Insight Global is seeking an Executive Assistant to support a Director supporting the DoD. This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, academia, international partners, and associations to achieve mission goals and outcomes. Job duties include:
* Specifically, the Executive Assistant helps our customers solve complex problems; manage meetings, schedules, risk, policy compliance, and office operations; plan and track travel, budgets, and reporting; and increase workforce productivity through process improvement
* Manage executive schedules, coordinate visit requests, de-conflict events for senior-level principals
* Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes
* Create/manage communications for the enterprise, group, and individuals including meeting agendas, briefings, and action items
* Develop weekly reports on significant activities, report on the effectiveness of events and processes
* Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures
* Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
* Attend senior level meetings, take notes, track task deadlines, and follow up with relevant stakeholders
* Review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards
* Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR)
* Identify and submit work orders to ensure office facilities remain fully functional and operational
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.