A client in the Nashville, TN area is looking for an Executive Admin to join their team. This resource will be the Admin Assistant for 2 senior/C suite leaders within a large corporation in Nashville. This resource will need to have demonstrated relevant experience to come in and oversee scheduling operations, including arranging meetings, webinars, travel, both domestically and internationally, and other engagements while demonstrating strong organizational skills and meticulous attention to detail to multi-task and manage multiple calendars, events, and requests for these 2 leaders. This person will need to possess the capability to provide guidance to leaders regarding weekly meeting agendas, preparatory items, and key meetings they are expected to attend that day or week. This resource may also be tasked with entering expenses on behalf of the team which as a delegate, may include approving expense reports on behalf of senior leaders, provide or coordinate general support to visitors, and manage the needs of the office, such as, supplies, liaising with facilities, etc.
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- 5 years experience in an Administrative Assistant, Executive Assistant, or Executive Admin role.
- Ability to multi-task and manage multiple calendars, events, and requests for multiple leaders.
- Calendar management (outlook)
- Ability to book and oversee travel through appointed agency, travel schedules, and travel expenses.
- Ability to coordinate scheduling of conference calls, meetings (zoom), webinars, etc.
- Strong organization and attention to detail.
- Strong communication skills with C Suite leaders and internal team members.
- Ability to demonstrate discretion and confidentiality.
- Proficient in the use of typical office desktop packages, such as Outlook, Word, Excel, PowerPoint.
- Local to Nashville, TN and open to a hybrid schedule (3 days onsite, 2 days remote).
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.