- Be the face of the office for employees and guests
- Maintain a welcoming, safe and secure working environment
- Communicate with the whole team for any requests regarding the office
- Carry out offices processes, policies and all daily office-related operations
- Monitoring and maintaining office supplies inventory (including arranging office orders and maintenance)
- Partner with Office Coordinators to understand and align perks, amenities and events.
- Ensure reception area and conference rooms are tidy and presentable
- Take the lead on building related tasks/issues, such as employee parking, maintenance, building/office updates and announcements
- Make sure kitchen and office supplies are always stocked
- Receive deliveries; sort and distribute incoming mail
- Coordinate office lunches
Manage conference room calendars including scheduling appointments, confirming meetings, spotting/clearing up calendar related discrepancies, coordinating with professionals from other companies
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
High school diploma or equivalent; additional education or certification in office administration is a plus.
Proven experience as a receptionist, front desk representative, or similar role.
Strong Microsoft Office skills (including MS Word, PowerPoint and Excel)
Strong Zoom skills
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Friendly and professional demeanor.
Ability to handle sensitive information with confidentiality.
- Experience working at any of these type of industries: Property management, parking, hospitality
- Bachelor's degree
- Familiarity with Asana, Slack, Google Calendar and Expensify
- Manage conference room calendars including scheduling appointments, confirming meetings, spotting/clearing up calendar related discrepancies, coordinating with professionals from other companies
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.