Job Description
"Applies extensive knowledge the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the general/technical aspects of the job. Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision and assignments may be completed without established procedures. May determine methods and procedures for new assignments. Typically provides guidance to other non- exempt employees.
Responsibilities:
Responsible for performing general administrative support tasks involved in an organization.
Responsibilities include assisting supervisory and non- supervisory employees with various administrative support tasks.
These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks.
Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.
May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor.
The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc.
Education and Experience Required:
High school education or equivalent; some college level education preferred.
Typically requires a minimum of 5+ years general administrative experience, or equivalent combination of experience and college level education.
Type of Experience Needed:
Senior/advanced general administrative skills/ knowledge of most general administrative issues.
Usually works with multiple issues/projects and has the experience/ability to support multiple employees' general administrative needs.
Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division.
Specific advanced level of software skills as required by the work unit/department."
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Admin responsibilities
- Purchasing via PCard and Procure360
- SharePoint / Teams
- Update Outlook PDLs
- New hire onboarding support
- Org chart updates
- Records management (work with Records coordinator)
- Shipping products / samples
- Meeting scheduling (for executive and/or large group meetings)
- Tracer coordinator (help stewards with uploads)
- Support HP employee in ensuring employees complete required training on time
- Travel plan tracking
AI fluency
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.