Facilities Coordinator

The Austin Facilities Coordinator position will be responsible for providing general overall support to facility management services, including continuous monitoring of the office and facility. This may include the following tasks:
Addressing client inquiries and concerns, ensuring timely and quality issue resolution and service delivery
Following protocol for effective building-specific maintenance and safety procedures
Monitor service and performance of vendors when necessary.
Follow process to update onsite vendor badges (JLL, Aquila, janitorial services, etc.)
Handle all visitor, vendor, etc. temporary parking passes.
Review and manage 360 work orders and ensure the work has been completed for our site.
Serve as a liaison during events between host & facilities, catering (support to get into E/// Office), janitorial & security.
Ensure 360 work orders are created, tracked, updated, and closed
Support small project work performed by C&W
Support accruals and forecasting following established procedures

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.

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High School graduate, GED, or equivalent experience
Minimum of 2-3 years demonstrated experience in administrative or facility work
Advanced computer skills (Word, Excel, Power Point, Outlook)
V-Look ups
Basic Formulas
Advanced tech skills (use of smart phone, laptop, etc.)
Must be able to multi-task and work with numerous interruptions
Must be able to understand and follow written and verbal instructions
Must be able to work with a variety of managerial styles
Must pass a criminal background check
Ability to sit for long periods of time
Ability to work in an environment with exposure to occasional loud noises

360 or Gensuite EH&S tool experience
Advanced excel experience
Working knowledge/understanding of CMMS systems
o Experience submitted work orders for any malfunctions or damages
Analytical experience within reporting tools
Experience with helping submit inventory for office supplies
Worked in Facility operations/maintenance administration environment

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.