Job Description
Work with departments to identify archival needs and assist with transitioning physical files to digital storage.
Upload, classify, and index documents into DocuWare according to established metadata and file structure standards.
Ensure scanned or digitized documents meet quality standards before archival.
Assist with DocuWare searches and retrievals for internal departments and audits.
Manage the lifecycle of physical and electronic records, including transfer, storage, retention, and destruction.
Maintain archival inventories and ensure accuracy of record locations.
Prepare records for long-term digital preservation with correct formatting, metadata, and quality review.
Conduct regular audits to verify records completeness, proper indexing, and adherence to archival procedures.
Support internal and external audit processes by providing timely document retrieval and documentation.
Ensure secure handling, storage, and retrieval of PHI and other confidential documents in accordance with HIPAA, company privacy policies, and regulatory requirements.
Provide general administrative support to the department, including scheduling, correspondence, meeting preparation, and supply coordination.
Support leadership with various administrative tasks and logistical needs as assigned.
Assist with the coordination of internal events such as catering, audit meetings, department gatherings, training sessions, and on‑site activities.
Assist with preparing meeting materials, agendas, packets, sign‑in sheets, and post‑meeting documentation.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
High School diploma or GED
1-3 years of experience in records/archives management and administrative support
Experience working with Protected Health Information (PHI) and other confidential records in strict compliance with HIPAA and company privacy policies
Experience with DocuWare or another electronic records/document management system
Excellent attention to detail and accuracy
Strong organizational and prioritization skills
Proficiency in Microsoft 365 (Word, Excel, Outlook)
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.