Job Description
The company is seeking a detail-oriented and highly organized Project Administrator to support a fast-paced, active construction jobsite. This role plays a critical part in daily field operations by managing project documentation, coordinating onboarding and compliance, and ensuring the accuracy of jobsite reporting and financial tracking.
The ideal candidate has hands-on administrative experience within construction or project-based environments and thrives working directly with field teams, project managers, and subcontractors in a dynamic jobsite setting.
Provide on-site administrative support to Project Managers and field leadership, ensuring smooth day-to-day jobsite operations
Coordinate onboarding and offboarding of field personnel, including badging, site access, safety documentation, drug screenings, and new hire orientation logistics in collaboration with HR and safety teams
Maintain and manage jobsite documentation, including:
Safety reports and compliance records
Daily logs and labor reports
Delivery tickets and material tracking
Project and subcontractor documentation
Support project controls by assisting with:
Submittal tracking
RFI logs and updates
Document control and version management
Track and process jobsite-related financial and administrative items, including:
Expense tracking and credit card reconciliation
Data entry and Excel reporting
Routing invoices, checks, and supporting documentation to correct cost codes/jobs
Act as a liaison between the field, project teams, HR, and corporate to ensure alignment on staffing, compliance, and project documentation
Assist with jobsite logistics, including coordinating supplies, managing inventory for field operations, and supporting site setup needs
Ensure all documentation and reporting is accurate, up to date, and audit-ready in line with project and safety requirements
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Bachelor’s degree preferred
3+ years of administrative experience in construction, engineering, or project-based environments
Exposure to jobsite operations, project coordination, or field support strongly preferred
Strong attention to detail with the ability to manage multiple priorities in a fast-paced jobsite environment
Excellent communication skills with the ability to work cross-functionally with field teams and corporate stakeholders
Proficiency in Microsoft Office, especially Excel (tracking, reporting)
Highly organized, proactive, and able to work independently while supporting a larger project team
Reliable, consistent attendance (Monday–Friday, on-site presence required)
Nice to Have Skills & Experience
Construction Industry Experience
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.