build proposals for a variety of government clients then coordinate the execution of those proposal details once the project begins. These projects can take quite a few different forms and focus, so it is important that this person is comfortable writing and coordinating logistics in an ambiguous environment. This position offers an excellent opportunity to leverage writing and grammar skills while learning how to navigate the federal proposal space. Please note that this position is 100% onsite in Fairfax, Virginia.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Services Technician is responsible for supporting the daily operations and logistics of a corporate office location. This role works closely with employee-owners and leadership to ensure... More office services run smoothly and efficiently, contributing to a well-organized, welcoming, and functional workplace.Key ResponsibilitiesReceive, sort, and distribute inbound and outbound mail, including letters, packages, boxes, and dry-cleaning deliveries.Prepare shipping labels and coordinate shipments through various ground and express delivery services.Maintain employee mail recipient lists and mailbox assignments.Coordinate scheduling, reservations, cleaning, maintenance, and fueling of company fleet vehicles.Set up and break down conference rooms on a daily basis.Support new employee onboarding by assisting with workstation setup, ensuring phones, lighting, outlets, and office supplies are ready.Support employee offboarding by removing, cataloging, and packing desk items and restoring workspaces for future use.Communicate office needs and maintenance issues with building management, maintenance vendors, office administrators, and other key contacts.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of Insight Global?s clients is seeking a Property Administrator to support daily building operations in Falls Church, VA. This is a fully onsite role, Monday?Friday, 8:30 AM?5:00 PM.In this... More position, the Property Administrator will partner closely with the property manager to ensure smooth, efficient operations. Key responsibilities include coordinating with vendors, managing and coding invoices, and delivering high-quality customer service to all building tenants.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This role provides day to day support across several Human Resources functions.This role operates within a flexible, shared services model and will float between teams based on workload demands, time... More of year, and project needs. Coverage may shift during peak periods. By moving between teams, the HR Associate helps ensure consistent coverage, timely issue resolution, and a positive experience for employees and managers across the organization.This is an excellent opportunity for someone starting their HR career who is eager to learn multiple areas of Human Resources and gain broad, hands-on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

About the Role: Recology King County is expanding its service area after winning the contract for the city of Redmond, WA, and we?re looking for four proactive Customer Service Representatives to... More support this transition. This is a great opportunity to be part of a dynamic team helping ensure a smooth onboarding experience for our new commercial customers. Key Responsibilities: ?Outbound Customer Contact: Make proactive, scripted calls to businesses to verify and update service information. ?Email Support: Monitor and respond to a high volume of customer emails with professionalism and accuracy. ?Data Verification: Ensure customer records are accurate and up to date in our system. ?Scripted Interactions: Use provided scripts to guide conversations and maintain consistency in messaging. ?Light Customer Interaction: Handle only straightforward, non-escalated customer interactions?no complex issue resolution required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less