Ability to obtain and maintain a security clearance is required
Overview:
This position performs and coordinates facility and administrative services support activities serving as a lead to service assistant staff, ensuring the efficient and smooth day-to-day operation of the facility.
Primary Responsibilities:
Assigns, schedules, and directs the daily work assignment of service assistant staff; trains new staff as needed. Provides evaluation input to the Supervisor, Facilities and Administrative Services for the annual performance appraisal.
Organizes, directs and helps with office moves which may include assembling and arranging furniture, boards, building portable partitions, conducting audits, etc.
Assists in maintaining furniture inventory and product inventory listing, and, as directed, interface with supplier partners to order necessary supplies.
Assists Supervisor, Facilities and Administrative Services overseeing janitorial and food services to include coordinating with vendors for operations, maintaining service level agreements, conducting audits and inspections to ensure standards, and preparing monthly reports.
Responsible for the maintenance and repair of all vehicles, monitors preventative and scheduled maintenance programs, oversees vehicle dispatching, and prepares monthly mileage and usage reports.
Establishes guidelines for carrying, transporting and delivery of classified material; acts as classified liaison between facilities in the delivery of incoming/outgoing unclassified mail, books and periodicals; may act as courier for classified material as needed.
Reviews and assigns Help Desk tickets to appropriate personnel, oversees the execution of corrective actions, and ensures customer satisfaction with the ticket originator.
Acts as back-up supervisor of Administration Services in the absence of the Supervisor, Facilities and Administrative Services.
Performs other duties as assigned.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
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Ability to lift 25 pounds.
Ability to obtain and maintain a security clearance is required
High school diploma or equivalent plus 3 or more years of clerical experience including scheduling and coordinating events.
Must be proficient in using current industry standard computer equipment and software specific to duties to include Microsoft Office.
Strong organizational skills and ability to work effectively and efficiently under deadlines with tact and diplomacy
Possess excellent interpersonal skills and ability to communicate effectively both orally and in writing with all levels of personnel.
Ability to lift 25 pounds.
Must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license and be subject to annual MVR screening.
Ability to obtain and maintain necessary security clearance.
Successful completion of a criminal background check is required.
Ability to obtain and maintain a security clearance is required
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.