Administrative Assistant

In this role, you will provide administrative support to 3-4 senior leaders in USLI. Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail.

Collaborate with other administrative assistants to effectively manage 3-4 senior leaders calendars
Professionally manage incoming requests for senior leaders from internal and external customers
Enhance productivity for senior leaders staff by organizing schedule and pre-read materials for key meetings
Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities
Manage expenses and expense reconciliation for managers in compliance with organizational policies
Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items
Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc.
Prepare PowerPoint presentations in compliance with business requirements
Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively
Organize and maintain departmental records and documentation
Provide administrative back-up for other departments as needed
Assist with projects as needed
Assist with onboarding new associates/contractors

This position can pay from $20-28/hr based on experience level.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here.

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5+ years providing quality customer service
3+ years of experience as a senior administrative assistant
Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items.
Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive.
Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail
Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs
Exceptional communication skills, confidence, and professional presence
Highest level of integrity and the ability to ensure security of confidential information
Proactive, proven good judgment and creative problem-solving skills
Strong written communication and proof-reading skills
Ability to work independently and be a team player
Strong interpersonal skills
Strong interest in learning new tasks

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.