Job Description
Insight Global is looking for a Contracts/Admin Assistant to join our client's team in Salt Lake City, UT. This is a fully onsite position, Monday through Friday. We are seeking a team player who is organized, detail-oriented, a self-starter, and capable of handling multiple tasks efficiently. This role begins as a 6-month contract with the high potential for full-time conversion for the right individual. This individual will process subcontract agreements, manage change orders, handle certificates of insurance (“COI”), request payment and performance/rider bonds, communicate with vendors and subcontractors, assist in job setup and tracking, and other administrative tasks as needed/required.
Key Responsibilities
• Receive incoming subcontract agreements and gather necessary details for review by the Project Manager and Corporate Contracts Manager.
• Create job records, upload documents to the server, and enter fully executed agreements into the Plexxis system.
• Prepare change orders for signature.
• Distribute signed copies and upload them to the district server and Plexxis.
• Request certificates of insurance (COIs) for jobs, rentals, trucking permits, etc., in collaboration with the Corporate Insurance Administrator.
• Upload COIs to the district server and Plexxis.
• Coordinate with the Corporate Contracts Manager to request payment, performance, or rider bonds when needed.
• Provide preliminary notice information to vendors and subcontractors.
• Enroll in Owner-Controlled Insurance Program (OCIP)/Contractor Controlled Insurance Program (CCIP) programs and assist subcontractors with enrollment.
• Track certificates and upload them to the district server and Plexxis.
• Create New Job Information Sheets and enter them into the database.
• Maintain the Contract Tracking Log to ensure it’s always up to date.
• Review and complete credit applications and prequalification forms.
• Cover receptionist phone duties as needed.
• Perform other administrative tasks as required.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
• High School Diploma or GED
• 3+ years of administrative or contract coordination experience, preferably in construction, engineering, or a similar industry
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe PDF
• Ability to communicate both verbally and thorough writing in a professional, courteous, and knowledgeable manner
• Effective organizational, problem solving and analytical skills
Nice to Have Skills & Experience
• Experience with lien waivers
• Plexxis software experience
• Procore software experience
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.