Job Description
The Receptionist/Administrative Assistant is the first point of contact for clients and visitors, responsible for facilitating efficient company operations through various clerical and administrative tasks.
Responsibilities:
• Maintain a functional and tidy reception area.
• Greet and assist clients, visitors, and guests.
• Answer, screen, and direct phone calls; take messages.
• Receive and distribute mail, packages, and deliveries.
• Order and stock office and breakroom supplies.
• Issue office key cards, parking passes, and business cards.
• Serve as a backup for other administrative assistants.
• Liaise with building management and maintain office equipment.
• Coordinate company events, restaurant reservations, and food orders.
• Arrange sympathy cards, flowers, and gifts as needed.
• Administer company gifts, memberships, and subscriptions.
Support additional administrative duties as required
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Requirements:
• High school diploma or equivalent
• At least one year of clerical support experience
• Excellent verbal communication and customer service skills
• Proficient with Microsoft Office Suite
Preferred:
Nice to Have Skills & Experience
• Bachelor's degree
• Two or more years of related experience
• Bilingual in Japanese (native level) and English (business level)
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.